Emails relating to Bay State Correctional Facility, Aug - Oct (Division Of Capital Asset Management And Maintenance)
It is a clone of this request.
| Tracking # |
21-04 |
| Multi Request | Emails relating to Bay State Correctional Facility, Aug - Oct |
| Submitted | Jan. 1, 2021 |
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Communications
From: David Weimer
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, I hereby request the following records:
I request all email communication between and among the DOC, DCAMM, EOPSS, and the Governor’s Office from August 1, 2020 to October 31, 2020 regarding Bay State Correctional Facility.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Rachel Roth
From: Division Of Capital Asset Management And Maintenance
We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at 617-727-4053 with any questions or concerns you may have.
Very truly yours,
PUBLIC RECORDS
[Description: DCAMM_LogoE_external]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4053
We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at 617-727-4053 with any questions or concerns you may have.
Very truly yours,
PUBLIC RECORDS
[Description: DCAMM_LogoE_external]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4053
From: Division Of Capital Asset Management And Maintenance
From: DCAMM, Info (DCP) <Info.DCAMM@mass.gov>
Sent: Tuesday, January 12, 2021 1:18 PM
To: DCAMM, PublicRecords (DCP) <publicrecords.dcamm@mass.gov>
Subject: RE: 21-04 Roth FW: Massachusetts Public Records Law Request: Emails relating to Bay State Correctional Facility, Aug - Oct (Division Of Capital Asset Management And Maintenance)
This was sent to info.dcamm, not the original requestor.
From: DCAMM, PublicRecords (DCP) <publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>>
Sent: Tuesday, January 12, 2021 12:59 PM
To: DCAMM, Info (DCP) <Info.DCAMM@mass.gov<mailto:Info.DCAMM@mass.gov>>; DCAMM, PublicRecords (DCP) <publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>>
Subject: RE: 21-04 Roth FW: Massachusetts Public Records Law Request: Emails relating to Bay State Correctional Facility, Aug - Oct (Division Of Capital Asset Management And Maintenance)
Public Records Request Number: 21-04
The Division of Capital Asset Management and Maintenance (DCAMM) hereby considers this matter closed as we have received a superseding duplicate request dated January 4, 2021. Bay State Correctional Facility (the subject request) and DOC2002 (Public Records Request Number 21-05) are the same project.
If you wish to challenge any aspect of DCAMM’s response, in accordance with G.L. c. 66, § 10 and 950 CMR 32.00, you may appeal to the following office: Supervisor of Public Records, Office of the Secretary of the Commonwealth, Public Records Division, One Ashburton Place, 17th Floor, Boston, MA 02108, and in accordance with G.L. c. 66, § 10A(c), you have the right to seek judicial review of an unfavorable decision by commencing a civil action in the Superior Court.
Sincerely,
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D6E8F1.C6B76B40]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4050 Ext. 31205
publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>
From: DCAMM, Info (DCP) <Info.DCAMM@mass.gov<mailto:Info.DCAMM@mass.gov>>
Sent: Monday, January 4, 2021 10:27 AM
To: DCAMM, PublicRecords (DCP) <publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>>
Subject: 21-04 Roth FW: Massachusetts Public Records Law Request: Emails relating to Bay State Correctional Facility, Aug - Oct (Division Of Capital Asset Management And Maintenance)
From: requests@muckrock.com<mailto:requests@muckrock.com> <requests@muckrock.com<mailto:requests@muckrock.com>>
Sent: Monday, January 4, 2021 10:26 AM
To: DCAMM, Info (DCP) <Info.DCAMM@mass.gov<mailto:Info.DCAMM@mass.gov>>
Subject: Massachusetts Public Records Law Request: Emails relating to Bay State Correctional Facility, Aug - Oct (Division Of Capital Asset Management And Maintenance)
CAUTION: This email originated from a sender outside of the Commonwealth of Massachusetts mail system. Do not click on links or open attachments unless you recognize the sender and know the content is safe.
Division Of Capital Asset Management And Maintenance
PRL Office
1 Ashburton Place, 15th Floor
Boston, MA 02108
January 4, 2021
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, I hereby request the following records:
I request all email communication between and among the DOC, DCAMM, EOPSS, and the Governor’s Office from August 1, 2020 to October 31, 2020 regarding Bay State Correctional Facility.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Rachel Roth
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 106446
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
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image001
From: David Weimer
Dear Public Records Unit,
This matter should not be considered closed because it is not a superseding duplicate request. Although "DOC2002" is a Mass. State Project Number which concerns the Bay State Correctional Facility, I am seeking emails that might reference the Bay State Correctional Facility without also mentioning that specific project. In other words, while emails regarding "Bay State Correctional Facility" and "DOC2002" are likely a Venn diagram with substantial overlap, there may be communications that fall under each individually that are not duplicative. As further evidence, DCAMM has since produced a new set of RFPs under different state project numbers - DOC2104 (https://www.mass.gov/doc/dsb-20-22-doc2104-statement-of-work-for-strategic-planning-consultant-20-1228/download) and DOC2106 (https://www.mass.gov/doc/dsb-21-01-study-and-design-of-a-correctional-center-for-women/download) - each of which either reproduces an RFP that was given state project number DOC2002 or which concerns the Bay State Correctional Facility but does not reference DOC2002. It is therefore clearly error to conclude that emails with each of these phrases would be duplicative, and each separately filed public records request must be honored in full as initially written.
with thanks,
From: Division Of Capital Asset Management And Maintenance
Good afternoon,
We received your correspondence regarding request #21-04. While we understand your concern about the potential of missing certain records, please know we are conducting a search that we believe will identify records responsive to both 21-04 and 05. In the course of evaluating your requests, and in consultation with our IT partners, we developed a boolean search which is expected to identify all instances of “DOC2002” or “Bay State Correctional Facility” referenced in communications within our possession and control, thus capturing all records contemplated by request #s 21-04 and 21-05. By doing so, we believe we should be able to locate for you all communications represented by all three circles of your hypothetical Venn diagram. This also helps maximize our limited resources by avoiding redundancy in collection and review and ensures you receive the records sought. We apologize for not stating this approach more clearly when closing out 21-04. If you have further concerns, please don’t hesitate to contact us.
Respectfully
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D6F331.644F8B50]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
Public Records Unit
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE: 617-727-4500 EXT. 31205
Follow Us on [Twitter_logo_blue] @DCAMM_MA<https://twitter.com/@DCAMM_MA>
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. Please let me know when I can expect to receive a response. You had assigned it reference number #21-04.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. Please let me know when I can expect to receive a response. You had assigned it reference number #21-04.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. Please let me know when I can expect to receive a response. You had assigned it reference number #21-04.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. Please let me know when I can expect to receive a response. You had assigned it reference number #21-04.
Thanks for your help, and let me know if further clarification is needed.
From: Division Of Capital Asset Management And Maintenance
Thank you for contacting us. We believe we have addressed Public Records Request #21-04 in prior correspondence and direct you to our reply of January 25th (see string below) for greater explanation. If you have further questions regarding this request, please contact Christopher Guerin at christopher.guerin@mass.gov<mailto:christopher.guerin@mass.gov> or 617.874.7686.
Respectfully,
From: David Weimer
Sounds good, thanks!
From: Division Of Capital Asset Management And Maintenance
You are welcome.