HIGHLINE PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021

Dear :
Thank you for your interest in public records of Highline Public Schools. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 12/6/2022 and given the reference number P000434-120622 for tracking purposes.  NOTE:  The day the request is received does not count as one of the five (5) days. Weekends and holidays observed by the agency are also excluded in the calculation.  If your request has been submitted on the weekend, or on a holiday, the date received is the next business day. Records Requested: See Attached
Not all public documents are available in electronic format. If the document(s) requested are not available electronically, we will make them available for inspection or by paper copy in accordance with the Public Records Act, Chapter 42.56 RCW.

Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The State of Washington Public Records Act, Chapter 42.56 RCW, does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Records Center. Highline Public Schools
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx)

Dear :
Thank you for your interest in public records of Highline Public Schools. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 12/6/2022 and given the reference number P000435-120622 for tracking purposes.  NOTE:  The day the request is received does not count as one of the five (5) days. Weekends and holidays observed by the agency are also excluded in the calculation.  If your request has been submitted on the weekend, or on a holiday, the date received is the next business day. Records Requested: See Attached
Not all public documents are available in electronic format. If the document(s) requested are not available electronically, we will make them available for inspection or by paper copy in accordance with the Public Records Act, Chapter 42.56 RCW.

Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The State of Washington Public Records Act, Chapter 42.56 RCW, does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Records Center. Highline Public Schools
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx)

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 06, 2022, Reference # P000434-120622, Closing Letter
Highline Public Schools received two public records requests from you on December 6, 2022. We are responding to the two requests that were receive in an email box that is not used to receive or respond to public records requests. The emailed requests are both electronically date stamped December 1, 2022. Both requests are for the same records. The District has determined that the public records requests are bot requests. According to RCW 42.56.080 (3) “An agency may deny a bot request that is one of multiple requests from the requestor to the agency within a twenty-four hour period, if the agency establishes that responding to the multiple requests would cause excessive interference with other essential functions of the agency. For purposes of this subsection, "bot request" means a request for public records that an agency reasonably believes was automatically generated by a computer program or script. Public records request Reference #P000434-120622 and P000435-120622 are now closed.
Let us know if you have any questions.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=434&coid=)

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 06, 2022, Reference # P000435-120622, Closing Letter
Highline Public Schools received two public records requests from you on December 6, 2022. We are responding to the two requests that were receive in an email box that is not used to receive or respond to public records requests. The emailed requests are both electronically date stamped December 1, 2022. Both requests are for the same records. The District has determined that the public records requests are bot requests. According to RCW 42.56.080 (3) “An agency may deny a bot request that is one of multiple requests from the requestor to the agency within a twenty-four hour period, if the agency establishes that responding to the multiple requests would cause excessive interference with other essential functions of the agency. For purposes of this subsection, "bot request" means a request for public records that an agency reasonably believes was automatically generated by a computer program or script. Public records request Reference #P000434-120622 and P000435-120622 are now closed.
Let us know if you have any questions.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=435&coid=)

Dear ,

RE: PUBLIC RECORDS REQUEST of December 06, 2022, Reference # P000434-120622

The Highline Public Schools has reviewed your request and has determined that the records requested are exempt from disclosure under Public Records Act for the following reasons:

[FOIA_EXEMPTIONS]

If you have any questions or need additional information, please feel free to contact my office at .

Sincerely,

Public Records Inbox
Policy & Strategy

To view the full details of this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx)

Dear ,

RE: PUBLIC RECORDS REQUEST of December 06, 2022, Reference # P000435-120622

The Highline Public Schools has reviewed your request and has determined that the records requested are exempt from disclosure under Public Records Act for the following reasons:

[FOIA_EXEMPTIONS]

If you have any questions or need additional information, please feel free to contact my office at .

Sincerely,

Public Records Inbox
Policy & Strategy

To view the full details of this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx)

Dear :
Thank you for your interest in public records of Highline Public Schools. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 12/13/2022 and given the reference number P000442-121322 for tracking purposes.  NOTE:  The day the request is received does not count as one of the five (5) days. Weekends and holidays observed by the agency are also excluded in the calculation.  If your request has been submitted on the weekend, or on a holiday, the date received is the next business day. Records Requested: Request #1
December 8, 2022
This is a follow up to a previous request:
Hello,
Sorry if for some reason the same public records request was inadvertently sent twice. This is not a "bot" request. Regardless, I will resubmit the request dated today 12-8-21.
Highline Public Schools District
Washington Public Records Act Office
15675 Ambaum Blvd. SW
Burien, WA 98166
via email: publicrecordsrquest@highlineschools.org
December 8, 2022
HIGHLINE PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.

