Public Records Request Log - Colorado Attorney General's Office
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| Submitted | March 23, 2015 |
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Communications
From: Erik Peterson
To Whom It May Concern:
Pursuant to the Colorado Open Records Act, I hereby request the following records:
A log of public records requests submitted to the Attorney General's office that lists the date of request, the requester's name, the requester's organizational affiliation, a description of the request and the date the request was filled. Ideally I would like this information for the period from 2004 to the present.
The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is made in the process of academic research and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
Sincerely,
Erik Peterson
PhD Candidate
Department of Political Science
Stanford University
From: Carolyn Tyler
Dear Mr. Peterson,
Regarding your Colorado Open Records Act request, please be advised that we do not have records prior to 2012. Under the Colorado Open Records Act, we do charge for our staff time and expenses. To review our fees please visit https://www.coloradoattorneygeneral.gov/node/1761. A conservative estimate of the resulting bill due will be approximately $300. Before production begins, I ask that you please confirm that you are prepared to pay for this request.
Regards,
Carolyn Tyler
Public Information Officer
Colorado Attorney General’s Office
From: Erik Peterson
Thank you for your response.
Can you please provide a breakdown of the cost estimate for this request? I received similar documents from the Governor's office without a fee.
Thank you,
Erik Peterson
PhD Candidate
Department of Political Science
Stanford University
From: Carolyn Tyler
Hello,
Regarding our fees, you may review them from our website,<https://www.coloradoattorneygeneral.gov/node/1761> however, below is the basic information. Not all of our records are kept electronically so it is estimated that the majority of your resulting bill would be from having a staff person scan the CORA requests and responses so as to provide them to you electronically. If you are able to inspect the records person, that would substantially cut down on your resulting bill.
I look forward to hearing back from you.
Regards,
Carolyn
Fees
When a substantial request is made — requiring the production of more than 25 pages of documents or more than one hour of staff time to locate or produce records — the agency will charge the requestor for all copying expenses and for staff time in accordance with § 24‐72‐205(5)(a), C.R.S., and applicable law.
Any costs charged to a requestor shall not exceed the actual cost of producing the records, in accordance with § 24‐72‐205(5)(a), C.R.S., and applicable law.
For requests where the agency anticipates more than 25 pages will be produced and/or more than one hour of staff time will be consumed, the agency will provide a requestor with advance notice and an estimate of compliance costs. Such costs must be paid in full before the production of records unless alternative arrangements have been made through the Public Information Officer.
Copying documents
When the number of pages produced in response to a records request exceeds 25 pages, the agency will charge $0.25 per page for all documents copied.
Document retrieval and production of records – hourly rate
When researching the location, retrieving, or producing records consumes more than one hour of staff time, the agency shall charge $20 an hour for all non‐attorney staff time; $30 an hour for all attorney staff time; and an hourly rate not to exceed $30 an hour when specialized document production or specialized skills are required to fully comply with a records request. In extraordinary circumstances, the use of a third party contractor may be necessary and will be discussed with the requestor in advance.
By policy of this office, the requestor shall also be charged $30 an hour for time spent by an agency attorney engaged in the practice of law directly related to a records request, including but not limited to, the review of documents for privilege or other exemptions to production; document redaction; creation of documents that articulate the privileged nature of the requested documents; or conducting Colorado Open Records Act‐related legal research.
Payment is due within 30 days of the invoice date. Past due amounts will be referred to collections.
From: Erik Peterson
Hello Carolyn,
Thank you for the clarification.
I don't have a sufficient research budget to pay $300 for the documents. Would it be possible to narrow the scope of the request and reduce the cost? I have a budget of about $150 I can spend on this project -- would that amount be sufficient to cover the costs of getting the logs only between 2006-2010?
Thank you for your help,
Erik
From: Office of the Attorney General
A copy of documents responsive to the request.
There are too many files to display on this communication. See all files
From: Office of the Attorney General
A letter stating the requester must agree to or prepay assessed or estimated fees in order for the agency to continue processing the request.
From: Carolyn Tyler
Hello Erik,
We are working to respond to your request and will be mailing a disc out to you.
Regards,
Carolyn
