Auburn School District – Misconduct - 2014-2020 (Auburn School District)
| Multi Request | Auburn School District – Misconduct - 2014-2020 |
| Submitted | March 9, 2020 |
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Communications
From: Equal Rights
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
RCW 42.56.010(4) Definition of “Writing”
(4) "Writing" means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
https://app.leg.wa.gov/rcw/default.aspx?cite=42.56.010
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Equal Rights
From: Auburn School District
Public Records Receipt Confirmation
Dear Equal Rights,
The purpose of this letter is to acknowledge Auburn School District’s receipt of your public records request dated March 9, 2020. Specifically, you requested:
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within forty-five (45) business days from the above date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.
The above timeframes are simply estimates and processing your request may take longer than predicted. If you have not received notice from us regarding your request within the above timelines, or if you have questions or concerns, feel free to call me at (253) 931-4932.
Sincerely,
Jon Aarstad
Director of Human Resources
253-931-4900
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From: Auburn School District
Public Records Extension Notice
Dear Equal Rights,
The purpose of this email is to provide you with an update on your public records request dated March 9, 2020. You requested:
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
Hello,
Thank you for the email. You can expect an installment or update on or before September 15, 2020.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
September 11, 2020
Equal Rights,
Thank you for the email.
This email is to provide you with an update to your Public Records Request dated March 9, 2020.
We are in the process of reviewing the documents requested and need additional time. We estimate that we will be able to provide the requested information in installments. You can expect an update or an installment within the next thirty (30) business days from today, September 11, 2020.
Thank you for your patience as we continue to process your request.
Jon Aarstad
Director of Human Resources
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
September 29, 2020
Dear Equal Rights,
Thank you for the email.
You can expect an update or installment by October 23, 2020.
Sincerely,
Jon Aarstad
Director of Human Resources
253-931-4900
From: Auburn School District
October 16, 2020
Dear Equal Rights,
This email is to provide you with an update on your public records request dated March 9, 2020. This district needs additional time to process your request. You can expect an update or installment within thirty (30) business days of this email.
We appreciate your patience.
Thank you,
Jon Aarstad
Human Resorces Director
From: Auburn School District
October 16, 2020
Dear Equal Rights,
This email is to provide you with an update on your public records request dated March 9, 2020. This district needs additional time to process your request. You can expect an update or installment within thirty (30) business days of this email.
We appreciate your patience.
Thank you,
Jon Aarstad
Human Resorces Director
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
November 25, 2020
Dear Equal Rights,
Thank you for the email.
The purpose of this email is to provide you with an update to your public records request dated March 9, 2020. You requested the following records:
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
Based on the size and scope of your request, the District estimates that your request may take up to five (5) years to complete. If you would like to narrow your request parameters, the District may be able to provide the records earlier than expected.
The District will provide another update in sixty business days from today, November 25, 2020.
Jon Aarstad
Director of Human Resources
253-931-4900
From: Equal Rights
Date: December 3, 2020
To: Public Records Officer, Auburn School District
Re: Subject: Washington Public Records Act Request: Auburn School District – Misconduct - 2014-2020 (Auburn School District) March 09, 2020
Your email dated November 25, 2020 has been reviewed. Your email contained no installment of records or partial records. As of this date (December 3, 2020) 269 days have elapsed and the District has produced no records or installments of any kind responsive to this public records request.
This Public Records Request [RCW 42.56] was originally made on March 09, 2020.
As an agency [RCW 42.56.010] the District has a responsibility to provide a reasonable estimate of time needed to respond to this public records request.
“…An estimate can be revised when appropriate, but unwarranted serial extensions have the effect of denying a requestor access to public records” [WAC 44-14-04003(7)].
After receiving this original public records request on March 9, 2020, the next day on March, 10, 2020 (1 day later) you stated via email, “the District estimates that it may be able to provide you with documents responsive to your request within forty-five (45) business days from the above date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.”
On May 27, 2020 I sent the District an email inquiring about the status of this public records request.
On May 28, 2020 you responded via email stating “You can expect an installment or update on or before September 15, 2020.”
Your May 28, 2020 email contained no installment of records.
On June 12, 2020 I sent the District an email inquiring about the status of this public records request.
I received no response from you or the District to my June 12, 2020 email.
On June 29, 2020 I sent the District an email inquiring about the status of this public records request.
I received no response from you or the District to my June 29, 2020 email.
On July 14, 2020 I sent the District an email inquiring about the status of this public records request.
I received no response from you or the District to my July 14, 2020 email.
