Vigilant Data Sharing Information - 2018 - Assignment Submission (Dallas Police Department)

RE: PUBLIC INFORMATION ACT REQUEST of 12/21/2018, Reference #D033541-122118
Dear Dave,
The Dallas Police Department received a public information request from you on 12/21/2018. Your request mentioned: “To Whom It May Concern:Pursuant to the Texas Public Information Act, I hereby request the following records:1) The names of agencies and organizations with which the Agency shares ALPR data;2) The names of agencies and organizations from which the Agency receives ALPR data;3) The names of agencies and organizations with which the Agency shares “hot list” information;4) The names of agencies and organizations from which the Agency receives “hot list” information;This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.htmlAn example of this record may be found at this link:https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.htmlA number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.We further request the following recordsThe aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016. The aggregate number of detections collected during 2017. The aggregate number of detections collected during 2018.The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016. The aggregate number of “hits” during 2017.The aggregate number of “hits” during 2018.This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.htmlThe instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.htmlThe following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.Sincerely,Dave Maass”
The information you requested will require additional time to retrieve depending upon the information you are requesting and the divisions, sections or units responsible for retrieving the responsive documents. Other factors affecting the processing of your request may include research, processing, redactions and copying. In compliance with the Government Code 552.221(d), the Open Records Unit anticipates the information may be provided from the date of this letter, by 10:00 am. within 20 business days
Police Records Request - D033541-122118
Sincerely,
Dallas Police Department Open Records Unit

RE: PUBLIC RECORDS REQUEST of December 21, 2018, PIR Reference # D033541-122118.
Dear Dave Maass,
We have prepared invoice number INV19-D033541-1 for your Public Records requested by you on December 21, 2018 with Request Number D033541-122118.
Pursuant to section 552.2615 of the Government Code, your request will be considered automatically withdrawn if you do not notify us in writing within 10 business days from the date of this statement that you:
a. Accept the charges and agree to pay;
b. Modify your request; or
c. Have sent to the Cost Rules Administrator at the Office of the Attorney General a complaint alleging that you have been overcharged for being provided with a copy of the public information.

Please make your payment via our online portal or in person.
Respectfully,
Open Records Unit DPD

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RE: PUBLIC INFORMATION ACT REQUEST of 12/21/2018, Reference #D033541-122118
Dear Dave,
The Dallas Police Department received a public information request from you on 12/21/2018. Your request mentioned:
“To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of detections collected during 2018.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
The aggregate number of “hits” during 2018.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Dave Maass”
The Dallas Police Department has reviewed its files and has located responsive records to your request.
Please log in to the Records Center to retrieve the appropriate response. Your payment for your open records request has been received and the documents are ready for release.
Police Records Request - D033541-122118

Sincerely,
Dallas Police Department Open Records Unit