Phi Theta Kappa records (Columbus State Community College)

Dear Marina Villeneuve:
Columbus State Community College received your public records request on October 7, 2024. Your request has been forwarded for review and processing. Any documents identified as responsive to your public records request will be provided within a reasonable period of time. Per College policy, paper copies will be provided at 10 cents each plus mailing cost, and electronic copies (if feasible) will be provided at no cost.
Feel free to contact me if you have any questions about you public records request.
Sincerely,
Karen Fabritius, MPA, CP
Paralegal | Legal Office
COLUMBUS STATE COMMUNITY COLLEGE
550 East Spring Street, Columbus, OH 43215
(614)287-5939 | kfabriti@cscc.edu<mailto:kfabriti@cscc.edu>

Dear Marina Villeneuve:
Columbus State Community College continues to search for, gather, and process records responsive to your public record request received on October 7, 2024. Any documents identified as responsive to your public records request will be provided within a reasonable period of time.
If you have any additional questions about this public records request, please feel free to contact me.
Sincerely,
Karen Fabritius, MPA, CP
Paralegal | Legal Office
COLUMBUS STATE COMMUNITY COLLEGE
550 East Spring Street, Columbus, OH 43215
(614)287-5939 | kfabriti@cscc.edu<mailto:kfabriti@cscc.edu>

Dear Marina Villeneuve:
The College has completed the review and processing of your public records request received on October 7, 2024. The response to each requested item is listed below:

1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
* The records identified as responsive to this requested item are spreadsheets that list students who qualify for membership and their contact information. These records are withheld from disclosure pursuant to section 149.43(A)(1)(v) of the Ohio Revised Code, the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g and 34 C.F.R. Part 99, and College policy.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
* This requested item is ambiguous and overly broad, and the College is unable to identify the specific records you seek with reasonable clarity. See Ohio Revised Code Section 149.43(B)(2); Glasgow v. Jones, 119 Ohio St.3d 391, 2008-Ohio-4788, 894 N.E.2d 686, ¶¶ 17-19; Salemi v. Cleveland Metroparks, 8th Dist. No. 100761, 2014-Ohio-3914, ¶¶ 26-27; State ex rel. Zidonis v. Columbus State Community College, 133 Ohio St.3d 122, 2012-Ohio-4228, 976 N.E.2d 861, ¶¶ 20-32. Feel free to contact me should you wish to clarify the specific records you seek.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
* This request is ambiguous and overly broad, and the College is unable to identify the specific records you seek with reasonable clarity. See Ohio Revised Code Section 149.43(B)(2); Glasgow v. Jones, 119 Ohio St.3d 391, 2008-Ohio-4788, 894 N.E.2d 686, ¶¶ 17-19; Salemi v. Cleveland Metroparks, 8th Dist. No. 100761, 2014-Ohio-3914, ¶¶ 26-27; State ex rel. Zidonis v. Columbus State Community College, 133 Ohio St.3d 122, 2012-Ohio-4228, 976 N.E.2d 861, ¶¶ 20-32. Ordinarily, to locate specific correspondence or email messages the College would need to know specifically to and from whom (including the email addresses of any external parties) the messages were sent or received, the time frame during which the messages were sent or received, and any specific keywords to search for within the messages. Feel free to contact me should you wish to clarify the specific records you seek.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
* The College does not collect data on class rank; thus there are no existing records responsive to this request. See Ohio Revised Code Sections 149.011(G) and 149.43(A)(1); State ex rel. Taxpayers Coalition v. Lakewood, 86 Ohio St.3d 385, 389-90, 715 N.E.2d 179 (1999); State ex rel. Ohio Patrolmen's Benevolent Assn. v. Mentor, 89 Ohio St.3d 440, 448, 2000-Ohio-214; State ex rel. Gambill v. Opperman, 135 Ohio St.3d 298, 2013-Ohio-761, ¶ 16; State ex rel. Cioffi v. Stuard, 11th Dist. Trumbull No. 2009-T-0057, 2010-Ohio-829.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
* This information would be maintained by Phi Theta Kappa rather than by the College. Thus, the College has no existing records responsive to this request. See Ohio Revised Code Section 149.43(A)(1); State ex rel. Striker v. Smith, 129 Ohio St.3d 168, 2011-Ohio-2878, ¶ 25; State ex rel. Lanham v. Smith, 112 Ohio St.3d 527, 2007-Ohio-609, ¶ 15; State ex rel. Chatfield v. Gammill, 132 Ohio St.3d 36, 2012-Ohio-1862; State ex rel. Gooden v. Kagel, 138 Ohio St.3d 343, 2014-Ohio-869, ¶¶ 5, 8-9.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
* The College does not pay any money to Phi Theta Kappa. Thus, there are no existing records responsive to this request. See Ohio Revised Code Sections 149.011(G) and 149.43(A)(1); State ex rel. Taxpayers Coalition v. Lakewood, 86 Ohio St.3d 385, 389-90, 715 N.E.2d 179 (1999); State ex rel. Ohio Patrolmen's Benevolent Assn. v. Mentor, 89 Ohio St.3d 440, 448, 2000-Ohio-214; State ex rel. Gambill v. Opperman, 135 Ohio St.3d 298, 2013-Ohio-761, ¶ 16; State ex rel. Cioffi v. Stuard, 11th Dist. Trumbull No. 2009-T-0057, 2010-Ohio-829.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
* See the attached records in response to item 7. Redacted from the attached documents are financial account numbers and students' personally identifiable information pursuant to sections 149.43(A)(1)(v) and 149.43(A)(1)(dd) of the Ohio Revised Code, the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g and 34 C.F.R. Part 99, and College policy.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
* See the attached records in response to item 8.

The College now considers this public records request complete, but feel free to contact me if you have questions about your public records request or if you wish to clarify any part of your request.
Sincerely,
Karen Fabritius, MPA, CP
Paralegal | Legal Office
COLUMBUS STATE COMMUNITY COLLEGE
550 East Spring Street, Columbus, OH 43215
(614)287-5939 | kfabriti@cscc.edu<mailto:kfabriti@cscc.edu>

Dear Marina Villeneuve:
Columbus State Community College received your follow-up public records request on November 4, 2024. The College has completed the review and processing of your public records request, and the response to each requested item is listed below:

1. Copies of eligibility criteria for Phi Theta Kappa member for your college
* Information identified as responsive to your requested item 1 can be found on the College’s website at this address under the “Phi Theta Kappa (PTK)” heading: https://www.cscc.edu/campus-life/seal/leadership-opportunities.shtml#ptk. The College’s website states, “Students are invited to join the Columbus State Community College Chapter of Phi Theta Kappa (PTK) after completing 12 credit hours with a 3.5 cumulative GPA.”
2. Copies of lists of student information provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024 (For example: a spreadsheet of prospective students sent to Phi Theta Kappa with column headers visible but individual student names redacted)
* The records identified as responsive to your requested item 2 are attached. Redacted from the records are students’ education records and students’ personally identifiable information pursuant to section 149.43(A)(1)(v) of the Ohio Revised Code, the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g and 34 C.F.R. Part 99, and College policy.

The College now considers this public records request complete, but feel free to contact me if you have questions about your public records request.
Sincerely,
Karen Fabritius, MPA, CP
Paralegal | Legal Office
COLUMBUS STATE COMMUNITY COLLEGE
550 East Spring Street, Columbus, OH 43215
(614)287-5939 | kfabriti@cscc.edu<mailto:kfabriti@cscc.edu>