Public Universities records requests (Florida State University)
| Multi Request | Public Universities records requests |
| Submitted | Nov. 2, 2023 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Caroline Haskins
Dear records officer,
Pursuant to Florida Sunshine Law, kindly transmit the following records in electronic format on a rolling basis as they are cleared for release:
1) From October 8, 2023 to October 11, 2023: Any emails, including any attachments to said emails, to or from the following individuals...
a. The university Dean(s)
b. The university President
c. The university Chancellor(s)
d. The university Provost(s)
e. The director of university Communications
f. The director of university Alumni Affairs
...that mention any of the following terms:
—“Israel"
—“Gaza"
—“Hamas
—“Palestine"
—“Palestinian"
—"Students for Justice in Palestine"
—“SJP"
—“Chabad
—"Hillel”
If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at chaskins@insider.com. I am also happy to hop on the phone.
This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.
If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.
Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.
Thanks again, and I look forward to your reply within 10 business days, as the statute requires, and an even more prompt reply if you can make a determination without having to review the records in question.
Best,
Caroline Haskins
From: Florida State University
The Florida State University (FSU) Office of the General Counsel has received your public records request. We will begin a search for records soon. If there are any records responsive to your request, they will be provided subject to any exemptions or confidential designations found in Florida Statutes. Also, in certain cases, there may be a special service charge associated with a request. If a special service charge applies, we will let you know, and it will have to be paid by check or money order before responsive documents are provided. Please be aware that the FSU Office of the General Counsel receives and processes a high volume of requests, so your patience as we process your request is appreciated. In the meantime, please let me know if you have any questions.
Gavin Burgess, Associate General Counsel
Florida State University
Office of the General Counsel
850-644-4440
From: Florida State University
A preliminary search was performed pursuant to your request and revealed 338 emails that are potentially responsive to your request. The nature and/or volume of your request requires extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the University, or both. In total, it will take 2.5 hours to complete your request.
Florida law permits the University to assess a special service charge when the nature or volume of public records requested is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the University, or both. Pursuant to adopted policy, the University has determined that the use of personnel or informational technology resources exceeding thirty minutes is considered extensive use.
Based on the number of hours it will take to complete your request, the University is assessing a special service charge of $125 (2.5 hours @ $50/hour). The special service charge is reasonable and based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the agency or attributable to the University for the clerical and supervisory assistance required, or both.
Before we continue the process of responding to your request, the University needs a check or money order (made out to “Florida State University”) for the amount of the special service charge ($125) sent to the following address:
Florida State University
Office of the General Counsel
222 S. Copeland St., Ste. 424 Westcott
Tallahassee, FL 32306-1400
Once a check or money order is received, the University will begin review of the preliminary results and provide records that are not exempt or confidential pursuant to chapter 119, Florida Statutes.
Please let me know how you would like to proceed.
Best regards,
Gavin D. Burgess
Associate General Counsel
Florida State University
222 South Copeland Street
424 Westcott Building
Tallahassee, Florida 32306-1400
850-644-4408 (direct)
850-644-8973 (fax)
gburgess@fsu.edu<mailto:gburgess@fsu.edu> (email)
http://generalcounsel.fsu.edu<http://generalcounsel.fsu.edu/>
CONFIDENTIALITY NOTICE:
The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments.
From: Caroline Haskins
Hi, exactly how many records/responsive emails exist? How many emails, or how many pages? can you please provide an itemized breakdown of the cost estimate based on this (ie how did you arrive at the 2.5 hour estimate)?
From: Florida State University
Good morning. As previously stated, there are 338 emails that are potentially responsive to your request. Our office has already spent approximately one hour running the search and sorting and reviewing the emails. There are 25 emails that contain information that is confidential pursuant to the Family Educational Rights and Privacy Act (FERPA), and those records will have to be redacted. There are an additional 17 emails that must be further reviewed to determine whether they contain confidential information that must be redacted.
