Arizona records management required materials (Office of the Governor - Arizona)
| Submitted | May 8, 2017 |
| Est. Completion | None |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:
The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:
• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Beryl Lipton
From: Kathryn Hackett King
Good afternoon,
I am writing in response to your public records request to the Office of Governor Doug Ducey and the Governor’s Office of Equal Opportunity. I spent some time looking into your request, and have determined that the Governor’s Office does not collect the information you have requested below from state agencies. Instead, it is my understanding that the Arizona State Library, Archives and Public Records gathers this type of information from state agencies. Please direct your public records request to Kurtis Chandler, who works in Records Management within the Arizona State Library, Archives and Public Records. His contact information is 602-926-3817 and kchandler@azlibrary.gov.
Please contact me in the event you have any questions. My email and direct phone number are below.
Thank you,
Kate
Kathryn Hackett King
Deputy General Counsel
Office of Governor Douglas A. Ducey
1700 West Washington Street
Phoenix, Arizona 85007
kking@az.gov<mailto:kking@az.gov>
602.542.1455
The information contained in this message and any attachments is intended only for the individual(s) named herein. This information may be attorney work product and/or legally privileged and confidential. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this message is prohibited. If you have received this message in error, please immediately notify the sender.
From: Kathryn Hackett King
I understand you submitted the same records request to the Governor’s Office on Tribal Relations. Please consider my response below as the Governor’s Office on Tribal Relations’ response to your records request. Thank you.
Kate
_____
From: Kathryn Hackett King
Sent: Tuesday, May 09, 2017 12:26 PM
To: 'requests@muckrock.com'
Subject: RE: Public Records Request: Arizona records management required materials (Office of the Governor - Arizona)
Good afternoon,
I am writing in response to your public records request to the Office of Governor Doug Ducey and the Governor’s Office of Equal Opportunity. I spent some time looking into your request, and have determined that the Governor’s Office does not collect the information you have requested below from state agencies. Instead, it is my understanding that the Arizona State Library, Archives and Public Records gathers this type of information from state agencies. Please direct your public records request to Kurtis Chandler, who works in Records Management within the Arizona State Library, Archives and Public Records. His contact information is 602-926-3817 and kchandler@azlibrary.gov<mailto:kchandler@azlibrary.gov>.
Please contact me in the event you have any questions. My email and direct phone number are below.
Thank you,
Kate
Kathryn Hackett King
Deputy General Counsel
Office of Governor Douglas A. Ducey
1700 West Washington Street
Phoenix, Arizona 85007
kking@az.gov<mailto:kking@az.gov>
602.542.1455
The information contained in this message and any attachments is intended only for the individual(s) named herein. This information may be attorney work product and/or legally privileged and confidential. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this message is prohibited. If you have received this message in error, please immediately notify the sender.
From: MuckRock
Hi Kate,
Thanks so much for your quick reply! I was actually hoping to get the materials that would have been submitted by the Governor's Office to the State Library, rather than the materials that agencies might submit in response to the requirement. I apologize for the confusion!
Thanks again,
Beryl
From: MuckRock
Hi Kate,
Thanks so much for your quick reply! I was actually hoping to get the materials that would have been submitted by the Governor's Office to the State Library, rather than the materials that agencies might submit in response to the requirement. I apologize for the confusion!
Thanks again,
Beryl
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on May 8, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Kathryn Hackett King
Good afternoon, I do not have a firm date, but we are processing your records request, and will respond to you as soon as possible. No further clarification is needed at this time.
Thanks,
Kate
-
~WRD000
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on May 8, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Kathryn Hackett King
Good morning, In response to your public records request dated May 8, 2017, please note that the Governor’s Office retention schedules are posted on the website of the Arizona State Library, Archives, and Public Records. Please visit: https://www.azlibrary.gov/arm/schedules-standards-forms-and-guidance.
Thank you,
Kate
Kathryn Hackett King
Deputy General Counsel
Office of Governor Douglas A. Ducey
1700 West Washington Street
Phoenix, Arizona 85007
kking@az.gov<mailto:kking@az.gov>
602.542.1455
The information contained in this message and any attachments is intended only for the individual(s) named herein. This information may be attorney work product and/or legally privileged and confidential. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this message is prohibited. If you have received this message in error, please immediately notify the sender.
-
~WRD000