GORA Request: ORR2024573

Good Morning Saundra,

Please see the attached request for emails.
Best,

Victoria Savage
AIM Administrative Assistant

Hello,

A preliminary search of our email server has been conducted and the Department of Atlanta Information Management (AIM) has identified approximately 217 emails potentially responsive to the search parameters you provided.  Prior to release, each email must be reviewed to determine whether it is responsive and to ensure that it does not include any information which is exempt from production in accordance with the Georgia Open Records Act, including but not limited to that which is exempt from production under the attorney/client privilege or the attorney-work product doctrine (OCGA Secs. 50-18-72(a)(41) and (a)(42)).  This review is estimated to take approximately 0.72 hours at a rate of 300 emails reviewed per hour. 
 
Pursuant to the Georgia Open Records Act
 
the charge for the search, retrieval, or redaction of records shall not exceed the prorated hourly salary of the lowest paid full-time employee who, in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the request.
 
OCGA Sec. 50-18-71(b)(1)(A)
 
The hourly salary of the lowest paid full-time employee of the Department Of Atlanta Information Management (AIM), who in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the actions necessary to complete the search retrieval and redaction of the emails which are not estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine is $19.60. per hour.  It is estimated that it will take this employee  0.47 hours to complete their review and redaction of the emails which are not estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine.
 
The hourly salary of the lowest paid full-time employee of the Department of Law, who in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the actions necessary to complete the search, retrieval, and redaction of the emails is $39.81 per hour.  It is estimated that it will take this employee 0.23 hours to complete their review and redaction of the emails which are estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine.
 
Accordingly, we estimate that the cost to complete the search, retrieval, and redaction of the records which you have requested to be $18.36 .

Please respond at your earliest convenience to indicate your willingness to incur the above-estimated costs. Alternatively, you may wish to modify the search parameters of your request by narrowing the time frame for the search, or providing keywords.
Best,

Victoria Savage
AIM Administrative Assistant

Good Afternoon,

Before moving forward we would like to confirm your willingness to pay the estimated cost that was given for this search before proceeding.
Best,

Victoria Savage
AIM Administrative Assistant

Hello,

A preliminary search of our email server has been conducted and the Department of Atlanta Information Management (AIM) has identified approximately 217 emails potentially responsive to the search parameters you provided.  Prior to release, each email must be reviewed to determine whether it is responsive and to ensure that it does not include any information which is exempt from production in accordance with the Georgia Open Records Act, including but not limited to that which is exempt from production under the attorney/client privilege or the attorney-work product doctrine (OCGA Secs. 50-18-72(a)(41) and (a)(42)).  This review is estimated to take approximately 0.72 hours at a rate of 300 emails reviewed per hour. 
 
Pursuant to the Georgia Open Records Act
 
the charge for the search, retrieval, or redaction of records shall not exceed the prorated hourly salary of the lowest paid full-time employee who, in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the request.
 
OCGA Sec. 50-18-71(b)(1)(A)
 
The hourly salary of the lowest paid full-time employee of the Department Of Atlanta Information Management (AIM), who in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the actions necessary to complete the search retrieval and redaction of the emails which are not estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine is $19.60. per hour.  It is estimated that it will take this employee  0.47 hours to complete their review and redaction of the emails which are not estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine.
 
The hourly salary of the lowest paid full-time employee of the Department of Law, who in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the actions necessary to complete the search, retrieval, and redaction of the emails is $39.81 per hour.  It is estimated that it will take this employee 0.23 hours to complete their review and redaction of the emails which are estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine.
 
Accordingly, we estimate that the cost to complete the search, retrieval, and redaction of the records which you have requested to be $18.36 .

Please respond at your earliest convenience to indicate your willingness to incur the above-estimated costs. Alternatively, you may wish to modify the search parameters of your request by narrowing the time frame for the search, or providing keywords.
Best,

Victoria Savage
AIM Administrative Assistant

Hello,

Your request has been received. I will send over the data once it has been pulled.
Best,

Victoria Savage
AIM Administrative Assistant

Hello,

I have attached the link to the ORR data you requested. There will be no cost to this request and no redactions have been made. The record attached to this email was unable to be added to the shared folder, so I am attaching them separately.

Please note that this link will remain active for 30 days. Therefore, if you would like to keep a copy of the documents we recommend you download them before that time.

[https://res.cdn.office.net/assets/mail/file-icon/png/folder_16x16.png]ORR2024_593<https://cityofatlanta-my.sharepoint.com/:f:/g/personal/vsavage_atlantaga_gov/EgY6eZl0a1ZNokVuP6IQzA4B0X9_gwXCX-ibLen7XBHDiA>

Please let me know if you have any issues with the link.
Best,

Victoria Savage
AIM Administrative Assistant

Good Morning,

My apologies for the missing data. Can you kindly complete the attached form to ensure we provide all of the data you are seeking. This will allow our open records partner to pull the exact data you are looking for. Once I receive the form I will expedite this request.
Best,

Victoria Savage
AIM Administrative Assistant

Hello,

I am aware that this is a follow up to your request. To ensure this request is properly fulfilled we kindly ask that you complete the Open Records Request form.
Best,

Victoria Savage
AIM Administrative Assistant

Hello,
For full transparency, I am unaware of what specific data may be missing. The data originally provided was what our Open Records partner located based on the request.
To ensure you receive the information you are seeking, we kindly ask that you complete the attached form. This will help us better understand and process your request.
Please let me know if you have any questions.
Best regards,

Victoria Savage
AIM Administrative Assistant

Hello,
Please see the attached form for the meta data request. I will be resubmitting this request to our third-party Open Records partner on your behalf to ensure it includes all of the meta data you are seeking.
Once confirmed, I will proceed with submitting the request for expedited processing. Please let me know if any adjustments are needed.
Best regards,
Victoria Savage
AIM Administrative Assistant

Good Morning,
I have partnered with our third-party Open Records partner to investigate this request, along with the previous one, for better clarity. I now understand that while you received the metadata, you have not yet received the emails and their attachments.
The original request was submitted by the previous IT Open Records liaison, which led to some confusion on my part, and I sincerely apologize for any misunderstanding. I wanted to ensure that I fully understood and addressed your request diligently.
To resolve this, I have submitted the attached form on your behalf to retrieve the emails and their attachments. Please let me know if you have any additional questions or need further assistance.
Best regards,

Victoria Savage
AIM Administrative Assistant

Hello,
I understand that this is a follow-up; however, since the original request has been closed for 90 days or more, I will need to submit it as a new request.
I hope this information helps clarify the process. Please let me know if you have any questions.
Best regards,

Victoria Savage
AIM Administrative Assistant

[https://res.public.onecdn.static.microsoft/assets/mail/file-icon/png/folder_16x16.png]ORR2025_103<https://cityofatlanta-my.sharepoint.com/:f:/g/personal/vsavage_atlantaga_gov/EsMJ3Y_oXmZGp0LD94Sv7pYBMJZ2RZ5WKEV4kz1SVHfTzA?e=gCQVbY>

Hello,

I have attached the link to the ORR data you requested. There will be no cost to this request and no redactions have been made. The record attached to this email was unable to be added to the shared folder, so I am attaching it separately.

Please note that this link will remain active for 30 days. Therefore, if you would like to keep a copy of the documents we recommend you download them before that time.

Please let me know if you have any issues with the link.
Best,

Victoria Savage
AIM Administrative Assistant