"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
Not all public documents are available in electronic format. If the document(s) requested are not available electronically, we will make them available for inspection or by paper copy in accordance with the Public Records Act, Chapter 42.56 RCW.

Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The State of Washington Public Records Act, Chapter 42.56 RCW, does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Records Center. Highline Public Schools
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx)

Dear :
Thank you for your interest in public records of Highline Public Schools. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 12/13/2022 and given the reference number P000443-121322 for tracking purposes.  NOTE:  The day the request is received does not count as one of the five (5) days. Weekends and holidays observed by the agency are also excluded in the calculation.  If your request has been submitted on the weekend, or on a holiday, the date received is the next business day. Records Requested: Request #2
December 8, 2022
HIGHLINE PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.

"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
Not all public documents are available in electronic format. If the document(s) requested are not available electronically, we will make them available for inspection or by paper copy in accordance with the Public Records Act, Chapter 42.56 RCW.

Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The State of Washington Public Records Act, Chapter 42.56 RCW, does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Records Center. Highline Public Schools
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx)

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 13, 2022, Reference # P000442-121322 Five-Day Letter
Dear 137279,

Highline Public Schools received a public records request from you on December 13, 2022 dated December 8, 2022. We are responding to a request that you sent to an email box in our District that is not used to receive or respond to public records requests. The email box is not monitored for new requests or requester responses. When you emailed your request, you should have received an automatic reply directing you to this portal or US Mail.  We noticed that you did not create a new request, therefore, we created one for you. Please discontinue sending requests and responses to all email boxes in the District. We have set up several ways to receive and respond to public records requests. For more information, login into our website at http://https//www.highlineschools.org/departments/records/public-records. We also received a duplicate request from you Reference # P000443-121322. Would you like to withdrawal one of the duplicate requests? If we do not hear from you through this portal or through US Mail, we will assume that you would like us to process and bill you for both requests. (http://https/www.highlineschools.org/departments/records/public-records)
All requests are processed though this portal according to our procedures. You indicated that you do not wish to correspond with us through this portal due to the need to create a login and password. We would like to inform you that we have 2 ways of communicating with requesters, though this portal and through U.S, Mail at: Highline Public Schools 15675 Ambaum Blvd. SW, Burien, WA 98166, Attn: Public Records Officer. We will prepare all correspondence through the portal according to our procedures. All correspondence that we prepare will be automatically emailed to you. If you do not wish to log into this portal to respond to us, please send all correspondence through US Mail.
This request will be expensive and time consuming to fulfill due to the large volume of records that you requested. All responsive records will be provided to you in installments, and you will be billed for each installment as they are produced. You may be required to pay 10% of the total charge for the responsive records prior to the District releasing your first installment. The District will provide an estimated cost to you only if will not delay processing this request. The District will only be able to provide the records to you to the extent that the records are in the District's possession. Previously submitted requests may contain a list of individuals. Prior to receiving the records, we will require you to complete a Commercial Purpose Declaration for all lists of individuals. Responsive documents will be produced in Adobe PDF Format and will be available to you through this portal. If you do not wish to receive the records through this portal, you may pay for the records to be loaded onto a cd.
You requested the following documents:
"December 8, 2022
This is a follow up to a previous request:
Hello,
Sorry if for some reason the same public records request was inadvertently sent twice. This is not a "bot" request. Regardless, I will resubmit the request dated today 12-8-21.
Highline Public Schools District
Washington Public Records Act Office
15675 Ambaum Blvd. SW
Burien, WA 98166
via email: publicrecordsrquest@highlineschools.org
December 8, 2022
HIGHLINE PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.

"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable."
Please review a copy of our fee schedule which is located here https://www.highlineschools.org/departments/records/public-records. We will inform you in advance if charges will apply and you will be given an opportunity to consent to the charges in advance. (https://www.highlineschools.org/departments/records/public-records)
To correspond with us, log into the Records Center, and reference your Public Records Request P000442-121322, or by US. Mail at Highline Public Schools, 15675 Ambaum Blvd. SW, Burien, WA  98166. Include your Reference Number in your correspondence. Discontinue utilizing email boxes that are not set up to receive responses from requesters, Again, we ask that you utilize either this portal or US Mail to communicate with us. We are not responsible for delayed, lost, or unanswered responses sent to email boxes throughout the District. (https://highlineschool.mycusthelp.com/WEBAPP/_rs/supporthome.aspx)
We will notify you by March 23, 2023, to provide you with an estimated cost. The estimated time frame is based on the following factors: The volume and complexity of other public records requests currently pending with the District The volume and complexity of your request
•• Third party notices will be required The fact that you requested records that may need to be redacted and redaction log created The fact that the district will be closed for an upcoming holiday
Please note that RCW 42.56.070 provides in part:
(8) This chapter shall not be construed as giving authority to any agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives to give, sell or provide access to lists of individuals requested for commercial purposes, and agencies, the office of the secretary of the senate, and the office of the chief clerk of the house of representatives shall not do so unless specifically authorized or directed by law.....
Let us know if you have any questions.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy

