Bridgewater State Vendor Expenses, FY15-FY24

Hello,

Pursuant to the Massachusetts Public Records Law, I am hereby submitting a Public Records Request for all money given from Bridgewater State University to external vendors/suppliers in FY2015 through (and including) FY2024, a total of 10 years.

Specifically, the data I am requesting include (but are not limited to):
* all vendors, suppliers, individuals, and public-private partnerships
* all materials, goods, services, properties, commodities, equipment leases, property leases, and licenses
* all catalog orders, non-catalog orders, blanket orders, direct payments, bank card purchases, strategic sourcing, and competitive procurements
* all auxiliary services purchases (starts in 2022, may be from a different accounting system)
* all purchase orders, requisitions, and invoices
* all products, goods, services, contracts, and subcontracts
* all accounts, classes, commodities, and departments
* regardless of the funding source

I’m requesting the data in a single Excel spreadsheet file (.xlsx format) with at least the following columns:
* Amount
* Supplier/Vendor Name
* Account Description
* Commodity Description
* Fiscal Year
* Department/Origin Description

Please report every expense, even if one or more of the above fields is blank. Please also include negative expense amounts, which is rare but does occur.

In case it’s helpful, I've attached an image example of what I’m hoping to receive. The columns may be in any order, and the fiscal years may be on one sheet or different sheets. The columns can be sorted in any order, or unsorted if that’s easiest.

I’m anticipating that this request may be fulfilled by a simple financial report generation and export of the generated file, and therefore shouldn’t take much human time or incur any fees. Please let me know immediately if this isn’t the case, so I can modify my request as necessary to meet the PRL deadline of 10 business days.

Please email the Excel file by the deadline of Monday August 26th, 2024.

Thank you very much!

Sincerely,

AJ Vincelli
Graduate Student Union at UMass Dartmouth

Hi Laura, thanks very much for letting us know. I hope you have a good vacation!

Jennifer and Nadine, please let me know if you have any questions. And thank you for your help, we appreciate it!

Sincerely,

AJ Vincelli

Hi Nadine,

Thank you for this info, and I apologize for my delay in responding.

I see your note that the PCard data only goes back 2 years, I think that's okay. Thank you for letting me know.

In the PO Report tab, I don't see the Account Description column (it would have entries like "management consulting" and "IT equipment" and such). Can this column please be added?

In the PCard Report tab, I think both the Account Description and Commodity Description columns are missing. Can these 2 columns please be added?

Thank you,

AJ Vincelli

Hi Nadine,

Unfortunately, I absolutely need to have the Account Description data, at least for the first tab (the PO reports). I understand that the procard data may be more difficult.

Sincerely,

AJ Vincelli

Hi Nadine,

Please respond.

Thanks,

AJ Vincelli