CORA Logs (City of Aurora)
It is a clone of this request.
| Tracking # |
24-1526 |
| Multi Request | CORA Logs |
| Submitted | Aug. 8, 2024 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Samuel Newton
To Whom It May Concern:
Pursuant to the Colorado Open Records Act, I hereby request the following records:
I am submitting a Colorado Open Records Act (CORA) request seeking access to specific documents related to your department's activities for the 180 day period preceding today, from Friday, February 9, 2024, to Wednesday, August 7, 2024. Specifically, I am requesting:
1. All records of CORA requests sent to your department during the specified 180 day period.
2. All records of CORA responses issued by your department in response to external requests within the same timeframe.
3. A copy of the fee schedule for processing CORA requests and any associated costs.
4. A copy of your department's open records policy for reference.
5.Correspondence in relationship to CORA requests sent between government entities.
Please include details such as dates, requestors' names, and request contents in the CORA records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Samuel Newton
From: City of Aurora
City of Aurora
************************************************************************
Your record request #24-1526 has been submitted successfully.
************************************************************************
Reply to this email or sign in to contact City of Aurora .<br><br>
<a href="https://cityofauroraco.nextrequest.com/settings?id=1535222">Change your email settings</a> | <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">Visit our help center</a>
From: City of Aurora
City of Aurora
************************************************************************
A message was sent to you regarding record request #24-1526:
Good afternoon,
In response to your request below are the following responses:
1 and 2 we have over 1200 requests in that time period, so to go duplicate each one will take a lot of time, so you are looking at about 83 hours of work for an estimated cost of $2739.00. Half of that amount $1369.50 will need to be paid before any work is started. I will provide an invoice for the deposit amount once the amount is approved.
For 3 and 4 I have provided our ordinance and Business Policy Memorandum
For 5, There are more than 4000 employees in the city, so we are unable to retrieve records without knowing specifically whose communications you want.
Thank you.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Samuel Newton
How did you arrive at 83 hours?
From: City of Aurora
City of Aurora
************************************************************************
A message was sent to you regarding record request #24-1526:
Every single request has to be opened, read, reviewed, redacted if necessary and uploaded again for the time frame requested. This is an average of 4 minutes per request. Some may take longer depending on the request and the cost will be adjusted accordingly.
Thank you.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Samuel Newton
How did you calculate 4 minutes into 83 hours?
I'd like to proceed with 2.5 hours of work (not including the first hour).
Then project the calculation from there.
Has the first hour been expended?
I believe the statute requires that hour be processed prior to an invoice being generated.
For obvious reasons.
From: City of Aurora
City of Aurora
************************************************************************
An invoice has been created for record request #24-1526.
Hello,
This is to inform you, your records request #24-1526 is completed for the requested 2.5 hours. We have attached an invoice for your convenience. Research time and Retrieval was 2.5hours @ $33.00 per hour with the first hour free.
Please make your payment online through this portal. Once we have received your payment we will release the documents to you.
Thank you.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: City of Aurora
City of Aurora
************************************************************************
A message was sent to you regarding record request #24-1526:
1) Every single request has to be opened, read, reviewed, redacted if necessary and uploaded again for the time frame requested. This is an average of 4 minutes per request. Some may take longer depending on the request and the cost will be adjusted accordingly.
2) 29 requests were completed in 2.5 hours
3) Invoice attached.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Samuel Newton
For each step in the process could you be more detailed in how you are approaching this?
opening
reading
reviewing
redacting
Reading and reviewing aren't the same?
Are you doing each email in that order of Open, Read , Review and Redact?
From: City of Aurora
City of Aurora
************************************************************************
A message was sent to you regarding record request #24-1526:
We have put in the 3.5 hours of work as you requested and were able to get through 29 requests. If you would like those 29 requests, we will release them upon payment of $82.50. If you would like the remaining 1215 requests, the deposit must be paid prior to any further work. We believe based on what has been done so far that the estimate is appropriate.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Samuel Newton
Could you detail the process similar to the attached image?
-
Screenshot_2024-08-27_at_20-56-18_Off-road_Automotive__MuckRock.png
From: City of Aurora
City of Aurora
************************************************************************
A message was sent to you regarding record request #24-1526:
We are under no obligation to create a document as the one sent.
We have put in the 3.5 hours of work as you requested and were able to get through 29 requests.
If you would like those 29 requests, we will release them upon payment of $82.50.
If you would like the remaining 1215 requests, the deposit must be paid prior to any further work. We believe based on what has been done so far that the estimate is appropriate.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: City of Aurora
City of Aurora
************************************************************************
Record request #24-1526 has been closed. The closure reason supplied was:
Hello,
An invoice for payment for the completion of your records request was sent to you on 08/30/24.
As of today, we have not heard from you. This request will now be marked as abandoned and closed. Once a request is marked as abandoned a new request must be re-submitted for the same information.
If you decide to submit a different request, a 100% deposit for the current request will have to be paid before the process will begin on the newly submitted request.
Thank you.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Samuel Newton
Thank you for your response. I would like to clarify that under the Colorado Open Records Act (CORA), there is no statutory requirement for formalities in submitting a request. As such, my original request remains valid and should not have been closed without legal justification.
Additionally, please provide a detailed breakdown of any anticipated costs as required. I also remind you that under CORA, records related to requests must be maintained for at least two years. I kindly ask for the specific statute or legal basis you are relying on to justify the closure of my request, as this action does not appear to be supported by the CORA Act.
Please consider this communication as a continuation of my initial request, and I expect your office to proceed with it in accordance with the law.
From: City of Aurora
City of Aurora
************************************************************************
Record request #24-1526 has been reopened. You can see it anytime at the link below.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: City of Aurora
City of Aurora
************************************************************************
A message was sent to you regarding record request #24-1526:
Good morning,
We have been very generous of time waiting for your payment for work that has already done. Until payment for this work is made, we will not provide anymore information.
Thank you.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: City of Aurora
City of Aurora
************************************************************************
Record request #24-1526 has been closed. The closure reason supplied was:
Hello,
An invoice for payment for the completion of your records request was sent to you on 08/23/24.
As of today, we have not heard from you. This request will now be marked as abandoned and closed. Once a request is marked as abandoned a new request must be re-submitted for the same information.
If you decide to submit a different request, a 100% deposit for the current request will have to be paid before the process will begin on the newly submitted request.
Thank you.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Samuel Newton
Thank you for your response. I would like to clarify that under the Colorado Open Records Act (CORA), there is no statutory requirement for formalities in submitting a request. As such, my original request remains valid and should not have been closed without legal justification.
Additionally, please provide a detailed breakdown of any anticipated costs as required. I also remind you that under CORA, records related to requests must be maintained for at least two years. I kindly ask for the specific statute or legal basis you are relying on to justify the closure of my request, as this action does not appear to be supported by the CORA Act.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Colorado Open Records Act request, copied below, and originally submitted on Aug. 8, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #24-1526.
Thanks for your help, and let me know if further clarification is needed.
From: City of Aurora
City of Aurora
************************************************************************
A message was sent to you regarding record request #24-1526:
Hello,
An invoice for payment for the completion of your records request was sent to you on 08/23/24.
Payment was not made for the work that was completed. This request was marked as abandoned and closed. Once a request is marked as abandoned a new request must be re-submitted for the same information.
If you decide to submit a different request, a 100% deposit for the current request will have to be paid before the process will begin on the newly submitted request.
Thank you.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Aurora .<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