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RE: PUBLIC RECORDS REQUEST of December 13, 2022, Reference # P000443-121322 Five-Day Letter
Dear 137279 ,
Highline Public Schools received a public records request from you on December 13, 2022 dated December 8, 2022. We are responding to a request that you sent to an email box in our District that is not used to receive or respond to public records requests. The email box is not monitored for new requests or requester responses. When you emailed your request, you should have received an automatic reply directing you to this portal or US Mail.  We noticed that you did not create a new request, therefore, we created one for you. Please discontinue sending requests and responses to all email boxes in the District. We have set up several ways to receive and respond to public records requests. For more information, login into our website at http://https//www.highlineschools.org/departments/records/public-records (http://https/www.highlineschools.org/departments/records/public-records) . We also received a duplicate request from you Reference # P000442-121322. Would you like to withdrawal one of the duplicate requests? If we do not hear from you through this portal or through US Mail, we will assume that you would like us to process and bill you for both requests. All requests are processed though this portalaccording to our procedures. You indicated that you do not wish to correspondwith us through this portal due to the need to create a login and password. Wewould like to inform you that we have 2 ways of communicating with requesters,though this portal and through U.S, Mail at: Highline Public Schools 15675Ambaum Blvd. SW, Burien, WA 98166, Attn: Public Records Officer. We willprepare all correspondence through the portal according to our procedures. All correspondencethat we prepare will be automatically emailed to you. If you do not wish to loginto this portal to respond to us, please send all correspondence through USMail. This request will be expensive and time consuming tofulfill due to the large volume of records that you requested. All responsiverecords will be provided to you in installments, and you will be billed foreach installment as they are produced. You may be required to pay 10% of thetotal charge for the responsive records prior to the District releasing yourfirst installment. The District will provide an estimated cost to you only ifwill not delay processing this request. The District will only be able toprovide the records to you to the extent that the records are in the District'spossession. Previously submitted requests may contain a list of individuals. Priorto receiving the records, we will require you to complete a Commercial PurposeDeclaration for all lists of individuals. Responsive documents will be producedin Adobe PDF Format and will be available to you through this portal. If you donot wish to receive the records through this portal, you may pay for therecords to be loaded onto a cd. You requested the following documents: "December 8, 2022
HIGHLINE PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.

"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable." To correspond with us, log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/supporthome.aspx) , and reference your Public Records Request (Add Reference Number),  or by US. Mail at Highline Public Schools, 15675 Ambaum Blvd. SW, Burien, WA  98166. Include your Reference Number in your correspondence. Discontinue utilizing email boxes that are not set up to receive responses from requesters, Again, we ask that you utilize either this portal or US Mail to communicate with us. We are not responsible for delayed, lost, or unanswered responses sent to email boxes throughout the District. Please review a copy of our fee schedul e which is located here https://www.highlineschools.org/departments/records/public-records. We will inform you in advance if charges will apply and you will be given an opportunity to consent to the charges in advance. (https://www.highlineschools.org/departments/records/public-records) We will notify you by March 23, 2023, to provide you with an estimated cost. The estimated time frame is based on the following factors: The volume and complexity of other public records requests currently pending with the District The volume and complexity of your request Third party notices will be required The fact that you requested records that may need to be redacted and redaction log created The fact that the district will be closed for an upcoming holiday Let us know if you have any questions. Sincerely, Michelle Terry Certified Public Records Officer
Policy & Strategy

Attachments:
P000442-121322_Invoice_for_downpayment.pdf (https://highlineschool.mycusthelp.com/WEBAPP/_rs/DownloadItemFile.aspx?iid=7LjNkbB9WnY=&fid=cQUJB0JwJYYQiQ9NOYOKlfx7bsjEAW2SJHbXwHB94eI=&cid=Fsgs1D7KpCk=)

