Inventory of hardware and software
| Tracking # |
PDR_181 |
| Submitted | April 14, 2024 |
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Communications
From: Rose Terse
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
A list of all active hardware and software procured by the City. I am looking only for software and device models/names/versions, not individual device owners or serial numbers. I would prefer the list be provided in a CSV or Excel format if possible.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
From: City Of Burien
Hello,
Thank you for your public records request with the City of Burien for “To Whom It May Concern: Pursuant to the Washington Public Records Act, I hereby request the following records: A list of all active hardware and software procured by the City. I am looking only for software and device models/names/versions, not individual device owners or serial numbers. I would prefer the list be provided in a CSV or Excel format if possible. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires. Sincerely, Rose Terse Upload documents directly: https://www.muckrock.com/
Your request has been assigned Public Records Request Number PDR_181 Terse
We are in the process of gathering, identifying, and reviewing records responsive to your request, and the records request is currently being processed by the Administrative Services department. It will take approximately 8-10 weeks to fulfill this request. Please know that this is only an estimate. Records can become available sooner or later than the estimated time given.
If you have any questions or concerns please feel free to contact me. I will be in contact with you shortly.
Thank you!
Megan Brehm
Records Coordinator
City of Burien
(206) 988-3708 Office
(206) 707-4894 City Cell
MeganB@burienwa.gov<mailto:MeganB@burienwa.gov>
Burienwa.gov
NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.
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~WRD0746
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on April 15, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #PDR_181.
Thanks for your help, and let me know if further clarification is needed.
From: City Of Burien
Hi there,
We are still working on this request. I will follow up as soon as records become available.
Thank you,
Megan Brehm
Deputy City Clerk
City of Burien
(206) 988-3708 Office
(206) 707-4894 City Cell
MeganB@burienwa.gov<mailto:MeganB@burienwa.gov>
Burienwa.gov
NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.
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~WRD0004
From: City Of Burien
Hello,
The requested document(s) have been uploaded to a file sharing app. Once you click on the link below, you can download the record(s). You may need to install Adobe Acrobat Reader (a free PDF reader) to view and download the record(s). If you have any trouble with these instructions or have issues accessing the link, please let me know by 5/20/2024.
The link will be available until 6/6/2024.
https://burienwa.box.com/s/ixx9eu0ifh61ekmdjwbn8rm7fv2739a5
This completes your request.
Thank you!
Megan Brehm
Records Coordinator
City of Burien
(206) 988-3708 Office
(206) 707-4894 City Cell
MeganB@burienwa.gov<mailto:MeganB@burienwa.gov>
Burienwa.gov
NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.
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image001
From: Rose Terse
Hello Megan,
Following the link you provided is showing that only a redaction log has been provided. If this is the case, I assume that you mean to claim that all responsive records are considered exempt by the City under RCW 42.56.240(4), which covers security information such as passwords, access codes, security plans, etc.
Are you claiming that even the knowledge of the city's usage of basic software, such as Microsoft Word or Outlook, would risk the security of the city? Because that could only mean to me that the City has set up a very insecure, perhaps negligent, security environment. In fact, other MuckRock requesters have been provided similar records from the City of Seattle (see https://www.muckrock.com/foi/seattle-69/seattle-police-itd-authorized-software-department-of-information-technology-101093/).
May I remind you that the Washington Public Records Act RCW 42.56.030 is to be "liberally construed and its exemptions narrowly construed". I respectfully ask that I be provided with the full breadth of the requested information and will be considering my options for asserting my rights under the PRA.
Thank you,
Rose
From: City Of Burien
Hi Rose,
Records responsive to PDR_181 Terse were reviewed and I have provided the responsive record and updated the exemption log with the correct citation. You may view and download the records here:
https://burienwa.box.com/s/ypjt8ozzloe3lzj99z5ecx282154z48f
The link will be available until 6/16/2024. Please let me know if you have any issues with accessing the records or link.
The City of Burien has completed its search for records responsive to public records request PDR_181 Terse and has provided you with all responsive records and an exemption log for any records that have been redacted or withheld. Your records request is considered fulfilled and is now closed. This is the City of Burien’s final response to your request.
This completes your request.
Thank you,
Megan Brehm
Deputy City Clerk
City of Burien
(206) 988-3578 Office
(206) 707-4894 City Cell
MeganB@burienwa.gov<mailto:MeganB@burienwa.gov>
Burienwa.gov
NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.
From: Rose Terse
Hello Megan,
I see that the hardware inventory list has again been withheld in its entirety in your latest response. Again, I must reiterate from my last message that the security of City hardware cannot possibly depend on withholding the names of hardware such as computer monitors etc in the City's inventory. According to guidelines written by the National Institute of Standards and Technology (NIST), "[s]ystem security should not depend on the secrecy of the implementation or its components." (https://nvlpubs.nist.gov/nistpubs/Legacy/SP/nistspecialpublication800-123.pdf) On the other hand, there is a significant public interest to know what hardware the City has acquired with taxpayer money and how it is being operated.
If there is a particular device where even knowing of its existence would threaten City security, that device should be individually redacted rather than withholding the full file. I do not consider this response to be adequate and again ask that you provide the full breadth of the requested records.
Thank you,
Rose
From: Rose Terse
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on April 15, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #PDR_181.
Thanks for your help, and let me know if further clarification is needed.
From: City Of Burien
Hello,
The final responsive record has been uploaded to a file sharing app. Once you click on the link below, you can download the record(s). You may need to install Adobe Acrobat Reader (a free PDF reader) to view and download the record(s). If you have any trouble with these instructions or have issues accessing the link, please let me know as soon as possible.
The link will be available until 7/1/2024.
https://burienwa.box.com/s/l2kfvblb8iy8bvrzmndmma2g3vrpve1p
The City of Burien has completed its search for records responsive to public records request PDR_181 Terse and has provided you with all responsive records and an exemption log for any records that have been redacted or withheld. PDR_181 Terse is considered fulfilled and is now closed on 5/31/2024. This is the City of Burien’s final response to your request.
You have the right to seek review within one year from the date of request closure. For additional information, please see RCW 42.56.520 and RCW 42.56.550.
Please use our online public records request submission form here for any new requests:
https://www.burienwa.gov/city_hall/laws_regulations/public_record_request/public_records_request_form
This completes your request.
Thank you!
Megan Brehm
Deputy City Clerk
City of Burien
(206) 988-3578 Office
(206) 707-4894 City Cell
MeganB@burienwa.gov<mailto:MeganB@burienwa.gov>
Burienwa.gov
NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.
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~WRD0004
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