EagleAI (Buncombe County Election Services)

Dear Caroline Haskins:
Thank you for your interest in public records from Buncombe County Government. Your request has been received and is being processed in accordance with North Carolina’s Public Records Laws. Your request was received on December 18, 2023 and given the reference number C000772-121823 for tracking purposes. Records Requested: To Whom It May Concern:

I am requesting the records that relate to "EagleAI Network." This company describes itself as a software that flags voter registrations that appear to have issues.

Therefore, pursuant to North Carolina Public Records Law, I hereby request the following records:

1) Any contracts, memorandums of understanding, purchase, orders, invoices, and receipts related to "EagleAI" OR "Eagle AI" OR "Eagle A.I."
(The following business names should be captured in the above keyword searches — but for clarity, the business names for Eagle AI include "EagleAI Network, LLC" + "Eagle AI, LLC "+ "Eagle AI Datasciences Inc" + "Eagle AI Solutions, LLC")

2) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of EagleAI. This includes:
A) any notes taken during meetings that discussed the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I."
B) any explanations (whether internally or externally generated) of how "EagleAI" OR "Eagle AI" OR "Eagle A.I." works.
C) any other document that has been used to help explain the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I." to any party, including internal documentation, public relations materials, and executive summaries.

3) Any emails as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "EagleAI" OR "Eagle AI" OR "Eagle A.I." This includes any correspondence with EagleAI employees, and calendar invitations for meetings with these employees.

Please limit the time frame of all searches to 9/9/2020 to the time that this request is processed.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at emailcarolinehaskins@gmail.com. I am also happy to hop on the phone.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the relevant department(s) within Buncombe County Government to locate the information you seek and to determine the volume and any costs that may be associated with completing your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: North Carolina’s Public Records Laws do not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Buncombe County

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RE: COUNTY PRR of December 18, 2023, Reference # C000772-121823.
Dear Caroline Haskins,
Buncombe County Government received a public records request from you on December 18, 2023. Your request mentioned: “To Whom It May Concern:

I am requesting the records that relate to "EagleAI Network." This company describes itself as a software that flags voter registrations that appear to have issues.

Therefore, pursuant to North Carolina Public Records Law, I hereby request the following records:

1) Any contracts, memorandums of understanding, purchase, orders, invoices, and receipts related to "EagleAI" OR "Eagle AI" OR "Eagle A.I."
(The following business names should be captured in the above keyword searches — but for clarity, the business names for Eagle AI include "EagleAI Network, LLC" + "Eagle AI, LLC "+ "Eagle AI Datasciences Inc" + "Eagle AI Solutions, LLC")

2) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of EagleAI. This includes:
A) any notes taken during meetings that discussed the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I."
B) any explanations (whether internally or externally generated) of how "EagleAI" OR "Eagle AI" OR "Eagle A.I." works.
C) any other document that has been used to help explain the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I." to any party, including internal documentation, public relations materials, and executive summaries.

3) Any emails as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "EagleAI" OR "Eagle AI" OR "Eagle A.I." This includes any correspondence with EagleAI employees, and calendar invitations for meetings with these employees.

Please limit the time frame of all searches to 9/9/2020 to the time that this request is processed.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at emailcarolinehaskins@gmail.com. I am also happy to hop on the phone.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/
Buncombe County Government has reviewed its files and has located responsive records to your request.  Please log in to the Public Records Request Center at the following link to retrieve the appropriate responsive documents. COUNTY PRR - C000772-121823
If you have any questions or need additional information, please feel free to contact my office at (828) 250-4119.
Sincerely,
Kassi Day
Information and Communication Specialist III
Communications and Public Engagement

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Hi Caroline, Let me see if Adobe has any other options for export, and I'll follow up. Thanks, Kassi

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Hi Caroline, I'm not able to find a way to export as a plain pdf. Acrobat Reader has a free download, have you tried that. I'm just checking to see if you have found a way to open these files yet. Thanks, Kassi