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RE: PUBLIC RECORDS REQUEST of December 13, 2022., Reference # P000442-121322. Letter Re: Cost Estimate
Requester 137279,
We are writing to provide you with a preliminary cost estimate. After reviewing the public records requests for the year 2021, we estimate that there are approximately 4460 records. The upload cost is $55.00 calculated at .05 cents for every four records and the cost for the CD 's and mailing the records in installments is $84.00. The total preliminary estimated cost to you is $139.00. The cost of the CD and mailing has been added because you indicated that you do not wish to login to this portal to receive the responsive records. An invoice is attached with payment instructions. Please pay 10% down, $13.00. The down payment is due immediately. After we receive your down payment, we will begin notifying third parties as we prepare each installment. After third parties are notified for the first installment, we will bill you and the records will be released to you.
To correspond with us, login to the Records Center, and reference your Public Records Request P000442-123122,  or by US. Mail at Highline Public Schools, 15675 Ambaum Blvd. SW, Burien, WA  98166. Include your Reference Number in your correspondence. Discontinue utilizing email boxes that are not set up to receive responses from requesters, Again, we ask that you utilize either this portal or US Mail to communicate with us. We are not responsible for delayed, lost, or unanswered responses sent to email boxes throughout the District.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=442&coid=)

Attachments:
P000443-121322_Invoice_for_downpayment.pdf (https://highlineschool.mycusthelp.com/WEBAPP/_rs/DownloadItemFile.aspx?iid=XJCOgQ/zwic=&fid=cQUJB0JwJYaHLCtey41Egz2srcd@@12yLQIV@@12q6rxhAviI=&cid=Fsgs1D7KpCk=)
P000443-121322_Invoice_for_downpayment.pdf (https://highlineschool.mycusthelp.com/WEBAPP/_rs/DownloadItemFile.aspx?iid=XJCOgQ/zwic=&fid=cQUJB0JwJYa2H0AmMTJP5Sq7lRYV/lTRrmJ5VqVFCwY=&cid=Fsgs1D7KpCk=)

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RE: PUBLIC RECORDS REQUEST of December 13, 2022., Reference # P000443-121322. Letter Re: Cost Estimate
Requester 137279,
We are writing to provide you with a preliminary cost estimate. After reviewing the public records requests for the year 2021, we estimate that there are approximately 4460 records. The upload cost is $55.00 calculated at .05 cents for every four records and the cost for the CD 's and mailing the records in installments is $84.00. The total preliminary estimated cost to you is $139.00. The cost of the CD and mailing has been added because you indicated that you do not wish to login to this portal to receive the responsive records. An invoice is attached with payment instructions. Please pay 10% down, $13.90. The down payment is due immediately. After we receive your down payment, we will begin notifying third parties as we prepare each installment. After third parties are notified for the first installment, we will bill you and the records will be released to you.
To correspond with us, login to the Records Center, and reference your Public Records Request P000443-123122,  or by US. Mail at Highline Public Schools, 15675 Ambaum Blvd. SW, Burien, WA  98166. Include your Reference Number in your correspondence. Discontinue utilizing email boxes that are not set up to receive responses from requesters, Again, we ask that you utilize either this portal or US Mail to communicate with us. We are not responsible for delayed, lost, or unanswered responses sent to email boxes throughout the District.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=443&coid=)

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 13, 2022., Reference # P000442-121322. Amended Letter Re: Cost Estimate- Amended to correct down payment amount to $13.90
Requester 137279,
We are writing to provide you with a preliminary cost estimate. After reviewing the public records requests for the year 2021, we estimate that there are approximately 4460 records. The upload cost is $55.00 calculated at .05 cents for every four records and the cost for the CD 's and mailing the records in installments is $84.00. The total preliminary estimated cost to you is $139.00. The cost of the CD and mailing has been added because you indicated that you do not wish to login to this portal to receive the responsive records. An invoice is attached with payment instructions. Please pay 10% down, $13.90. The down payment is due immediately. After we receive your down payment, we will begin notifying third parties as we prepare each installment. After third parties are notified for the first installment, we will bill you and the records will be released to you.
To correspond with us, login to the Records Center, and reference your Public Records Request P000442-123122,  or by US. Mail at Highline Public Schools, 15675 Ambaum Blvd. SW, Burien, WA  98166. Include your Reference Number in your correspondence. Discontinue utilizing email boxes that are not set up to receive responses from requesters, Again, we ask that you utilize either this portal or US Mail to communicate with us. We are not responsible for delayed, lost, or unanswered responses sent to email boxes throughout the District.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=442&coid=)

Dear 137279:
Thank you for your interest in public records of Highline Public Schools. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 3/8/2023 and given the reference number P000486-030823 for tracking purposes.  NOTE:  The day the request is received does not count as one of the five (5) days. Weekends and holidays observed by the agency are also excluded in the calculation.  If your request has been submitted on the weekend, or on a holiday, the date received is the next business day. Records Requested: See Attachment dated March 6, 2023
Not all public documents are available in electronic format. If the document(s) requested are not available electronically, we will make them available for inspection or by paper copy in accordance with the Public Records Act, Chapter 42.56 RCW.

Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The State of Washington Public Records Act, Chapter 42.56 RCW, does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Records Center. Highline Public Schools
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx)

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RE: PUBLIC RECORDS REQUEST of March 08, 2023, Reference # P000486-030823 Five-Day Letter Dear 137279,
Highline Public Schools created a new public records request from you on March 08, 2023. Your request is dated March 6, 20223.  We are responding to a request that you sent to an email box in our District that is not used to receive or respond to public records requests. The email box is not monitored for new requests or requester responses. When you emailed your request, you should have received an automatic reply directing you to this portal or US Mail. We noticed that you did not create a new request, therefore, we created one for you. Please discontinue sending requests and responses to any email boxes in the District. We have setup several ways to receive and respond to public records requests. For more information, login into our website at: http://https//www.highlineschools.org/departments/records/public-records. (http://) All requests are processed though this portal according to our procedures. You indicated that you do not wish to correspond with us through this portal due to the need to create a login and password. We would like to inform you that we have 2 ways of communicating with requesters, though this portal and through U.S, Mail at: Highline Public Schools 15675Ambaumhat we prepare will be automatically emailed to you. If you do not wish to login to this portal to respond to us, please send all correspondence through US Mail. All responsive records will be provided to you in installments, and you will be billed for each installment as they are produced. You may be required to pay 10% of the total charge for the responsive records prior to the District releasing your first installment. The District will provide an estimated cost to you only if will not delay processing this request. The District will only be able to provide the records to you to the extent that the records are in the District's possession. Responsive documents will be produced in Adobe PDF Format and will be available to you through this portal. If you do not wish to receive the records through this portal, you may pay for the records to be loaded onto a cd. You requested the following documents: Please send me a copy of or provide a link to the HIGHLINE SCHOOL DISTRICT PUBLIC POLICY declaring the reason your agency does not calculate actual costs of producing electronic public records in accordance with the legally required statement of factors and manner used to determine the actual costs - RCW 42.56.070. As you know, any statement of costs and/or any fee schedule adopted by your agency must of course be publicly published. RCW 42.56.120 (2)(a).
Further, a statement of costs may be adopted by your agency only after providing notice and public hearing RCW 42.56.070 (7). Of course, your agency may not be required to calculate the actual costs it charges for providing public records if it has published rules or regulations declaring the reasons for doing so would be unduly burdensome. RCW 42.56.120 (2)(b).
Please provide a copy of the HIGHLINE SCHOOL DISTRICT PUBLIC POLICY documents establishing actual costs or in the alternative, the public policy documents declaring that the reason for not calculating actual costs is because it would be unduly burdensome for your agency. I also need a copy of your publicly posted alternative fee schedule previously established as public policy by your agency.
Note I am requesting HIGHLINE SCHOOL DISTRICT PUBLIC POLICY records establishing fees. I do note that a fee schedule is posted on your website, however this website fee schedule is not adopted public policy.
Please provide HIGHLINE SCHOOL DISTRICT ADOPTED PUBLIC POLICY regarding public records fees and the reason these fees are not based on actual costs. Answer: Here is a link to the Approval of new fee schedule for public records. Here is the link to the approved fees: https://resources.finalsite.net/images/v1525366339/highlineschoolsorg/i2kdn1eqwprfrssjc2mz/NewPublicRecordsFee.pdf. (http://)
The minutes from the meeting to approve the fees can be found here: chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://resources.finalsite.net/images/v1678225091/highlineschoolsorg/qwfu1k3qjvzolftxer1f/07262017BoardMeetingMinutes.pdf. (http://)
Both documents were previously located on the Board Agenda Archives page but have been archived due to space. Here is the link to the Board Agenda Archives page: https://www.highlineschools.org/about/school-board/agenda-archives. (http://)
For your convenience, we added the link to the approval document to the District Public Records website. The link can be found below.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------- To correspond with us, log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/supporthome.aspx) , and reference your Public Records Request P000 487-030823, or by US. Mail at Highline Public Schools, 15675 Ambaum Blvd. SW, Burien, WA  98166. Include your Reference Number in your correspondence. Discontinue utilizing email boxes that are not set up to receive responses from requesters, Again, we ask that you utilize either this portal or US Mail to communicate with us. We are not responsible for delayed, lost, or unanswered responses sent to email boxes throughout the District. Please review a copy of our fee schedul e which is located here https://www.highlineschools.org/departments/records/public-records. We will inform you in advance if charges will apply and you will be given an opportunity to consent to the charges in advance. (https://www.highlineschools.org/departments/records/public-records) We will notify you by  April 11, 2023, to provide you with an installment. The estimated time frame is based on the following factors: The volume and complexity of other public records requests currently pending with the District Let us know if you have any questions. Send all correspondence through this portal or US Mail only.
Sincerely, Michelle Terry Certified Public Records Officer
Policy & Strategy

