Emails relating to “women’s incarceration” and/or “women’s corrections.”, Aug - Oct (Division Of Capital Asset Management And Maintenance)

We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at 617-727-4053 with any questions or concerns you may have.
Very truly yours,

PUBLIC RECORDS

[Description: DCAMM_LogoE_external]

Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4053

We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at 617-727-4053 with any questions or concerns you may have.
Very truly yours,

PUBLIC RECORDS

[Description: DCAMM_LogoE_external]

Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4053

Public Records Request Number: 21-02

Public Records Request Extension Date: February 3, 2021

Dear Ms. Roth:

We are actively working on your Public Record Request No. 21-02, but we require an extension of time for providing you with a response. While we will make every effort to deliver responsive records in our possession on or before the Public Records Request Extension Date, circumstances may necessitate a further extension. Please indicate your assent to this extension by reply email.

Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.

Barring the necessity for a further extension, on or before the Public Records Request Extension Date, you will receive the Public Records to which you are entitled, if any. You will also receive a written explanation regarding the documents that DCAMM cannot produce, if any.

If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>. Thank you in advance.
Sincerely,

PUBLIC RECORDS UNIT

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Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4050 Ext. 31205

Public Records Request Number: 21-02

Public Records Request Extension Date: February 3, 2021 with a further extension to February 24, 2021

Dear Ms. Roth:

We are actively working on your Public Record Request No. 21-02, but we require a further extension of time for providing you with a response. While we will make every effort to deliver responsive records in our possession on or before the Public Records Request Extension Date, circumstances may necessitate a further extension. Please indicate your assent to this extension by reply email.

Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.

Barring the necessity for a further extension, on or before the Public Records Request Extension Date, you will receive the Public Records to which you are entitled, if any. You will also receive a written explanation regarding the documents that DCAMM cannot produce, if any.

Thank you for your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Sincerely,

PUBLIC RECORDS UNIT

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Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4050 Ext. 31205

Public Records Request Number: 21-02
Public Records Request Extension Date: March 17, 2021
Dear Ms. Roth:
Thank you for your correspondence this morning. We are actively working on your Public Record Request No. 21-02, but require a further extension of time for providing you with a response. We believe that certain of these documents may be able to be provided sooner and, in order to be most responsive to you, we think it would be beneficial to have a discussion to clarify and prioritize your request(s). We have been unable to locate a telephone number for you, and ask that you please contact us to schedule a call.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
We appreciate your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Sincerely,

PUBLIC RECORDS UNIT

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Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4050 Ext. 31205

Hi Rachel,

As agreed to on our call this afternoon, I want to memorialize our discussion on the prosecution of our search for you. Going forward in processing your requests, we're going to segregate out email that can be characterized as operational or administrative in nature, as this is not the primary focus of your research. This would include emails relating to our internal project management system and processes as well as capital planning and budgetary correspondence which may include large spreadsheets listing all our projects and produce a considerable number of pages requiring review.

We understand your interest is in more substantive information on women's incarceration, prison conditions, physical plant and related plans. It is this material that is your immediate focus and will be the focus of our search. We also understand you reserved the right to review the segregated ministerial records at a future date, after you've had an opportunity to assess records we are able to provide.

Thank you again for taking the time to talk today, and please don't hesitate to reach out with questions or concerns.

Regards,

Chris

CHRISTOPHER D. GUERIN
Special Counsel

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Division of Capital Asset Management & Maintenance
Office of the Commissioner
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4050
DIRECT 857-204-1345

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Public Records Request Number: 21-02

Public Records Request Extension Date: May 19, 2021

Dear Ms. Roth:

We are actively working on your Public Record Request No. 21-04/05, but require a further extension of time for providing you with a response. We are optimistic we will be through the material on or before the revised Extension Date, and we appreciate your continued understanding as we pore through this and several other similar requests from MuckRock.

Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.

We appreciate your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov%3cmailto:publicrecords.dcamm@mass.gov>>.

Sincerely,

PUBLIC RECORDS UNIT

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Division of Capital Asset Management & Maintenance
Office of the General Counsel
Public Records Unit
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE: 617-727-4500 EXT. 31205
Follow Us on [Twitter_logo_blue] @DCAMM_MA<https://twitter.com/@DCAMM_MA>

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Response to: Public Records No. 21-02

Dear Ms. Roth:

The Division of Capital Asset Management and Maintenance (“DCAMM”) received your public records request dated January 4, 2021. You requested:

“all email communication between and among the DOC, DCAMM, EOPSS, and the Governor’s Office from August 1, 2020 to October 31, 2020 regarding “women’s incarceration” and/or “women’s corrections.””
We are providing documents responsive to your request via our Interchange File Transfer Service. You will receive a separate email to view those files.

Please note, a portion of the attached material was determined to be exempt pursuant to Massachusetts General Laws Chapter 4, Section 7(26)(n) which reads as follows:

Exemption (n) applies to: records, including, but not limited to, blueprints, plans, policies, procedures and schematic drawings, which relate to internal layout and structural elements, security measures, emergency preparedness, threat or vulnerability assessments, or any other records relating to the security or safety of persons or buildings, structures, facilities, utilities, transportation, cyber security or other infrastructure located within the commonwealth, the disclosure of which, in the reasonable judgment of the record custodian, subject to review by the supervisor of public records under subsection (c) of section 10 of chapter 66, is likely to jeopardize public safety or cyber security.

The redacted portion of the records include floor plans, internal layout and structural elements relating to the safety and security of persons and critical infrastructure as well as information on computer network resources, the very records which are the focus of the exemption. See People for the Ethical Treatment of Animals, Inc. v. Department of Agricultural Resources, 477 Mass. 280 (2017) at 289 (requiring a determination whether and to what degree the record sought resembles the records listed as examples in the statute).

The subject of your request relate to women’s correctional facilities in Massachusetts. Knowledge of floor plans, layout, structural elements, and security measures shared throughout the building, together with the location of certain key personnel, exposes the public, inmates and these valuable Commonwealth assets to threat actors and jeopardizes physical security. Likewise, knowledge of network paths and related technical resources exposes these valuable Commonwealth assets to threat actors and jeopardizes cyber security. It is therefore the determination of this office that disclosure of the redacted portions of the subject record is likely to jeopardize public and cyber safety and security.

Further, we are withholding certain correspondence pursuant the Deliberative Process Exemption set out at G.L. c. 4, § 7(26)(d) (“Exemption (d)”). The subject correspondence, on which policy position development is or may be based, is ongoing and therefore exempt from mandatory disclosure. Exemption (d) is intended to avoid release of materials that could taint the deliberative process if prematurely disclosed.

If you wish to challenge any aspect of DCAMM’s response, in accordance with G.L. c. 66, § 10 and 950 CMR 32.00, you may appeal to the following office: Supervisor of Public Records, Office of the Secretary of the Commonwealth, Public Records Division, One Ashburton Place, 17th Floor, Boston, MA 02108, and in accordance with G.L. c. 66, § 10A(c), you have the right to seek judicial review of an unfavorable decision by commencing a civil action in the Superior Court.

Sincerely,

PUBLIC RECORDS UNIT

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Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
617-727-4050 Ext. 31205
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>

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