City Manager's & Directors Electronic Calendars/Desk Planners

Community Relations Dear Jamie West, Thank you for reaching out to the City of Columbia on January 24, 2021 concerning your request for records. You have requested: To Whom It May Concern:

Pursuant to the The Missouri Sunshine Law, I hereby request the following records:

1. A copy of the City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

2. A copy of the Deputy City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

3. A copy of the Director of Public Work’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

4. A copy of the Director of Human Resource’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

5. A copy of the Director of Finance’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

6. A copy of the Director of Public Health and Human Services’ electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

7. A copy of the Police Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

8. A copy of the Fire Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Jamie West

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ This is a system generated response to inform you that your request has been received. Missouri law requires us to act upon your request within three business days after the date our custodian of records receives it, unless there is reasonable cause for more time. You will receive additional communication from us within the coming business days regarding the status of your request.  A staff member may reach out to you if we have questions. You can track the progress of your request via the City of Columbia Records Portal Thank you for reaching out to the City of Columbia and we look forward to serving you. This is a system generated response. Do not reply to this response. For additional information on your request, please login via the Records Portal link above.

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Community Relations
January 25, 2021
RE: Public Records Request Reference # Z009525-012421 on January 24, 2021
Dear Jamie West,
Thank you for contacting the City of Columbia concerning your records request. You have requested:
“To Whom It May Concern:

Pursuant to the The Missouri Sunshine Law, I hereby request the following records:

1. A copy of the City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

2. A copy of the Deputy City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

3. A copy of the Director of Public Work’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

4. A copy of the Director of Human Resource’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

5. A copy of the Director of Finance’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

6. A copy of the Director of Public Health and Human Services’ electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

7. A copy of the Police Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

8. A copy of the Fire Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Jamie West

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Missouri law requires us to act upon your request within three business days after the date our custodian of records receives it, unless there is reasonable cause for more time.
You will receive additional communication from us within the coming business days regarding the status of your request.  The staff member below has been assigned this request and may reach out to you with question.
It is the City of Columbia’s practice to collect fees as allowed by Chapter 610 of the Revised Statutes of Missouri. If there is a cost for research or materials an estimate of those costs will be sent to you.
The City of Columbia requires payment of any estimated costs prior to acting upon a request.
If you have any questions related to your records request, please contact Kristina Wolf at 573-874-6338 or respond directly to this e-mail.
We appreciate the opportunity to serve you.
Sincerely, Kristina Wolf Community Relations 701 East Broadway Columbia, MO 65201

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Community Relations
January 27, 2021
RE: Public Records Request Reference # Z009525-012421 on January 24, 2021
Dear Jamie West,
Good afternoon, I am reaching out to provide an update with the status of your request. Due to the scope of this request I am still working to create an estimate of any applicable costs associated. I hope to have this cost estimate complete and available to you no later than the end of the day Tuesday, February 2, 2021.
Thank you for your patience.
If you have any questions related to your records request, please contact us via the contact information below or respond directly to this e-mail.
We appreciate the opportunity to serve you.
Sincerely, Kristina Wolf Community Relations 701 East Broadway Columbia, MO65201

Dear Jamie West, This is a notification regarding your request for records received on January 24, 2021. Your invoice is ready for viewing on the My Records Center. It is the City of Columbia’s practice to consistently collect fees as allowed by Chapter 610 RSMo. Please click here My Records Center to make a payment on your invoice.
If you have any questions related to your records request, please contact us at (573) 874-2489 or by replying to this e-mail. We appreciate the opportunity to serve you. Sincerely, Kristina Wolf Community Relations

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Community Relations
February 02, 2021
RE: ESTIMATED cost response regarding public records request reference # Z009525-012421 on January 24, 2021
Dear Jamie West,
The City of Columbia received your records request for:
“To Whom It May Concern:

Pursuant to the The Missouri Sunshine Law, I hereby request the following records:

1. A copy of the City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

2. A copy of the Deputy City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

3. A copy of the Director of Public Work’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

4. A copy of the Director of Human Resource’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

5. A copy of the Director of Finance’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

6. A copy of the Director of Public Health and Human Services’ electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

7. A copy of the Police Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

8. A copy of the Fire Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Jamie West

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
As mentioned in our previous correspondence, it is the City of Columbia’s practice to collect costs as allowed by Chapter 610 of the Revised Statutes of Missouri to fulfill records requests.
The City of Columbia requires full payment of any estimated costs prior to completing a request. This response is to inform you that there is an estimated cost associated with your request.
The estimated costs for research and materials, as allowed by Missouri Chapter 610, is: $129.10

Please remember, this is an estimated cost. The actual cost could be higher or lower than the estimate. If the actual cost is lower, we will issue a refund. If the actual cost is higher, you will be required to pay the difference prior to the release of the records. You may be able to lower the estimated cost of your request by narrowing the scope of your request. For example, you may wish to narrow the date range of the records you are requesting. The City of Columbia requires payment of the estimated cost prior to acting on your request. You may be able to make payment online through the Payments Portal or you may pay in person or by mailing a check, bank check or money order to:
Community Relations
Attention: Kristina Wolf
701 East Broadway
Columbia, MO 65201
If paying in person or by mail, you must include this reference number Z009525-012421 on your check, bank check or money order. The cashiers office in City Hall at 701 East Broadway is unable to accept payments for records requests. Payments must be made via the payment portal, in person at the address listed above, or via mail. If you have any questions related to your records request, please contact Kristina Wolf at 573-874-6338 or via the Open Records portal on My Records Center .
We appreciate the opportunity to serve you.
Sincerely, Kristina Wolf Community Relations 701 East Broadway Columbia, MO 65201
To monitor the progress or update this request please log into the City of Columbia Public Records Center.

