APRA procedures (Cranston Public Schools)

FW: Freedom of Information Request: APRA procedures (Cranston Public Schools)

To: Judith Lundsten
Subject: Freedom of Information Request: APRA procedures (Cranston Public Schools)

March 31, 2014
Cranston Public Schools
845 Park Avenue, Cranston, RI 02910

Per your request - please see policy listed below.

8360.1
PUBLIC RECORDS REQUEST GUIDELINES
The Cranston School Department adheres to the Access to Public Records Act, R.I. Gen. Laws 38-2-1, et. seq., and has instituted the following procedures for the public to obtain public records.
1.The regular business hours of the Department are 8:00 a.m. to 4:30 p.m.
2.You are not required to provide identification or the reason you seek the information, and your right to public records will not depend upon providing identification or reasons.
3.In order to ensure that you are provided with the public records that you seek in an expeditious manner, unless you are seeking records available pursuant to the Administrative Procedures Act or other documents prepared for or readily available to the public, we ask that you complete the Public Records Request Form located in the Superintendent’s Office, Administration Building, located at 845 Park Avenue, Cranston, RI 02910, or on our website http://www.cpsed.net or otherwise submit your request in writing (email requests will not be accepted) addressed to:
Superintendent of Schools
Cranston Public Schools
845 Park Avenue
Cranston, RI 02910
4.You may also obtain a copy of the Attorney General’s Guide to Open Government, which can be found at http://riag.ri.gov (then proceed to the link entitled “Open Government”).
5.Please be advised that the Access to Public Records Act allows a public body ten (10) business days to respond, which can be extended an additional twenty (20) business days for “good cause.” We appreciate your understanding and patience.
6.The Cranston School Department is committed to providing you with public records in an expeditious and courteous manner.
First Reading: November 19, 2012
Resolution No. 12-11-20
Second Reading: December 10, 2012CRANSTON PUBLIC SCHOOLS
Resolution No. 12- 12-11CRANSTON, RHODE ISLAND

OFFICE OF THE SUPERINTENDENT
PUBLIC RECORDS REQUEST FORM
UNDER THE ACCESS TO PUBLIC RECORDS ACT
Date__________________Request Number_________
Name (optional)_____________________________________________
Address (optional)___________________________________________
Telephone (optional)_________________________________________
Requested Records:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
----------------------------------------------------------------------------------------------------------------
OFFICE USE ONLY
Request taken by:______________________ Request Number__________
Date:____________________Time:______________
Records to be available on:__________ Mail________ Pick Up__________
Records provided: __________
Costs:____________copies________search and retrieval____________
Forward this Document to the Open Government Unit (Superintendent’s Office)
--------------------------------------------------------------------------------------------------------------------------Office of the Superintendent – Public Records Request Receipt
If you desire to pick up the records, they will be available on ____________. If, after review of your request, the Department determines that the requested records are exempt from disclosure for a reason set forth in the Access to Public Records Act, the Department reserves its right to claim such exemption.
Note: if you chose to pick up the records, but did not include identifying information on this form (name, etc.), please inform the assistant in the Superintendent’s office of the date you made the request, records requested and request number.

The original you are looking for is attached.

Checking in once again for a copy of the actual document.

Best,
Shawn

---

On June 23, 2014:

Hello,

Thank you for sending the above. Can you please send a copy of the document you've quoted, or else point to the URL where this policy can be found?

Thank you,
Shawn

---

On April 1, 2014:

FW: Freedom of Information Request: APRA procedures (Cranston Public Schools)

To: Judith Lundsten
Subject: Freedom of Information Request: APRA procedures (Cranston Public Schools)

March 31, 2014
Cranston Public Schools
845 Park Avenue, Cranston, RI 02910

Per your request - please see policy listed below.

8360.1
PUBLIC RECORDS REQUEST GUIDELINES
The Cranston School Department adheres to the Access to Public Records Act, R.I. Gen. Laws 38-2-1, et. seq., and has instituted the following procedures for the public to obtain public records.
1.The regular business hours of the Department are 8:00 a.m. to 4:30 p.m.
2.You are not required to provide identification or the reason you seek the information, and your right to public records will not depend upon providing identification or reasons.
3.In order to ensure that you are provided with the public records that you seek in an expeditious manner, unless you are seeking records available pursuant to the Administrative Procedures Act or other documents prepared for or readily available to the public, we ask that you complete the Public Records Request Form located in the Superintendent’s Office, Administration Building, located at 845 Park Avenue, Cranston, RI 02910, or on our website http://www.cpsed.net or otherwise submit your request in writing (email requests will not be accepted) addressed to:
Superintendent of Schools
Cranston Public Schools
845 Park Avenue
Cranston, RI 02910
4.You may also obtain a copy of the Attorney General’s Guide to Open Government, which can be found at http://riag.ri.gov (then proceed to the link entitled “Open Government”).
5.Please be advised that the Access to Public Records Act allows a public body ten (10) business days to respond, which can be extended an additional twenty (20) business days for “good cause.” We appreciate your understanding and patience.
6.The Cranston School Department is committed to providing you with public records in an expeditious and courteous manner.
First Reading: November 19, 2012
Resolution No. 12-11-20
Second Reading: December 10, 2012CRANSTON PUBLIC SCHOOLS Resolution No. 12- 12-11CRANSTON, RHODE ISLAND

OFFICE OF THE SUPERINTENDENT
PUBLIC RECORDS REQUEST FORM
UNDER THE ACCESS TO PUBLIC RECORDS ACT
Date__________________Request Number_________ Name (optional)_____________________________________________
Address (optional)___________________________________________
Telephone (optional)_________________________________________
Requested Records:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
----------------------------------------------------------------------------------------------------------------
OFFICE USE ONLY
Request taken by:______________________ Request Number__________ Date:____________________Time:______________
Records to be available on:__________ Mail________ Pick Up__________ Records provided: __________ Costs:____________copies________search and retrieval____________ Forward this Document to the Open Government Unit (Superintendent’s Office) --------------------------------------------------------------------------------------------------------------------------Office of the Superintendent – Public Records Request Receipt If you desire to pick up the records, they will be available on ____________. If, after review of your request, the Department determines that the requested records are exempt from disclosure for a reason set forth in the Access to Public Records Act, the Department reserves its right to claim such exemption.
Note: if you chose to pick up the records, but did not include identifying information on this form (name, etc.), please inform the assistant in the Superintendent’s office of the date you made the request, records requested and request number.

---

On March 31, 2014:

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I hereby request the following records:

Written procedures for access to the agency’s public records, including any records request forms required or suggested by the agency.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 11127
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly addressed (i.e., with the requester's name rather than MuckRock News) requests might be returned by the USPS as undeliverable.

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