On July 29, 2020 I sent the District an email inquiring about the status of this public records request.
I received no response from you or the District to my July 29, 2020 email.
On August 13, 2020 I sent the District an email inquiring about the status of this public records request.
I received no response from you or the District to my August 13, 2020 email.
On August 28, 2020 I sent the District an email inquiring about the status of this public records request.
On September 11, 2020 you sent an email stating, “We are in the process of reviewing the documents requested and need additional time. We estimate that we will be able to provide the requested information in installments. You can expect an update or an installment within the next thirty (30) business days from today, September 11, 2020.”
Your September 11, 2020 email contained no installment of records.
On September 28, 2020 I sent the District an email inquiring about the status of this public records request.
On September 29, 2020 you sent an email stating “You can expect an update or installment by October 23, 2020.”
Your September 29, 2020 email contained no installment of records.
On October 16, 2020 you sent an email stating “This email is to provide you with an update on your public records request dated March 9, 2020. This district needs additional time to process your request. You can expect an update or installment within thirty (30) business days of this email.”
Your October 16, 2020 email contained no installment of records.
On October 23, 2020 I sent the District an email inquiring about the status of this public records request.
I received no response from you or the District to my October 23, 2020 email.
On November 9, 2020 I sent the District an email inquiring about the status of this public records request.
I received no response from you or the District to my November 9, 2020 email.
On November 24, 2020 I sent the District an email inquiring about the status of this public records request.
On November 25, 2020 you sent an email stating “Based on the size and scope of your request, the District estimates that your request may take up to five (5) years to complete. If you would like to narrow your request parameters, the District may be able to provide the records earlier than expected. The District will provide another update in sixty business days from today, November 25, 2020.”
Sir, your email messages appear designed to convey no meaningful information other than to repeatedly extend the date of production of a first initial installment of records responsive to this public records request. The purpose of doing this I could only speculate would possibly be to improperly deny the production of responsive records, or to avoid expending any effort required to search and gather responsive records, or both.
As of today, December 3, 2020 - 269 days have elapsed from the time of the original public records request without the District providing a single record or a reasonable estimate of time it will take to produce installments of records.
According to your latest November 25, 2020 email, the District will provide another “update” within 60 business days, however presumably the District with not provide the first installment of records?
If this is correct, three hundred and thirty-three (333) days will have elapsed from the time of the original public records request without a single responsive record or installment of records produced by the District.
Respectfully, I request per [WAC 44-14-04003 (3)] the District provide this requestor "fullest assistance" and "most timely possible action." Please begin providing the public records requested for the years 2014-2020 in REVERSE CHRONOLOGICAL ORDER in INSTALLMENTS over a reasonable time period as allowed by law.
Thank you.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
December 22, 2020
Dear Equal Rights,
Thank you for the email regarding your public record requests.
With the increase of PRR’s that we are answering at this time, we can respond with an installment, fulfillment, or update in 5 years.
Sincerely,
Jon Aarstad
Director of Human Resources
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
February 17, 2021
Dear Equal Rights,
Thank you for the email regarding your public records request.
Due to the size and scope of your request and an increase in the number of requests for public records, we need more time to review your request.
We will provide you with another update on the status of your request within sixty (60) business days from today.
The district appreciates your continued patience.
Sincerely,
Jon Aarstad
Director of Human Resources
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
March 5, 2021
Thank you for the email regarding the status of your public records request.
The district is experiencing a high volume of public records requests that vary in scope and size. The district has devoted extra resources in an effort to fulfill these requests and has prioritized its responses in an effort to be efficient to all requestors.
In accordance with the Public Records Act, the district will provide the fullest assistance to your request for these records.
The district will provide you with an update on your request by May 21, 2021.
We appreciate your patience.
Sincerely,
Jon Aarstad
253-931-4900
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
March 24, 2021,
Please see below for an email that was sent on March 5, 2021, that provided an update to the status of your request.
On March 5, 2021:
Subject: Re: Washington Public Records Act Request: Auburn School District – Misconduct - 2014-2020 (Auburn School District)
March 5, 2021
Thank you for the email regarding the status of your public records request.
The district is experiencing a high volume of public records requests that vary in scope and size. The district has devoted extra resources in an effort to fulfill these requests and has prioritized its responses in an effort to be efficient to all requestors.
In accordance with the Public Records Act, the district will provide the fullest assistance to your request for these records.
The district will provide you with an update on your request by May 21, 2021.
We appreciate your patience.
