MassArt Vendor Expenses, FY15-FY24

Good morning, this email serves to acknowledge receipt of your below public
records request.

--

Brendan O'Bryan

Director of Government and Corporate Relations

Massachusetts College of Art and Design

621 Huntington Avenue, Boston MA 02115
massart.edu

Phone: (617) 823-2785
Email: bobryan@massart.edu

---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Tue, Aug 13, 2024 at 5:03 PM
Subject: Massachusetts Public Records Law Request: MassArt Vendor Expenses,
FY15-FY24
To: <rao@massart.edu>

Massachusetts College of Art and Design
PRL Office
621 Huntington Avenue
Boston, MA 02115

August 13, 2024

Hello,

Pursuant to the Massachusetts Public Records Law, I am hereby submitting a
Public Records Request for all money given from Massachusetts College of
Art and Design to external vendors/suppliers in FY2015 through (and
including) FY2024, a total of 10 years.

Specifically, the data I am requesting include (but are not limited to):
* all vendors, suppliers, individuals, and public-private partnerships
* all materials, goods, services, properties, commodities, equipment
leases, property leases, and licenses
* all catalog orders, non-catalog orders, blanket orders, direct payments,
bank card purchases, strategic sourcing, and competitive procurements
* all auxiliary services purchases (starts in 2022, may be from a different
accounting system)
* all purchase orders, requisitions, and invoices
* all products, goods, services, contracts, and subcontracts
* all accounts, classes, commodities, and departments
* regardless of the funding source

I’m requesting the data in a single Excel spreadsheet file (.xlsx format)
with at least the following columns:
* Amount
* Supplier/Vendor Name
* Account Description
* Commodity Description
* Fiscal Year
* Department/Origin Description

Please report every expense, even if one or more of the above fields is
blank. Please also include negative expense amounts, which is rare but does
occur.

In case it’s helpful, I've attached an image example of what I’m hoping to
receive. The columns may be in any order, and the fiscal years may be on
one sheet or different sheets. The columns can be sorted in any order, or
unsorted if that’s easiest.

I’m anticipating that this request may be fulfilled by a simple financial
report generation and export of the generated file, and therefore shouldn’t
take much human time or incur any fees. Please let me know immediately if
this isn’t the case, so I can modify my request as necessary to meet the
PRL deadline of 10 business days.

Please email the Excel file by the deadline of Monday August 26th, 2024.

Thank you very much!

Sincerely,

AJ Vincelli
Graduate Student Union at UMass Dartmouth

View request history, see one related attachment, upload responsive
documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Attachments:
• FOIA_Request_Example.jpg

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 171580
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

Good morning.

We received the below public records request. I am writing today to seek an
extension of 60 days to comply with this request. Our reply to this request
will require thorough review of materials and files that the college may or
may not be in possession of, including ten years of transactions the
college has made across many departments. The process of compiling,
reviewing, and if necessary scrubbing these documents of personal and other
exempted information will take a long time. For that reason, we
respectfully request an extension of 60 days to comply. The requester has
been notified of this request and is copied here.

Thank you,

--

Brendan O'Bryan

Director of Government and Corporate Relations

Massachusetts College of Art and Design

621 Huntington Avenue, Boston MA 02115
massart.edu

Phone: (617) 823-2785
Email: bobryan@massart.edu

---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Tue, Aug 13, 2024 at 5:03 PM
Subject: Massachusetts Public Records Law Request: MassArt Vendor Expenses,
FY15-FY24
To: <rao@massart.edu>

Massachusetts College of Art and Design
PRL Office
621 Huntington Avenue
Boston, MA 02115

August 13, 2024

Hello,

Pursuant to the Massachusetts Public Records Law, I am hereby submitting a
Public Records Request for all money given from Massachusetts College of
Art and Design to external vendors/suppliers in FY2015 through (and
including) FY2024, a total of 10 years.