To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=486&coid=)

Please utilize GovQA or US Mail to correspond with us. Thank you

Michelle Terry
Certified Public Records Officer
Highline Public Schools
Phone 206.631.3170

[Description: Description: cid:image001.png@01CC4B87.40EC2DF0]

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RE: PUBLIC RECORDS REQUEST of March 08, 2023., Reference # P000486-030823,  Amended Five-Day Letter (Amended to mention the link to the minutes is located on our public records webpage and to correct reference number )

Dear 137279,

Highline Public Schools created a new public records request from you on March 08, 2023. Your request is dated March 6, 20223.  We are responding to a request that you sent to an email box in our District that is not used to receive or respond to public records requests. The email box is not monitored for new requests or requester responses. When you emailed your request, you should have received an automatic reply directing you to this portal or US Mail. We noticed that you did not create a new request, therefore, we created one for you. Please discontinue sending requests and responses to any email boxes in the District. We have setup several ways to receive and respond to public records requests. For more information, login into our website at:  http://https//www.highlineschools.org/departments/records/public-records.
All requests are processed though this portal according to our procedures. You indicated that you do not wish to correspond with us through this portal due to the need to create a login and password. We would like to inform you that we have 2 ways of communicating with requesters, though this portal and through U.S, Mail at: Highline Public Schools 15675Ambaumhat we prepare will be automatically emailed to you. If you do not wish to login to this portal to respond to us, please send all correspondence through US Mail.

All responsive records will be provided to you in installments, and you will be billed for each installment as they are produced. You may be required to pay 10% of the total charge for the responsive records prior to the District releasing your first installment. The District will provide an estimated cost to you only if will not delay processing this request. The District will only be able to provide the records to you to the extent that the records are in the District's possession. Responsive documents will be produced in Adobe PDF Format and will be available to you through this portal. If you do not wish to receive the records through this portal, you may pay for the records to be loaded onto a cd.

You requested the following documents:
Please send me a copy of or provide a link to the HIGHLINE SCHOOL DISTRICT PUBLIC POLICY declaring the reason your agency does not calculate actual costs of producing electronic public records in accordance with the legally required statement of factors and manner used to determine the actual costs - RCW 42.56.070. As you know, any statement of costs and/or any fee schedule adopted by your agency must of course be publicly published. RCW 42.56.120 (2)(a).
Further, a statement of costs may be adopted by your agency only after providing notice and public hearing RCW 42.56.070 (7). Of course, your agency may not be required to calculate the actual costs it charges for providing public records if it has published rules or regulations declaring the reasons for doing so would be unduly burdensome. RCW 42.56.120 (2)(b).
Please provide a copy of the HIGHLINE SCHOOL DISTRICT PUBLIC POLICY documents establishing actual costs or in the alternative, the public policy documents declaring that the reason for not calculating actual costs is because it would be unduly burdensome for your agency. I also need a copy of your publicly posted alternative fee schedule previously established as public policy by your agency.
Note I am requesting HIGHLINE SCHOOL DISTRICT PUBLIC POLICY records establishing fees. I do note that a fee schedule is posted on your website, however this website fee schedule is not adopted public policy.
Please provide HIGHLINE SCHOOL DISTRICT ADOPTED PUBLIC POLICY regarding public records fees and the reason these fees are not based on actual costs.
Answer: Here is a link to the Approval of new fee schedule for public records. Here is the link to the approved fees: https://resources.finalsite.net/images/v1525366339/highlineschoolsorg/i2kdn1eqwprfrssjc2mz/NewPublicRecordsFee.pdf.
The minutes from the meeting to approve the fees can be found here: chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://resources.finalsite.net/images/v1678225091/highlineschoolsorg/qwfu1k3qjvzolftxer1f/07262017BoardMeetingMinutes.pdf.
Both documents were previously located on the Board Agenda Archives page but have been archived due to space. Here is the link to the Board Agenda Archives page: https://www.highlineschools.org/about/school-board/agenda-archives.
For your convenience, we added the link to the approval document and minutes to the District Public Records website. The link can be found below.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To correspond with us, log into the Records Center, and reference your Public Records Request , or by US. Mail at Highline Public Schools, 15675 Ambaum Blvd. SW, Burien, WA  98166. Include your Reference Number in your correspondence. Discontinue utilizing email boxes that are not set up to receive responses from requesters, Again, we ask that you utilize either this portal or US Mail to communicate with us. We are not responsible for delayed, lost, or unanswered responses sent to email boxes throughout the District. P000486-030823
Please review a copy of our fee schedule which is located here https://www.highlineschools.org/departments/records/public-records. We will inform you in advance if charges will apply and you will be given an opportunity to consent to the charges in advance. (http://)
We will notify you by  April 11, 2023, to provide you with an installment. The estimated time frame is based on the following factors:
• The volume and complexity of other public records requests currently pending with the District
Let us know if you have any questions. Send all correspondence through this portal or US Mail only.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy

