TN DOC Data Dictionaries
| Tracking # |
P560356-022824 |
| Submitted | Feb. 27, 2024 |
| Est. Completion | None |
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Communications
From: Robert Stewart, Ph.D.
To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
1) All data dictionaries and schemas used for or associated with the Tennessee Offender Management Information System (TOMIS).
2) Any documents sufficient to explain, detail or describe the contents of tables and fields in any database (including which are considered exempt from disclosure or otherwise restricted, if applicable) used in the Tennessee Offender Management Information System (TOMIS).
“Data Dictionary” means and refers to any set of information describing the contents, format, and structure of a database and the relationship between its elements, used to control access to and manipulation of the database.
The requested documents are for academic research. This request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Kent Hoover, a citizen of Tennessee, in coordination with Robert Stewart, Ph.D..
From: Department of Corrections
Dear Kent Hoover,
Thank you for registering with the Tennessee Department of Correction Request Center. Please log in to the Request Center to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com
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From: Department of Corrections
Dear Kent Hoover:
Thank you for your interest in public records of the Tennessee Department of Correction. Your request was received in this office on 2/28/2024 and given the reference number P560356-022824 for tracking purposes.
Records Requested: To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
1) All data dictionaries and schemas used for or associated with the Tennessee Offender Management Information System (TOMIS).
2) Any documents sufficient to explain, detail or describe the contents of tables and fields in any database (including which are considered exempt from disclosure or otherwise restricted, if applicable) used in the Tennessee Offender Management Information System (TOMIS).
“Data Dictionary” means and refers to any set of information describing the contents, format, and structure of a database and the relationship between its elements, used to control access to and manipulation of the database.
The requested documents are for academic research. This request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Kent Hoover, a citizen of Tennessee, in coordination with Robert Stewart, Ph.D
Your request will be forwarded to the appropriate TN DOC division(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the TN Dept of Correction Request Center.
TN Dept of Correction
From: Department of Corrections
--- Please respond above this line ---
02/29/2024
Kent Hoover
MuckRock News DEPT MR#159493 263 Huntington Ave
Boston MA 02115
Re: A, N - TOMIS#: Dear Kent Hoover: Your public information request could not be completed based on the information is not maintained in this office. This office only handles active and inactive offenders' health and institutional records. To assist you obtain the information in your request, please review submit your request to TDOC.Webmaster@tn.gov This request will close with no further action.
Sincerely,
Records Management Division
From: Robert Stewart, Ph.D.
Hello,
Per the recommendation from the Records Management Division, I am forwarding my request to you.
best,
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on Feb. 27, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #P560356-022824.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on Feb. 27, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #P560356-022824.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on Feb. 27, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #P560356-022824.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
Hello,
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on Feb. 27, 2024. A message was received via the TNDOC Request Center portal on February 29, 2024, instructing to email TDOC.Webmaster@tn.gov for records. This request has been emailed to TDOC.Webmaster@tn.gov four times since March 15, 2024.
Please let me know when I can expect to receive a response.
From: Muckrock Staff
Hello,
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on Feb. 27, 2024. A message was received via the TNDOC Request Center portal on February 29, 2024, instructing to email TDOC.Webmaster@tn.gov for records. This request has been emailed to TDOC.Webmaster@tn.gov four times since March 15, 2024. In addition to emailing, calls have been made to (615) 253-8079 with no luck reaching a person to discuss this request.
Please let me know when I can expect to receive a response or if this request needs to be directed elsewhere.
Your help is greatly appreciated.
From: Department of Corrections
Good afternoon,
We are working on your request and will provide a response as soon as possible. Thank you.
via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
1) All data dictionaries and schemas used for or associated with the Tennessee Offender Management Information System (TOMIS).
2) Any documents sufficient to explain, detail or describe the contents of tables and fields in any database (including which are considered exempt from disclosure or otherwise restricted, if applicable) used in the Tennessee Offender Management Information System (TOMIS).
"Data Dictionary" means and refers to any set of information describing the contents, format, and structure of a database and the relationship between its elements, used to control access to and manipulation of the database.
The requested documents are for academic research. This request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Kent Hoover, a citizen of Tennessee, in coordination with Robert Stewart, Ph.D
Your request will be forwarded to the appropriate TN DOC division(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the TN Dept of Correction Request Center.
TN Dept of Correction
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Dorinda Carter, PhD | Communications Director
TN Department of Correction
Rachel Jackson Building
320 6th Avenue North, Nashville, TN 37243
p. 615-253-8144 c.629-204-2377
Dorinda.L.Carter@tn.gov<mailto:Dorinda.L.Carter@tn.gov>
www.tn.gov/correction<http://www.tn.gov/correction>
www.facebook.com/TNDepartmentofCorrection<http://www.facebook.com/TNDepartmentofCorrection>
https://twitter.com/TNTDOC1
https://www.youtube.com/TNTDOC1
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From:
Thank you for contacting the Tennessee Department of Correction. Your request (1512) has been received and is being reviewed by our support staff. If needed, you may add additional comments by replying to this email.
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This email is a service from Tennessee Department of Correction.
[PGW35D-0LGGN]
From:
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Received and in progress.
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This email is a service from Tennessee Department of Correction.
[PGW35D-0LGGN]
From: Department of Corrections
Mr. Hoover:
This is in response to your public information request for a data dictionary and any supporting documentation for TOMIS. I have checked with our tech folks and with our legal division and determined our department does not keep public documentation of all information fields in TOMIS. We have some internal technical documentation we use to query the database, but it isn’t set up in a way to be useful to non-programmers or to people unfamiliar with TOMIS. Tenn. Code Ann. Section 10-7-504(a)(2)(A)(18) requires this type of documentation be made available for investigation only as part of an audit or legislative review. We have public data available in our Felony Offender Information Lookup (FOIL<https://foil.app.tn.gov/foil/search.jsp>) online searchable database, parole hearing schedules<https://www.tn.gov/content/tn/bop/hearings-and-meetings/04-parole-hearing-schedules.html> are available on the Board of Parole website, and official statewide background checks are available from the Tennessee Bureau of Investigations<https://www.tn.gov/tbi/divisions/cjis-division/background-checks.html>.
We are responsive to specific public information data requests and will fulfill them as fully as our data allows while still excluding confidential information. If there is any specific data you are looking for, please send your request and we will do our best to get that data to you.
Respectfully,
Rose Naccarato
[cid:image003.png@01DAA7AD.FF18FF20]
Rose Naccarato, PhD | Director of Research and Planning
Rachel Jackson Building, 6th Floor
320 6th Avenue North, Nashville, TN 37243
p. 615-532-9130 c. 615-949-4731
rose.m.naccarato@tn.gov<mailto:rose.m.naccarato@tn.gov>
tn.gov/correction
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