Email Metadata (Cherry Hills Village Police Department)

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following records:

For all emails sent to/from any Colorado owned email address in 2020,2021,2022, please provide the following information:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Email directories for/related to FOI requests

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Samuel Newton

Is the request form required?

The email meta data does exist.

Thank you for your previous responses regarding my Colorado Open Records Act (CORA) request. I appreciate your assistance and attention to this matter.

To ensure that we are in full compliance with the legal requirements of CORA, I respectfully request that you provide the specific statute or legal citation that mandates the use of a formal request form for submitting a CORA request. My understanding is that a written request should suffice under CORA, and I would like to verify if there is any statutory basis for the necessity of a specific form.

Your prompt response with this information would be greatly appreciated, as it will enable me to proceed accordingly with my request.

Thank you for your cooperation.

Hi there! I'm looking for some basic information about emails. Think of an email like a letter in the mail. The information I need is kind of like the details you see on the envelope, such as who sent it, who it was sent to, and when it was sent.

Specifically, I need:
1. Who sent the email (From Address)
2. Who received the email (To Address)
3. Any hidden recipients (BCC Addresses)
4. Any additional recipients (CC Addresses)
5. The exact time it was sent or received (Time)
6. The exact date it was sent or received (Date)

The IT department can help you find this information because they manage the email system and can easily pull out these details from the emails. It’s like looking at the address and postmark on an envelope, but for emails instead.

I'd like to ammend my request with the following:

Pursuant to the Colorado Open Records Act (CORA), I am requesting access to and a copy of the logs of all CORA requests submitted to your agency over the past 180 days. This request includes, but is not limited to, the dates of requests, the nature of the requests, the responses provided, and any associated correspondence.

Please provide the requested records in an electronic format if possible. If there are any fees for searching, reviewing, or copying the records, please inform me before processing my request. Additionally, if you need any further information or clarification to locate these records, please let me know at your earliest convenience.

Thank you for your assistance and prompt attention to this matter.

Thank you for your response to my request dated July 23, 2024, which I received on July 29, 2024.

I understand that a formal log of records requests may not be maintained. Therefore, I am requesting any documentation or records that pertain to individual requests for open records, CORA, CJRA, and FOI received by your office within the past 180 days.

If specific documentation for individual requests is also unavailable, I kindly ask for any available information or records that detail such requests and responses, including but not limited to, emails, correspondence, or internal records.

Please confirm receipt of this email and provide an estimated time frame for fulfilling this request. Should there be any questions or further clarifications needed, feel free to contact me.

Thank you for your assistance in this matter.

I am writing to request metadata for all emails received by your office in the past 180 days. Specifically, I am seeking the following information for each email:

1. Sender's email address (From Address)
2. Recipient's email address (To Address)
3. Any hidden recipients (BCC Addresses)
4. Any additional recipients (CC Addresses)
5. The exact time the email was sent or received (Time)
6. The exact date the email was sent or received (Date)

This information is crucial for my records and should be readily available through your IT department, as they manage the email system and can extract these details.

Please confirm receipt of this request and provide an estimated time frame for fulfillment. Should you require any further clarification, do not hesitate to contact me.

Thank you for your response regarding my records request sent on July 19, 2024. I appreciate your attention to detail.

To clarify, the absence of the language "For all emails sent to/from any Colorado owned email address in 2020, 2021, 2022" in my recent request was not intentional. This is an amended request intended to facilitate locating the records pertaining to my original request.