Cortez Colorado Emails For Wendy Mimiaga -Investigation for conflict of public trust and interest in local media interactions

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following records:

Please provide me electronic copies of the following emails sent or cc'd into the City's emails from Jan. 1 2021 to the present to/from/cc/bcc the following:

10/31/2023 17:15 Wendy Mimiaga <wencity@fone.net> wmimiaga@cortezco.gov Note_20231031_0917
9/19/2023 17:04 Wendy Mimiaga <wencity@fone.net> wmimiaga@cortezco.gov Note_20230919_0858
3/5/2024 17:32 Wendy Mimiaga <wencity@fone.net> Wendy Mimiaga <wmimiaga@cortezco.gov> Note_20240305_0903
9/6/2023 13:25 Wendy Mimiaga <wencity@fone.net> wmimiaga@cortezco.gov Note_20230905_0901
11/15/2023 14:28 Wendy Mimiaga <wmimiaga@cortezco.gov> Wendy Mimiaga <wencity@fone.net> (no subject)
10/5/2023 14:26 Wendy Mimiaga <wmimiaga@cortezco.gov> Rachael Marchbanks <rmarchbanks@cortezco.gov> Fw: San Juan National Forest increases firewood supply to Navajo Nation The Journal
10/5/2023 15:13 Rachael Marchbanks <rmarchbanks@cortezco.gov> Trent Stephens <tstephens@the-journal.com>, Colette Czarnecki <cczarnecki@the-journal.com> errors on front page article

Please include all recipients forwarded through the system even if they did not reply, particularly any city emails :bcc recognized by the system. Include forwarded emails of the same subject that created new threads. Ensure that the :bcc recipients are visible.

In fact, send me all metadata for emails from Wendy Mimiaga identified as wencity@fone.net or any other email internal or external since the beginning of time or Jan. 1, 2000. Please include metadata for the following

wmimiaga@fone.net
wmimiaga@aol.com
wmimiaga1@aol.com
jimimiagam@yahoo.com
joan.leatherwood@sbcglobal.net

and for any names under Wendy Jean Leatherwood, and text search "Leatherwood"

Please also send me all metadata for emails of Trent Stephens <tstephens@the-journal.com>, and Colette Czarnecki <cczarnecki@the-journal.com> since the beginning of time or Jan. 1, 2000.

Ensure that all information:
1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date
7. Subject

...is included where possible. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. Please note that I am not requesting the contents of each email aside from the specified ones. This is lessen the burden as expressed by your city attorney, and to expedite the request.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Google's Vault tooling should make this request straightforward to complete. E-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format. PDF is not preferred, and seems to have issues displaying the entire fields. Outputting to .csv rather than .pdf will aid in transparency, and is appreciated.

Please note that I am not requesting the contents of each email aside from the specified ones. E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. If possible, I would request a waiver of all fees for searching or copying these records in that the disclosure of the requested information is in the public interest and will contribute significantly to the public’s understanding.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. If possible, I would request a waiver of all fees for searching or copying these records in that the disclosure of the requested information is in the public interest and will contribute significantly to the public’s understanding.

1. When filing this, please note which documents have already been paid for by another FOIA request, and I request that if those documents have already been screened, that they not be duplicated in cost.
2. Since this is an electronic request, the print version should not be provided, but for purposes of cost estimation, please take into consideration that Cortez population is underprivileged, and extend the courtesy of pricing accordingly. The law states, Section 24-72-205 (5) (a), C.R.S., (a) A custodian may charge a fee not to exceed twenty-five cents per standard page for a copy of a public record or a fee not to exceed the actual cost of providing a copy, printout, or photograph of a public record in a format other than a standard page; except that a custodian shall not charge a per-page fee for providing records in a digital or electronic format.
2. Staff time to review these documents should reflect the actual costs, not the maximum costs allowed by CORA law, please recalculate these costs taking into consideration both the public interest as well as eliminating from your cost estimate any documents previously screened by staff. Please provide a quantitative list of the time involved and the staff who performed the tasks.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Charles Jeter
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The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Charles Jeter

Hello,

Please find the request form attached. Thank you for your help with this request.

Sincerely,
MuckRock