To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=486&coid=)

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RE: PUBLIC RECORDS REQUEST of March 08, 2023., Reference # P000486-030823. Letter Dear 137061,
Discontinue sending responses to email boxes. We correspond with requesters via GovQA. Review our latest letter to you to answer your question about where minutes can be located. See our website for board action report and minutes: https://www.highlineschools.org/departments/records/public-records (https://www.highlineschools.org/departments/records/public-records) .
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=486&coid=)

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RE: PUBLIC RECORDS REQUEST of March 08, 2023, Reference # P000486-030823, Closing Letter

Dear 137279,

Highline Public Schools completed and closed your Public Records Request P000486-030823. We previously provided you with website links where you can find the responsive records. There are no other records to provide to you.
The following is what you requested:
March 6, 2023
This is a follow up to request number P000442-121322:
03-06-23
via email to Highline Public Schools District Public Records Officer Michelle Terry <michelle.terry@highlineschools.org>
Hello Ms. Terry,
Thank you for your preliminary cost estimate.
I have some concerns regarding how you have calculated costs and fees in this public records request.
Your preliminary cost estimate of $139.00 are not "actual costs" per statute RCW 42.56.070. Explain in detail with full legal justification your calculation of $139.00 for fees for this public
records request.
I cannot find any reference to a fee schedule for electronic public records anywhere in your HIGHLINE SCHOOL DISTRICT PUBLIC POLICY
https://www.highlineschools.org/about/board-policies/series-4000. I also cannot find any HIGHLINE SCHOOL DISTRICT PUBLIC POLICY statement declaring the reason your agency
does not calculate actual costs.
Please send me a copy of or provide a link to the HIGHLINE SCHOOL DISTRICT PUBLIC POLICY declaring the reason your agency does not calculate actual costs of producing
electronic public records in accordance with the legally required statement of factors and manner used to determine the actual costs - RCW 42.56.070. As you know, any statement of costs
and/or any fee schedule adopted by your agency must of course be publicly published. RCW 42.56.120 (2)(a).
Further, a statement of costs may be adopted by your agency only after providing notice and public hearing RCW 42.56.070 (7). Of course, your agency may not be required to calculate the
actual costs it charges for providing public records if it has published rules or regulations declaring the reasons for doing so would be unduly burdensome. RCW 42.56.120 (2)(b).
Please provide a copy of the HIGHLINE SCHOOL DISTRICT PUBLIC POLICY documents establishing actual costs or in the alternative, the public policy documents declaring that the
reason for not calculating actual costs is because it would be unduly burdensome for your agency. I also need a copy of your publicly posted alternative fee schedule previously established as
public policy by your agency.
Note I am requesting HIGHLINE SCHOOL DISTRICT PUBLIC POLICY records establishing fees. I do note that a fee schedule is posted on your website, however this website fee schedule
is not adopted public policy.
Please provide HIGHLINE SCHOOL DISTRICT ADOPTED PUBLIC POLICY regarding public records fees and the reason these fees are not based on actual costs.
If your agency has no HIGHLINE SCHOOL DISTRICT ADOPTED PUBLIC POLICY regarding fees and actual costs for public records, I would suggest you waive all fees in this public
records request.
Thank you.
Note: your agency is required to communicate via email. As the HIGHLINE SCHOOL DISTRICT PUBLIC RECORDS OFFICER, your agency email address is
michelle.terry@highlineschools.org. I have been communicating with you via this email address.
View request history, see one related attachment, upload responsive documents, and report problems here:
https://www.muckrock.com/
schools-district-29082%252Fhighline-public-schools-district-2021-request-for-a-complete-electronic-copy-of-all-public-records-requests-received-by-the-district-including-thedistrict-
responses-for-the-year-2021-
137279%252F%253Femail%253Dmichelle.terry%252540highlineschools.org&url_auth_token=AAEh8PlgY5XbjNfC97GhukhAOHg%3A1pZLC8%3A3zhwUpE5JpTkqNXEgbFtEvXId8Bh-
SG624EUMLF7_oc
If prompted for a passcode, please enter:
••••••••
Attachments:
• PUBLIC_POLICY_4040_ACCESS_TO_DISTRICT_RECORDS_3-6-2023.png
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 137279
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests.
Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
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On March 6, 2023:
Subject: [Records Center] Public Records Request :: P000442-121322
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RE: PUBLIC RECORDS REQUEST of December 13, 2022., Reference # P000442-121322. Amended Letter Re: Cost Estimate- Amended to correct down payment amount to $13.90
Requester 137279,
We are writing to provide you with a preliminary cost estimate. After reviewing the public records requests for the year 2021, we estimate that there are approximately 4460 records. The
upload cost is $55.00 calculated at .05 cents for every four records and the cost for the CD 's and mailing the records in installments is $84.00. The total preliminary estimated cost to you is
$139.00. The cost of the CD and mailing has been added because you indicated that you do not wish to login to this portal to receive the responsive records. An invoice is attached with
payment instructions. Please pay 10% down, $13.90. The down payment is due immediately. After we receive your down payment, we will begin notifying third parties as we prepare each
installment. After third parties are notified for the first installment, we will bill you and the records will be released to you.
Review this letter  within thirty (30) days. Pursuant to RCW 42.56.120, “If an agency makes a request available on a partial or installment basis, the agency may charge for each part of the request as it is provided.  If an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.”
Please note that RCW 42.56.070 provides in part:
(8) This chapter shall not be construed as giving authority to any agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives to give, sell or provide access to lists of individuals requested for commercial purposes, and agencies, the office of the secretary of the senate, and the office of the chief clerk of the house of representatives shall not do so unless specifically authorized or directed by law.....
Let us know if you have any questions.
Sincerely,
Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=486&coid=)

