FOIA - Shared Mailboxes (email) (Niles Police Department Illinois)

J Ader filed this request with the Niles Police Department Illinois of Niles, IL.

It is a clone of this request.

Tracking #

22-609
Multi Request FOIA - Shared Mailboxes (email)
Submitted Nov. 1, 2022
Status
Completed

Communications

From: J Ader

Subject: Illinois Freedom of Information Act. Request: FOIA - Shared Mailboxes (email) (Niles Police Department Illinois)

Portal

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

From: Niles Police Department Illinois

Subject: Your first record request #22-609 has been opened.

Portal

Village of Niles

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Your first Village of Niles record request (request number #22-609) has been submitted.
It is currently unpublished and is not available for the general public to view.

Thank you for filing a Freedom of Information Act Request with Village of Niles. This request will be processed accordingly. 

Village of Niles FOIA Officer 

 

The due date for your request may be later than usual because the office is closed on:


* November 11: Veterans Day

Request #22-609.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Village of Niles.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Niles Police Department Illinois

Subject: [External Message Added] Village of Niles public records request #22-609

Portal

Village of Niles

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A message was sent to you regarding record request #22-609:

Dear J Ader:

 

Thank you for writing to Village of Niles with your request

for information pursuant to the Illinois Freedom of Information Act, 5 ILCS

140/1 et seq.

On November 2, you requested the following documents:

 

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address

- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

 

Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. 5 ILCS 140/3(e). We are extending the time to respond to your request by 5 business days for the following reason(s):

 

We cannot comply with the request for records within the 5 business day time limit without unduly burdening or interfering with our operations.

 

The public body asserts the following facts in support of the

above reasons for an extension of time. The Village will respond to your

request by November 18. Please acknowledge receipt of this request for

extension.

 

Thank you,

 

Margaret Keating

FOIA Officer | Village of Niles

(847) 588-8014 | mrk@vniles.com     

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Village of Niles.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Niles Police Department Illinois

Subject: [External Message Added] Village of Niles public records request #22-609

Portal

Village of Niles

************************************************************************

A message was sent to you regarding record request #22-609:

Dear J Ader:

Thank you for writing to Village of Niles with your request

for information pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq.

On November 2, you requested the following documents:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address

- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. 5 ILCS 140/3(e). We are extending the time to respond to your request by 5 business days for the following reason(s):

We cannot comply with the request for records within the 5 business day time limit without unduly burdening or interfering with our operations.

The public body asserts the following facts in support of the

above reasons for an extension of time. The Village will respond to your

request by November 29. Please acknowledge receipt of this request for

extension.

Thank you,

 

Margaret Keating

FOIA Officer | Village of Niles

(847) 588-8014 | mrk@vniles.com  

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Village of Niles.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Niles Police Department Illinois

Subject: [Document Released to Requester] Village of Niles public records request #22-609

Portal

Village of Niles

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A document has been released for record request #22-609 along with the following message:

Dear J Ader:

Thank you for writing to Village of Niles with your request for information pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq.  

On November 2, you requested the following documents: A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address

- Date Created

 

Your request is granted.

 

We have enclosed copies of the documents that you

requested.  

 

Thank you,

 

Margaret Keating

FOIA Officer | Village of Niles

(847) 588-8014 | mrk@vniles.com       

 

* 11-17-2022_04-03-47.csv

Document links are valid for one month.
After December 17, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Village of Niles.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Niles Police Department Illinois

Subject: Your Village of Niles public records request #22-609 has been closed.

Portal

Village of Niles

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Record request #22-609 has been closed. The closure reason supplied was:

All document have been released pursuant to your request.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Village of Niles.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

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