Facial recognition audit logs/usage statistics (Colorado Information Analysis Center) • MuckRock

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Communications

From: Todd Feathers

06/11/2020

Subject: Colorado Open Records Act Request: Facial recognition audit logs/usage statistics (Colorado Information Analysis Center)

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following records:

1) Copies of all user guides, handbooks, technical manuals, and training material (including videos) in your agency's possession regarding facial recognition system(s). These systems are commonly provided by vendors including, but not limited to, NEC, Dataworks Plus, Clearview AI, Cognitec, and others. The entirety of this request should be construed to include facial recognition systems provided by commercial vendors or developed internally.

3) All reports detailing aggregated usage/transaction statistics for the department's facial recognition system from May 1, 2020 until the date this request is processed. Commercial facial recognition systems include the ability to easily view these daily, weekly, or monthly aggregate reports, which often detail the number of queries per day, number of daily users, number of photographs/facial templates uploaded to the database, etc. If the department's facial recognition system provides options for the time period covered in the aggregate usage or transaction statistics, I ask that you provide daily reports (rather than hourly, weekly, monthly, etc.)

4) Any documents (this includes screenshots of program dashboards) detailing the number of photographs or facial templates included in the database linked to the department's facial recognition system as of the date this request is processed.

I ask that all fees be waived as I am a journalist (examples of my recent work can be found at toddfeathers.com) and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Todd Feathers

From: Muckrock Staff

06/16/2020

Subject: RE: Colorado Open Records Act Request: Facial recognition audit logs/usage statistics (Colorado Information Analysis Center)

To Whom It May Concern:

I wanted to follow up on the following Colorado Open Records Act request, copied below, and originally submitted on June 11, 2020. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

From: Muckrock Staff

07/01/2020

Subject: RE: Colorado Open Records Act Request: Facial recognition audit logs/usage statistics (Colorado Information Analysis Center)

To Whom It May Concern:

I wanted to follow up on the following Colorado Open Records Act request, copied below, and originally submitted on June 11, 2020. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

From: Colorado Information Analysis Center

07/01/2020

Subject: Fwd: Colorado Open Records Act Request: Facial recognition audit logs/usage statistics (Colorado Information Analysis Center)

Todd,
An email was sent to you in response to your request on June 17.

Our response remains the same: : "We do have 3rd party vendors that have
the capability but we refer Facial Recognition requests to the DMV as we
don't have a policy/procedure for using Facial Rec at this point." --
If you have future CORA requests please follow our process for submitting
them as outlined on this webpage:
https://www.colorado.gov/pacific/dhsem/cora-info-requests
____________________________________________________________

Colorado Information Analysis Center
CORA Office
690 Kipling Street
Lakewood, CO 80215

July 1, 2020

This is a follow up to a previous request:

To Whom It May Concern:

I wanted to follow up on the following Colorado Open Records Act request,
copied below, and originally submitted on June 11, 2020. Please let me know
when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
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Is this email coming to the wrong contact? Something else wrong? Use the
above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 94960
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

---

On June 11, 2020:
Subject: Colorado Open Records Act Request: Facial recognition audit
logs/usage statistics (Colorado Information Analysis Center)
To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following
records:

1) Copies of all user guides, handbooks, technical manuals, and training
material (including videos) in your agency's possession regarding facial
recognition system(s). These systems are commonly provided by vendors
including, but not limited to, NEC, Dataworks Plus, Clearview AI, Cognitec,
and others. The entirety of this request should be construed to include
facial recognition systems provided by commercial vendors or developed
internally.

2) Copies of all audit logs for your agency's facial recognition system(s)
from Jan. 1, 2020 until the date this request is processed. Facial
recognition vendors commonly include daily, weekly, or monthly audit log
capabilities in their products and the U.S. Department of Justice
recommends that all law enforcement agencies maintain audit logs for facial
recognition systems (see:
https://it.ojp.gov/GIST/1204/Face-Recognition-Policy-Development-Template-For-Use-In-Criminal-Intelligence-and-Investigative-Activities
<https://urldefense.proofpoint.com/v2/url?u=https-3A__it.ojp.gov_GIST_1204_Face-2DRecognition-2DPolicy-2DDevelopment-2DTemplate-2DFor-2DUse-2DIn-2DCriminal-2DIntelligence-2Dand-2DInvestigative-2DActivities&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=_NtJjyItapHTtR0gQn3C1o3RqsEg3bTbEVZzVQwnWbg&m=rQgEugeBm7xMxpazD6DrkDo8ZVdKxt9BDvXUC2FZerk&s=jVpmOGR2G_dMlV8-6SjQ74bCjAzoIK4HOkS0lydtvjQ&e=>).
If the department's facial recognition system provides options for the time
period covered in the audit logs, I ask that you provide weekly reports
(rather than daily, monthly, etc.)

3) All reports detailing aggregated usage/transaction statistics for the
department's facial recognition system from May 1, 2020 until the date this
request is processed. Commercial facial recognition systems include the
ability to easily view these daily, weekly, or monthly aggregate reports,
which often detail the number of queries per day, number of daily users,
number of photographs/facial templates uploaded to the database, etc. If
the department's facial recognition system provides options for the time
period covered in the aggregate usage or transaction statistics, I ask that
you provide daily reports (rather than hourly, weekly, monthly, etc.)

4) Any documents (this includes screenshots of program dashboards)
detailing the number of photographs or facial templates included in the
database linked to the department's facial recognition system as of the
date this request is processed.

I ask that all fees be waived as I am a journalist (examples of my recent
work can be found at toddfeathers.com
<https://urldefense.proofpoint.com/v2/url?u=http-3A__toddfeathers.com&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=_NtJjyItapHTtR0gQn3C1o3RqsEg3bTbEVZzVQwnWbg&m=rQgEugeBm7xMxpazD6DrkDo8ZVdKxt9BDvXUC2FZerk&s=kb31TL4_rv6l7xs1NE7n84cYHwcqEfGoB0y629n9Nwg&e=>)
and I intend to use the requested records to publish articles in the public
interest and not for any commercial purpose.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 3 business
days, as the statute requires.

Sincerely,

Todd Feathers

For mailed responses, please address (see note):
MuckRock News
DEPT MR 94960
411A Highland Ave
Somerville, MA 02144-2516

*Micki Trost, M.A. | Strategic Communications Director*

____________________________________________________________________
303-472-4087 Cell|720-852-6750 Fax
9195 E Mineral Avenue, Suite 200, Centennial, CO 80112

micki.trost@st <micki.trost@state.co.us>ate.co.us <micki.trost@state.co.us>
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<http://www.dhsem.state.co.us/>
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<http://www.readycolorado.com/>

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Submitted	June 11, 2020
Est. Completion	None