FOIA - Shared Mailboxes (email) (Charlottesville Police Department)

Tom Nash filed this request on behalf of J Ader with the Charlottesville Police Department of Charlottesville, VA.

It is a clone of this request.

Tracking #

R000022-111422
Multi Request FOIA - Shared Mailboxes (email)
Submitted Nov. 9, 2022
Status
Completed

Communications

From: J Ader

Subject: Virginia Freedom of Information Act Request: FOIA - Shared Mailboxes (email) (Charlottesville Police Department)

Email

To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Tom Nash, a citizen of Virginia, in coordination with J Ader.

From: Charlottesville Police Department

Subject: RE: Virginia Freedom of Information Act Request: FOIA - Shared Mailboxes (email) (Charlottesville Police Department)

Email

We have moved to an online software program to manage the city’s FOIA requests. You should have received an email from Charlottesville FOIA & Public Records Center regarding you inquiry R000022-111422. The city observed the Holiday of Veterans Day on 11/11 and was closed unexpectedly on 11/14, therefore the response time will be in 5 business days – November 18, 2022.

Thank you.

Teresa Pollak
FOIA Officer
City of Charlottesville
605 E. Main St.
Charlottesville, VA 22902
434-970-3104
foia@charlottesville.gov<mailto:foia@charlottesville.gov>
www.charlottesville.gov/foia<http://www.charlottesville.gov/foia>

From:

Subject: Public Records Request :: R000022-111422

Email

--- Please respond above this line ---
RE: Public Records Request of November 14, 2022, Reference # R000022-111422 Dear Tom Nash, The City of Charlottesville received a public records request from you on November 14, 2022. Your request mentioned: To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Date Created
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. The City of Charlottesville has reviewed its files and has located records responsive to your request. Please log in to the FOIA & Public Records Center at the following link to retrieve the responsive records. Public Records Request - R000022-111422 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hdv-2FnUSFetFzUScJiQpU2PrJaDKbiUYq-2FlGrUrGBPttyPPBcVdIsRzwy9OwPOf78H-2FaQBhDDpSL6ff4K1AyG0jo9OYdOIrFhLyUd1xQ7WfV79kzvpqkcWOKxjwf-2BbtypTg-3D-3DKsBp_-2BYMvWRiK0Jqg5YDbnvEu2OBifnjY0LTfeRCJcnMHIKrgvsYbgsbdSX-2FQCcfUSj29T4zzx58kGvlGUtXYI5KhNQy-2FjVpqmcr-2FHJl9bulPnjRARJYIAyD90gR4prBB3zYVUe6FXuv5ol58-2FSAZDX5yLTw-2BSfUjjAQzNwAzN-2Bc8xwkplX9lDDMCPJhWGkrh58IWOn-2FkYdRYo41kIomibRO4E-2FPeHoVmwc0VGfrvdzM0vjhv106yMd7klTX-2FuMMRM-2Fbk5BnjVEU5YDs-2FdImFEC1POFnrg6eXIPT-2B2J9V6L5A2oigcVG-2Bn4uf3b0j66ayLao80H8w2DoZGpxRxvTNf0LPMywmmE6-2BKpXeIc-2Fvh8pHNsA2k80pW4UORA6gPFkMSzBj3u2lb1RtAOigKv-2FaDaP0MA-3D-3D) For questions or additional information, please reply to this email. Sincerely, Teresa Pollak
City Manager's Office
To monitor the progress or update this request please log into the FOIA & Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hdv-2FnUSFetFzUScJiQpU2PrJaDKbiUYq-2FlGrUrGBPttyPPBcVdIsRzwy9OwPOf78H-2FaQBhDDpSL6ff4K1AyG0jo9OYdOIrFhLyUd1xQ7WfV79kzvpqkcWOKxjwf-2BbtypTg-3D-3D6Jk1_-2BYMvWRiK0Jqg5YDbnvEu2OBifnjY0LTfeRCJcnMHIKrgvsYbgsbdSX-2FQCcfUSj29T4zzx58kGvlGUtXYI5KhNQy-2FjVpqmcr-2FHJl9bulPnjRARJYIAyD90gR4prBB3zYVUe6FXuv5ol58-2FSAZDX5yLTw-2BSfUjjAQzNwAzN-2Bc8xwkplX9lDDMCPJhWGkrh58IWOn-2FkYdRYo41kIomibRO4E-2FPeHoVmwc0VGfrvdzM0vjhv106yMd7klTX-2FuMMRM-2Fbk4f5KQTM-2Bue0Jw2JUlS-2By5CWtQkqdmCIfQL8rwL8S7vxUExqcbNKEWs6aLkjlavtM47X-2Fey7TaKdq8AvbMhf4k6LnV8FMdeVr-2FP0HIwPZgXXbG3x60d1VWJxBEXoxi7oroAIsetZD-2BrFKY3kIAur5CA-3D-3D)

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