Evidence.com Records 2018 to Present

Dear Nathaniel Story
Thank you for your interest in public records of Boston Police Department. Your request has been received and is being processed. Your request was received in this office on 12/6/2020 11:08:30 PM and given the reference number B001939-120620 for tracking purposes.
If this is a media request, please contact the Office of Media Relations directly at 617.343.4520.
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

I am seeking records stored by the Boston Police Department in the Axon evidence management solution, Evidence.com. This system is used to store Body-worn Camera (BWC) records.

The specific records I am seeking are exportable from Evidence.com using the reporting functionality of that system. The BPD's administrator for that system should be able to run these reports.

Please run each of these reports:
Evidence Created
Evidence Deleted
Category Summary
Uncategorized Evidence
User Summary
Axon Video Summary
Sharing Audit Report

If prompted to select a date range, please run the report from Jan 1, 2018 to now, where "now" is the date this request is fulfilled.

If prompted to select a summary type, please choose "All Users."

If prompted to select a grouping, please choose "Day."

Please provide these records as spreadsheets e.g. as XLSX or CSV files, or another tabular format. Please do not provide these records as PDF documents or other non-spreadsheet file format.

I am not asking for body-worn camera video. I am just asking for the records exposed by the reports listed above.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Nathaniel Story

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
Director, Public Information
Boston Police Department

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Nathaniel,
We are working diligently on this request. One of the reports, has at least 300,000 entries that need to reviewed for redaction.  I wanted to let you know that we haven't forgotten about you but it will take us at least another week to review the thousands of records.
Thank you.
Martha

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Nathaniel
I believe we are still working on this request. It is extremely burdensome.
Thank you.

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Nathaniel
There are over 300,000 records that have to be individually reviewed for Public Record Law Redactions. I don't have an anticipated response date but we are working on it.
Thank you for your patience.
Martha

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Nathan
Let me check w/ the folks working on this and see if either option could expedite this.
Thank you for working with us on this!
Martha

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Dear Mr. Story,
I checked and we are unable to modify the request in the way suggested. We are however, working on them and will release on a rolling basis. I believe the largest file is being reviewed and redacted first and we have a big portion complete. Unfortunately, the way in which these records can be redacted is tedious. One record at a time. But hopefully we will have a spreadsheet to share soon.
Thank you for your patience.
Martha
To monitor the progress or update this request please log into the Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HS4L-2FIgBDSrHGana-2FLpLlsj8PZ-2B8QPjL1HPo2g1qgKLwXvbvIcqX6KFSHItv6e7TxK7R-2BcNOfwQ-2FXSWWLBmzhrg-3DAAlc_fo1kzroy9QDqvd7Nlws0kfw-2BbDkmpxxhq3lObdFhWQWyxFhmKsx4U-2FSsi5bhn7tkHXoLfRml9l4qGHX6-2FVahBwTF-2FLZyndb0NGTTyiMfDu8OjL-2FCr-2B97QXHCV0Uf8zR2iuwzN5XZsTOs-2FTMUM-2FuZT1hpnMPLxZ-2F56f-2B-2FsZMsc8trggAf8kRnzhBWV1zw1RWZ20XbJ-2BoWzj37CR8lr9lplhDDOXEmY70rIA-2B-2FC2NpHQRQiZ9FF5MWT40iqL7J74S80lJWXmO7lpAgy9D04VipUwP8gtAcUfC0UGV957dRleowiHCW-2BlThD8WcAiBCaM42TKd6tA91xPnNiJP4DD9xElWujhMnlzVtLOeHmwo699hholnRCF6v2t1H9WR8RtJhElFBTRTsU3mmdHncuEOETw-3D-3D)

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Hello Nathaniel,
I just brought this up at our weekly meeting. The individual reviewing the documents is continuing to do so. I don't believe he can release portions but I will check.
Thank you,
Martha

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Hi Nathan
Yes, we are still working on the request. I have just reached out to the individual reviewing the records. Hope to hear something soon.
Thank you,
Martha

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City of Boston
Shawn A. Williams, Esq.
Director of Public Records 11/17/2021 RE: PUBLIC RECORDS REQUEST of December 06, 2020., Reference # B001939-120620 Dear Nathaniel: The City of Boston (City) has received your request for public records.  This response applies only to records that exist and are in the custody of the City. See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you stated:
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

I am seeking records stored by the Boston Police Department in the Axon evidence management solution, Evidence.com. This system is used to store Body-worn Camera (BWC) records.

The specific records I am seeking are exportable from Evidence.com using the reporting functionality of that system. The BPD's administrator for that system should be able to run these reports.

Please run each of these reports:
Evidence Created
Evidence Deleted
Category Summary
Uncategorized Evidence
User Summary
Axon Video Summary
Sharing Audit Report

If prompted to select a date range, please run the report from Jan 1, 2018 to now, where "now" is the date this request is fulfilled.

If prompted to select a summary type, please choose "All Users."

If prompted to select a grouping, please choose "Day."

Please provide these records as spreadsheets e.g. as XLSX or CSV files, or another tabular format. Please do not provide these records as PDF documents or other non-spreadsheet file format.

I am not asking for body-worn camera video. I am just asking for the records exposed by the reports listed above.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Nathaniel Story

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ I have alerted a representative from the Boston Police Department in an effort to obtain an update on the status of your December 06, 2020 public records request.  I will provide an update to you once additional information is provided to me by the department. Very truly yours, Shawn A. Williams, Esq. Director of Public Records Records Access Officer
To monitor the progress or update this request please log into the Public Records Center.

--- Please respond above this line ---
01/04/2022 RE: PUBLIC RECORDS REQUEST of December 06, 2020., Reference # B001939-120620 Dear Nathaniel Story: The City of Boston (City) has received your request for public records.  This response applies only to records that exist and are in the custody of the City. See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you stated:
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

I am seeking records stored by the Boston Police Department in the Axon evidence management solution, Evidence.com. This system is used to store Body-worn Camera (BWC) records.

The specific records I am seeking are exportable from Evidence.com using the reporting functionality of that system. The BPD's administrator for that system should be able to run these reports.

Please run each of these reports:
Evidence Created
Evidence Deleted
Category Summary
Uncategorized Evidence
User Summary
Axon Video Summary
Sharing Audit Report

If prompted to select a date range, please run the report from Jan 1, 2018 to now, where "now" is the date this request is fulfilled.

If prompted to select a summary type, please choose "All Users."

If prompted to select a grouping, please choose "Day."

Please provide these records as spreadsheets e.g. as XLSX or CSV files, or another tabular format. Please do not provide these records as PDF documents or other non-spreadsheet file format.

I am not asking for body-worn camera video. I am just asking for the records exposed by the reports listed above.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Nathaniel Story

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ A review indicates no recent activity on this request. Should you still seek records I encourage you to file a new request using the City's public records request portal. Very truly yours, Shawn A. Williams, Esq. Director of Public Records Records Access Officer