NextRequest
| Tracking # |
19-539 |
| Submitted | Aug. 2, 2019 |
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Communications
From: ED Smither
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Please provide all emails and documentation regarding the vendor NextRequest. Please include any contracts or other purchasing documentation.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
ED Smither
From:
City of Santa Rosa
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Hi there
Your first City of Santa Rosa record request (request number #19-539) has been submitted.
It is currently unpublished and is not available for the general public to view.
This will acknowledge that the City of Santa Rosa received your Public Records Act request. The City will respond within ten (10) days of receipt of this request as prescribed by the California Public Records Act (Government Code sections 6250 et seq.). Requests received after close of business are considered received the following business day. Use Google Chrome to access the records request portal.
As the requester, you can always see the status of your
request by signing into the City of Santa Rosa Public Records
portal here.
If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #19-539.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Santa Rosa.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From:
City of Santa Rosa
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Hi there
A message was sent to you regarding record request #19-539:
Under the California Public Records Act (Government Code Section 6250, et seq.), persons who seek public records must present a reasonably focused and specific request so that the public agency will have an opportunity to promptly identify and locate such records and determine whether any exemption to disclosure applies. (Fredericks v. Superior Court (2015) 233 Cal.App.4th 209, 217.) Your request is not sufficiently specific and fails to set forth identifiable categories of records that can be searched by the City. Please contact us so that we can assist you in making a focused and effective request for the records you are seeking, specifically for the portion of your request stating, "provide all emails and documentation regarding the vendor NextRequest." Please call 707-543-3015 so we can help you to clarify your request. We look forward to hearing from you.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Santa Rosa.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: ED Smither
This request is incredibly specific already - Please provide all emails and documentation regarding the vendor NextRequest. Please include any contracts or other purchasing documentation.
From: Office Of The City Clerk - Santa Rosa
City of Santa Rosa
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Hi there
A message was sent to you regarding record request #19-539:
In accordance with the Public Records Act, pursuant to Government Code Section 6253(c), the City will require an additional fourteen (14) days to
1) consult with another agency having a substantial interest in the request or in the subject matter of the request, and to search for, collect
2) examine a voluminous amount of records.
You will be notified on or before August 26, 2019 whether we have disclosable records responsive to your request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Santa Rosa.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: Office Of The City Clerk - Santa Rosa
City of Santa Rosa
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Hi there
Documents have been released for record request #19-539 along with the following message:
Attached please find a portion of records that are responsive to your Public Records Act request. Please note that we are still in the process of reviewing other potentially responsive records. Assuming other responsive records exist, we will provide them to you as soon they are available, provided that the additional records are not exempt from disclosure under the Public Records Act.
* SOS.pdf
* Terms of Service and Privacy Policy from website 2018-09-24.pdf
* WC in exp 2019-04-21.pdf
* WC ins exp 2020-04-21.pdf
* CGL exp 2019-11-24.pdf
* City of Santa Rosa.pdf
* CMO cover memo.pdf
* Fully executed Agreement.pdf
* Next Request Intent.pdf
Document links are valid for one month.
After September 27, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Santa Rosa.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: ED Smither
It is unclear what email this is under so that I can login to get to the documents. I do not see this request number on the public list.
From: Office Of The City Clerk - Santa Rosa
Hello –
The only email address I have for this request was provided by you in your initial request:
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Please be aware that the NextRequest servers have been experiencing significant delays today due to an upgrade in progress.
We are still in the process of reviewing potentially responsive documents for your request and will upload responsive documents in batches as they are identified.
Thank you!
Gretchen
Gretchen Emmert | Records Management Technician
City Manager’s Office |100 Santa Rosa Avenue, Room 10 | Santa Rosa, CA 95404
Tel. (707) 543-3018 | Fax (707) 543-3030 | gemmert@srcity.org
[logo for email signatures]
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From: Office Of The City Clerk - Santa Rosa
City of Santa Rosa
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Hi there
Documents have been released for record request #19-539 along with the following message:
Re: Additional Response to Your Public Records Request
This message further responds to your Public Records Act request for “…all emails and documentation regarding the vendor NextRequest. Please include any contracts or other purchasing documentation.”
We previously provided you with copies of a portion of the records which appear to be responsive to your request and advised you that we were still in the process of reviewing other potentially responsive records.
We have now completed our review of potentially responsive records. Attached please find an additional portion of records that appear to be responsive to your Public Records Act request.
With regard to the attached documents, please note a portion of these documents is exempt from disclosure under the following Government Code section(s): Deliberative Process -Government Code Section 6255; Preliminary Draft - Government Code Section 6254(a); Taxpayer Information - Government Code Section 6254(i); Trade Secret Privilege - Government Code Section 6254(k) Evidence Code Section 1060. I am responsible for this determination concerning your records request in my capacity as Records Management Technician, in consultation with Assistant City Attorney Suzanne Rawlings.
With regard to your request of “all emails and documentation regarding the vendor NextRequest”, a preliminary search of email records reveals in excess of 60,000 emails which may be potentially responsive to your request. Under the California Public Records Act (Government Code Section 6250, et seq.), persons who seek public records must present a reasonably focused and specific request so that the public agency will have an opportunity to promptly identify and locate such records and determine whether any exemption to disclosure applies (Fredericks v. Superior Court (2015) 233 Cal.App.4th 209, 217.). As stated in our earlier response to you, we would be happy to assist you in making a focused and effective request for the emails you may be seeking so that we may provide copies of the non-exempt potentially responsive emails to you and/or arrange for you to review them.
Enc. Release #2
* RFP Scope of Services.pdf
* Final Doc with scorecards.pdf
* 2018-06-01_NextRequest_Santa_Rosa_RFP - proprietary redaction.pdf
* NextRequest W-9 2018 - redacted tax id_Redacted 1.pdf
Document links are valid for one month.
After September 28, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Santa Rosa.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: Office Of The City Clerk - Santa Rosa
City of Santa Rosa
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Hi there
Record request #19-539 has been closed and published. The closure reason supplied was:
The records you have requested and which were determined to be disclosable exist in electronic format and we have provided those responsive non-exempt records to you. We have closed this request after we were unable to contact you to assist you in making a focused and effective request for the communications portion of your request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Santa Rosa.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>