Best regards,
Gavin D. Burgess
Associate General Counsel
Florida State University
222 South Copeland Street
424 Westcott Building
Tallahassee, Florida 32306-1400
850-644-4408 (direct)
850-644-8973 (fax)
gburgess@fsu.edu<mailto:gburgess@fsu.edu> (email)
http://generalcounsel.fsu.edu<http://generalcounsel.fsu.edu/>
CONFIDENTIALITY NOTICE:
The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments.
From: Hannah Beckler
Hello,
My name is Narimes Parakul, and I am Caroline Haskins's colleague at Business Insider. Since your last correspondence, Caroline has since left Business Insider. I am taking over her outstanding records requests. For future correspondence, please feel free to contact me at nparakul@insider.com. I would like to make the following adjustments to my request:
- Please EXCLUDE all responsive documents containing the keywords: "unsubscribe" "newsletter" "follow us" "donate" "subscribe"
Please let me know if these adjustments will affect the current estimated fees. Thank you.
Sincerely,
Narimes Parakul
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Nov. 7, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Florida State University
As previously stated, there are 338 emails that are potentially responsive to your request. Our office has already spent approximately one hour running the search and sorting and reviewing the emails. There are 25 emails that contain information that is confidential pursuant to the Family Educational Rights and Privacy Act (FERPA), and those records will have to be redacted. There are an additional 17 emails that must be further reviewed to determine whether they contain confidential information that must be redacted.
As previously stated, in order for the University to continue to process your request, the University needs a check or money order (made out to “Florida State University”) for the amount of the special service charge of $125 sent to the following address:
Florida State University
Office of the General Counsel
222 S. Copeland St., Ste. 424 Westcott
Tallahassee, FL 32306-1400
Best regards,
Gavin D. Burgess
Associate General Counsel
Florida State University
222 South Copeland Street
424 Westcott Building
Tallahassee, Florida 32306-1400
850-644-4408 (direct)
850-644-8973 (fax)
gburgess@fsu.edu<mailto:gburgess@fsu.edu> (email)
http://generalcounsel.fsu.edu<http://generalcounsel.fsu.edu/>
CONFIDENTIALITY NOTICE:
The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments.
From: Insider Staff
To Whom It May Concern:
Please find enclosed a check for $125.00 to satisfy the fee associated with the attached public records request.
Thank you.
Florida State University
Office of the General Counsel
222 S. Copeland St., Ste. 424 Westcott
Tallahassee, FL 32306-1400
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Nov. 7, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Florida State University
We received your check on Monday and are processing your request.
Best regards,
Gavin D. Burgess
Associate General Counsel
Florida State University
222 South Copeland Street
424 Westcott Building
Tallahassee, Florida 32306-1400
850-644-4408 (direct)
850-644-8973 (fax)
gburgess@fsu.edu<mailto:gburgess@fsu.edu> (email)
http://generalcounsel.fsu.edu<http://generalcounsel.fsu.edu/>
CONFIDENTIALITY NOTICE:
The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments.
-
~WRD2494
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Nov. 7, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Nov. 7, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Florida State University
Good afternoon. Florida State University receives a large volume of public records requests, which are processed in the order in which they are received, and we are still processing your request.
Best regards,
Gavin D. Burgess
Associate General Counsel
Florida State University
222 South Copeland Street
424 Westcott Building
Tallahassee, Florida 32306-1400
850-644-4408 (direct)
850-644-8973 (fax)
gburgess@fsu.edu<mailto:gburgess@fsu.edu> (email)
http://generalcounsel.fsu.edu<http://generalcounsel.fsu.edu/>
CONFIDENTIALITY NOTICE:
The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments.
-
~WRD1420
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Nov. 7, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Florida State University
FSU has completed the response to your public records request. You will receive a separate email that allows to you to download the records via the Noles Files Transfer system (NIFTY).
FSU considers this matter now closed.
Best regards,
Gavin D. Burgess
Associate General Counsel
Florida State University
222 South Copeland Street
424 Westcott Building
Tallahassee, Florida 32306-1400
850-644-4408 (direct)
850-644-8973 (fax)
gburgess@fsu.edu<mailto:gburgess@fsu.edu> (email)
http://generalcounsel.fsu.edu<http://generalcounsel.fsu.edu/>
CONFIDENTIALITY NOTICE:
The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments.