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Community Relations February 18, 2021 RE: ESTIMATED cost response regarding public records request reference # Z009525-012421 on January 24, 2021 Dear Jamie West, I wanted to follow-up with your request for copies of electronic appointment calendars and/or handwritten appointment calendars for the following:
1. A copy of the City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

2. A copy of the Deputy City Manager’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

3. A copy of the Director of Public Work’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

4. A copy of the Director of Human Resource’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

5. A copy of the Director of Finance’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 202o and January 2021.

6. A copy of the Director of Public Health and Human Services’ electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

7. A copy of the Police Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.

8. A copy of the Fire Chief’s electronic appointment calendar and/or handwritten appointment calendar for the months of September 2020, October 2020, November 2020, December 2020 and January 2021.
I noticed your request has been in awaiting payment status for a little over two weeks so I wanted to follow-up. I visited the Muck Rock website to check on the status and happened to notice two dates (Feb 5, 2021 & Feb 17, 2021) where it appears you requested an estimate breakdown for each calendar, however please be advised those communications did not come through the GovQA portal or directly to my email account, kristina.wolf@como.gov, therefore I never received notice of your requests for an estimate breakdown. I did however go ahead and prepare that for you and responsive to your request for [3, 5, 6 & 8] those records are available in the Open Records portal at no cost as those were easily accessible. Please let me know if those are not showing up for you. For your remaining requests for [1, 2, 4 & 7] a breakdown is provided for you as follows: 1. City Manager - estimated cost for research is $9.40 2. Deputy City Manager - estimated cost for research is $9.41 4. HR Director - $90.47 7. Police Chief - $19.82 The estimated costs for research and materials, as allowed by Missouri Chapter 610, is: $129.10
Please remember, this is an estimated cost. The actual cost could be higher or lower than the estimate. If the actual cost is lower, we will issue a refund. If the actual cost is higher, you will be required to pay the difference prior to the release of the records. You may be able to lower the estimated cost of your request by narrowing the scope of your request. For example, you may wish to narrow the date range of the records you are requesting. The City of Columbia requires payment of the estimated cost prior to acting on your request.
If you have any questions please don't hesitate to contact me at 573-874-6338 or kristina.wolf@como.gov. Sincerely, Kristina Wolf Community Relations 701 East Broadway Columbia, MO 65201

Dear Jamie West, This is a notification regarding your request for records received on January 24, 2021. Your invoice is ready for viewing on the My Records Center. It is the City of Columbia’s practice to consistently collect fees as allowed by Chapter 610 RSMo. Please click here My Records Center to make a payment on your invoice.
If you have any questions related to your records request, please contact us at (573) 874-2489 or by replying to this e-mail. We appreciate the opportunity to serve you. Sincerely, Kristina Wolf Community Relations

Dear Jamie West, This is a notification regarding your request for records received on January 24, 2021. Your invoice is ready for viewing on the My Records Center. It is the City of Columbia’s practice to consistently collect fees as allowed by Chapter 610 RSMo. Please click here My Records Center to make a payment on your invoice.
If you have any questions related to your records request, please contact us at (573) 874-2489 or by replying to this e-mail. We appreciate the opportunity to serve you. Sincerely, Kristina Wolf Community Relations

CITY OF COLUMBIA, MISSOURI ____________________________________________________________________
Dear Jamie West,
This is a follow up note regarding your request for records received on January 24, 2021.

An estimated cost to fulfill your request of $167.73, was sent to you earlier.
Our records indicate your request is still awaiting payment of the initial estimated costs.

If we can be of assistance, please let us know.
It is the City of Columbia’s practice to consistently collect fees as allowed by Chapter 610 RSMo.
The City of Columbia requires payment of the estimated cost prior to acting on your request. Payment may be made online through the Payments Portal or you may mail a check, bank check or money order to:
City of Columbia Missouri Attention: Kristina Wolf 701 East Broadway - Community Relations Columbia, MO 65201
You may also bring payment in person to:
City of Columbia Missouri Cashiers Office – Historic Daniel Boone Building Lobby 701 East Broadway Columbia, MO 65201 Monday – Friday, 8 am to 5 pm
If paying in person, please include the reference number: Z009525-012421 on your check, bank check or money order.
Please remember this is an estimated cost.
The actual cost could be higher or lower than the estimate. If the cost is lower, we will issue a refund. If the actual cost is higher, the difference will be required to be paid prior to the release of the records.
If you have any questions related to your records request, please contact us at (573) 874-2489 or via the Open Records portal on My Records Center.
We appreciate the opportunity to serve you.
Sincerely,
Kristina Wolf
Community Relations

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RE:  Public Records Request: [PARENT_REF_NO]

Dear Jamie West,

We have received your payment on invoice number Z009525-012421 on 03/09/2021 for Request Number [PARENT_REF_NO].

If you are paying the estimate, we will now begin working on gathering documents responsive to your request.  Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you.  This amount may change from the estimate depending on how much time and labor is actually spent on your request.  Full payment is required before we release the records to you.

If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online.


Sincerely,

City of Columbia
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.