Sincerely,
Jon Aarstad
253-931-4900
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~WRD0003
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
April 13, 2021
Please see below for emails sent on March 5, 2021 and March 24, 2021 with an update to the status of your request.
March 24, 2021,
Please see below for an email that was sent on March 5, 2021, that provided an update to the status of your request.
On March 5, 2021:
Subject: Re: Washington Public Records Act Request: Auburn School District – Misconduct - 2014-2020 (Auburn School District)
March 5, 2021
Thank you for the email regarding the status of your public records request.
The district is experiencing a high volume of public records requests that vary in scope and size. The district has devoted extra resources in an effort to fulfill these requests and has prioritized its responses in an effort to be efficient to all requestors.
In accordance with the Public Records Act, the district will provide the fullest assistance to your request for these records.
The district will provide you with an update on your request by May 21, 2021.
We appreciate your patience.
Sincerely,
Jon Aarstad
253-931-4900
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~WRD0000
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
May 17, 2021
This email is in response to your request for an update on your request.
The district will provide with an update to your request on May 21, 2021.
Sincerely,
Daman Hunter, Assistant Superintendent
Human Resources
dhunter@auburn.wednet.edu<mailto:dhunter@auburn.wednet.edu>
[Auburn School District]
From: Auburn School District
May 21, 2021
This email is to provide you with an update to your request for records originally submitted March 9, 2020. You requested the following records:
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
The district is experiencing a high volume of public records requests that vary in scope and size. The district has devoted extra resources in an effort to fulfill these requests and has prioritized its responses in an effort to be efficient to all requestors.
In accordance with the Public Records Act, the district will provide the fullest assistance to your request for these records.
The district needs more time to review, gather, and prepare the documents that you have requested. The district will provide you with an update to your request in sixty (60) business days, which is August 13, 2021.
The district appreciates your patience.
Sincerely,
Daman Hunter, Assistant Superintendent
Human Resources
dhunter@auburn.wednet.edu<mailto:dhunter@auburn.wednet.edu>
[Auburn School District]
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on March 9, 2020. You had previously indicated that it would be completed on Oct. 23, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
June 8, 2021
This email is in response to your email dated June 7, 2021.
On May 21, 2021, the district provided an update to your request stating that you can expect and update or installment on or before August 13, 2021.
Sincerely,
Daman Hunter, Assistant Superintendent
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~WRD0002
From: Auburn School District
Good afternoon,
August 11, 2021
This email is to provide you with an update to your original request dated March 9, 2020.
You submitted a public records request asking for:
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
After reviewing the request, the district has determined that we need clarification of the intent of your request.
In order for us to locate records that are in response to your request, please provide the following clarification on the records you are requesting:
Item 1: Are you interested in all formal allegations or complaints against employees or are you interested in all allegations or complaints against employees?
Item1 : Further, can you please clarify if you are interested in all allegations or complaints or those specific to workplace misconduct.
Item 2: What is your definition of misconduct as it relates to this parent request?
Please reply to this email by August 25, 2021. The district cannot move forward with your request until we hear back from you.
If you have questions or concerns, feel free to call me at (253) 931-4900.
Sincerely,
Lisa Connors
Public Records Officer
253-931-4900
[cid:image001.jpg@01D78ED1.8AE34C20]
From: Auburn School District
Good afternoon,
August 25, 2021
Please see the email below dated August 11, 2021, where we requested clarification on your public records request.
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
We requested a clarification response by today, August 25, 2021. We have not received a response from you.
*Please respond to this email with clarification within thirty (30) days. If we do not hear from you on or before September 27, 2021, the District will close this request.
Sincerely,
Lisa Connors
Public Records Officer
253-931-4900
[cid:image001.jpg@01D799D3.3D7F48A0]
From: Auburn School District
Good morning,
September 28, 2021
We have requested clarification on your public records request on two occasions. On August 11th and August 25th, we asked for clarification on your request for:
EMPLOYEE OR VOLUNTEER
1. I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any Auburn School District employee or volunteer for the years 2014 – 2020.
PARENT
2 I request an electronic copy of all RECORDS and WRITING (including all investigative materials) regarding any allegation or complaint of misconduct (in any form) brought against any parent of an Auburn School District student for the years 2014 – 2020.
Our clarification questions are below in this email string.
We had requested to hear from you by August 25th and then again by September 27, 2021.
Since we have not heard from you, we consider your public records request abandoned.
With this letter, the District closes its response to your March 9, 2020, public records request.
If you have questions or concerns, please feel free to contact me.
Sincerely,
Lisa Connors
Public Records Officer
253-931-4900
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