Specifically, the data I am requesting include (but are not limited to):
* all vendors, suppliers, individuals, and public-private partnerships
* all materials, goods, services, properties, commodities, equipment
leases, property leases, and licenses
* all catalog orders, non-catalog orders, blanket orders, direct payments,
bank card purchases, strategic sourcing, and competitive procurements
* all auxiliary services purchases (starts in 2022, may be from a different
accounting system)
* all purchase orders, requisitions, and invoices
* all products, goods, services, contracts, and subcontracts
* all accounts, classes, commodities, and departments
* regardless of the funding source

I’m requesting the data in a single Excel spreadsheet file (.xlsx format)
with at least the following columns:
* Amount
* Supplier/Vendor Name
* Account Description
* Commodity Description
* Fiscal Year
* Department/Origin Description

Please report every expense, even if one or more of the above fields is
blank. Please also include negative expense amounts, which is rare but does
occur.

In case it’s helpful, I've attached an image example of what I’m hoping to
receive. The columns may be in any order, and the fiscal years may be on
one sheet or different sheets. The columns can be sorted in any order, or
unsorted if that’s easiest.

I’m anticipating that this request may be fulfilled by a simple financial
report generation and export of the generated file, and therefore shouldn’t
take much human time or incur any fees. Please let me know immediately if
this isn’t the case, so I can modify my request as necessary to meet the
PRL deadline of 10 business days.

Please email the Excel file by the deadline of Monday August 26th, 2024.

Thank you very much!

Sincerely,

AJ Vincelli
Graduate Student Union at UMass Dartmouth

View request history, see one related attachment, upload responsive
documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Attachments:
• FOIA_Request_Example.jpg

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 171580
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

Dear Records Custodian,

Please be aware, this office has received your petition relating to your entity's response to a request for public records. Attached are further details concerning this petition. If you have any questions or wish to provide further information relating to this matter, please contact the Public Records Division at pre@sec.state.ma.us or 617-727-2832.

Given that the Supervisor of Records must issue a determination within 5 business days of receipt of the petition, please provide any additional information to this office as soon as possible.

Best,
Michael Manning

Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832
Michael.Manning@sec.state.ma.us<mailto:Michael.Manning@sec.state.ma.us>

Hello,

Please be aware, the Supervisor of Records has issued a determination relating to a petition in which you were involved. This petition determination is attached and available online at: http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx.

If you have any questions, please contact the Public Records Division at 617-727-2832 or pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.

Best,
Michael Manning

Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832
Michael.Manning@sec.state.ma.us<mailto:Michael.Manning@sec.state.ma.us>

Dear Records Custodian,

Please be aware, this office has received your petition relating to your entity's response to a request for public records. Attached are further details concerning this petition. If you have any questions or wish to provide further information relating to this matter, please contact the Public Records Division at pre@sec.state.ma.us or 617-727-2832.

Given that the Supervisor of Records must issue a determination within 5 business days of receipt of the petition, please provide any additional information to this office as soon as possible.

Best,
Michael Manning

Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832
Michael.Manning@sec.state.ma.us<mailto:Michael.Manning@sec.state.ma.us>

Good Morning,

Please be aware, the Supervisor of Records has issued a determination relating to a petition in which you were involved. This determination is attached and available online at: http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx.

If you have any questions, please contact the Public Records Division at 617-727-2832 or pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.

Thank you,

Patrick Pierce (He/Him/His)
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA, 02108
617-727-2832

Good morning A.J.

The Massachusetts Public Records Law (M.G.L. Chapter 66 & Chapter 4,
Section 7(26)) provides for access to public information. This right of
access includes the right to inspect or to be furnished with a copy of any
public record within ten (10) business days following the receipt of a
request. A state agency is required to provide records that are in
existence but are not required to create new records based on information
in its custody in order to accommodate a specific request.

On DATE, Massachusetts College of Art and Design received your request
for: all money given from Massachusetts College of Art and Design to
external vendors/suppliers in FY2015 through (and including) FY2024, a
total of 10 years.

MassArt is not required to maintain the records that you request.

If you have any questions, please do not hesitate to contact me.
--

Brendan O'Bryan

Director of Government and Corporate Relations

Massachusetts College of Art and Design

621 Huntington Avenue, Boston MA 02115
massart.edu

Cell: (617) 823-2785
Email: bobryan@massart.edu