Attachments:
BAR_P000486.pdf (https://highlineschool.mycusthelp.com/WEBAPP/_rs/DownloadItemFile.aspx?iid=h2DRWg7D45c=&fid=fMQ69PJ1V2EkMnwhZxixd3PG5x8S0ZxSdBF31TBkCls=&cid=Fsgs1D7KpCk=)
P000486_Minutes.pdf (https://highlineschool.mycusthelp.com/WEBAPP/_rs/DownloadItemFile.aspx?iid=h2DRWg7D45c=&fid=fMQ69PJ1V2EkMnwhZxixd3PG5x8S0ZxSym@@12Q85yBLgk=&cid=Fsgs1D7KpCk=)

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RE: PUBLIC RECORDS REQUEST of March 08, 2023., Reference # P000486-030823. Letter - Request Closed March 22, 2023
Dear 137279,
Discontinue sending responses to email boxes throughout the District. We correspond with requesters via GovQA or US Mail. Since you have indicated that you are unable to open the link to the Board Action Report and Minutes located on our website, as a courtesy, we are providing PDF documents to you. The Records Department is run by the Public Records Officer. Supervisor for this department is Holly Ferguson, Chief Policy and Strategy Officer. You may call 206-631-3000 to be transferred to Ms. Ferguson.
Let us know you have any questions.
Sincerely,
Public Records Officer
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=486&coid=)

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RE: PUBLIC RECORDS REQUEST of December 13, 2022, Reference # P000442-121322, Closing Letter

Dear 137279,
The District sent an email to you on March 6, 2023, asking you to consent to the estimated fees and pay a 10% down payment. An invoice was sent to you with payment instructions. To date we have not received consent and your down payment. Your Public Records Request P000442-121322 is now closed.
Sincerely,

Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=442&coid=)

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RE: PUBLIC RECORDS REQUEST of December 13, 2022, Reference # P000443-121322, Closing Letter

Dear 137279, The District sent an email to you on March 6, 2023, asking you to consent to the estimated fees and pay a 10% down payment. An invoice was sent to you with payment instructions. To date we have not received consent and your down payment. Your Public Records Request P000443-121322 is now closed.
Sincerely,

Michelle Terry
Certified Public Records Officer
Policy & Strategy
To monitor the progress or update this request please log into the Records Center (https://highlineschool.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=443&coid=)

The request has been rejected by the agency.

The request has been rejected by the agency.