-
~WRD0005
From: Florida State University
This is an automated message sent to you by the Noles File Transfer (NiFTy) service.
Gavin Burgess <gdb02c@fsu.edu> has dropped off 2 files for you.
IF YOU TRUST THE SENDER, and are expecting to receive a file from them, you may choose to retrieve the drop-off by clicking the following link (or copying and pasting it into your web browser):
https://nifty.fsu.edu/pickup.php?claimID=S78dEkCqkh3dpbTo&claimPasscode=sonM29hrJk4C5X5R&emailAddr=263873
You have 20 days to retrieve the drop-off; after that the link above will expire. If you wish to contact the sender, just reply to this email.
The sender has left you a note:
Some of the records you requested are classified as education records by the Family Educational Rights and Privacy Act (“FERPA”) and Section 1006.52(1), Florida Statutes. Pursuant to Section 1006.52(1), Florida Statutes, such information is confidential and exempt from Section 119.07(1) and s. 24(a), Art. I of the State Constitution, and personally identifiable information was withheld or redacted from the documents.
Full information about the drop-off:
Claim ID: S78dEkCqkh3dpbTo Claim Passcode: sonM29hrJk4C5X5R Date of Drop-Off: 2024-03-28 09:50:08
-- Sender --
Name: Gavin Burgess Organization: FSUID = GDB02C Email Address: gdb02c@fsu.edu IP Address: 128.186.151.196 (gc-l-f2ys9y3.wes.fsu.edu) -- Files --
Name: Emails 1_Redacted.pdf Size: 18.5 MB SHA-256 Checksum: 426D9B2B67835450E28E3E58D384B5AD0781794F6F075A3D10A512A644D269D6 Content Type: application/pdf Name: Emails 2_Redacted.pdf Size: 1.5 MB SHA-256 Checksum: 6B2E8286B4BB892105CFF206033BB75AB3AE5028F9564D0AD0BCF7E9D002C794 Content Type: application/pdf
From: Florida State University
This is an automated message sent to you by the Noles File Transfer (NiFTy) service.
****
****
This is a reminder about a drop-off sent to you, that no one has picked up. The drop-off will expire in 2 days and 9 hours after which it will be automatically deleted.****
****
Gavin Burgess <gdb02c@fsu.edu> has dropped off 2 files for you.
IF YOU TRUST THE SENDER, and are expecting to receive a file from them, you may choose to retrieve the drop-off by clicking the following link (or copying and pasting it into your web browser):
https://nifty.fsu.edu/pickup.php?claimID=S78dEkCqkh3dpbTo&claimPasscode=sonM29hrJk4C5X5R&emailAddr=263873
You have 2 days and 9 hours to retrieve the drop-off; after that the link above will expire. If you wish to contact the sender, just reply to this email.
The sender has left you a note:
Some of the records you requested are classified as education records by the Family Educational Rights and Privacy Act (“FERPA”) and Section 1006.52(1), Florida Statutes. Pursuant to Section 1006.52(1), Florida Statutes, such information is confidential and exempt from Section 119.07(1) and s. 24(a), Art. I of the State Constitution, and personally identifiable information was withheld or redacted from the documents.
Full information about the drop-off:
Claim ID: S78dEkCqkh3dpbTo Claim Passcode: sonM29hrJk4C5X5R Date of Drop-Off: 2024-03-28 09:50:08
-- Sender --
Name: Gavin Burgess Organization: FSUID = GDB02C Email Address: gdb02c@fsu.edu IP Address: 128.186.151.196 (gc-l-f2ys9y3.wes.fsu.edu) -- Files --
Name: Emails 1_Redacted.pdf Size: 18.5 MB SHA-256 Checksum: 426D9B2B67835450E28E3E58D384B5AD0781794F6F075A3D10A512A644D269D6 Content Type: application/pdf Name: Emails 2_Redacted.pdf Size: 1.5 MB SHA-256 Checksum: 6B2E8286B4BB892105CFF206033BB75AB3AE5028F9564D0AD0BCF7E9D002C794 Content Type: application/pdf