Naviance district documents

We are in receipt of your Colorado Open Records Act request.

The timeline for responding to your request begins on the first business day following the receipt of the request. Multiple requests in one email will be treated as one request for reimbursement purposes. The district may also treat multiple requests concerning the same subject matter as one request. The process is as follows:

* The CORA Officer will review your request and work with staff to determine:

* If the district is the custodian of the requested documents;
* How much staff time will be required to retrieve the documents (please note the below reimbursement policy for requests requiring more than one hour of staff time); and
* If an extension is necessary
* If applicable, within three business days of the receipt of the request, the CORA lead with notify you of the cost of your request and any extension needed to respond to your request.
* The CORA Officer will provide a final response to your request in accordance with the applicable CORA timeline after payment is received (as applicable).

Please note:

The Colorado Open Records Act only makes available public records that already exist. It does not require the creation of new records to respond to a request. It also does not require the district to manipulate or analyze existing information in a new way to respond to a request.

CORA Reimbursement Policy -

The Colorado Open Records Act allows for the following reimbursement for reasonable costs associated with completing a request:

* Copying Expenses: We charge $0.25 for each hard-copy page after the first 25 pages.
* Staff Time: For requests that require more than one hour of staff time, we charge $30 for each additional hour of staff time expended.
* There will be a retrieval charge for documents stored at an offsite facility, dependent on the number of boxes to be retrieved.
* Electronically stored files which are larger than 14MB will be transferred to a CD for a charge of $10 per CD.

You can read more about the District’s CORA Policy here<https://www.dpsk12.org/wp-content/uploads/Board-of-Education-Policy-KDB-CORA.pdf>.

Sincerely,

Stacy Wheeler
CORA Officer

If you would like to submit a public document request, please email CORA@dpsk12.org.

Good Morning - The district discontinued its contract with Naviance prior to the sale of the company. We do have contracts with Powerschool related to our Schoology and SmartFind Express. Do you want documents related to Powerschool and these applications?

Sincerely,

Stacy Wheeler
CORA Officer

If you would like to submit a public document request, please email CORA@dpsk12.org.

Good Afternoon - I am requesting an extension for the documents you requested below. I am coordinating with several different departments and am working to ensure any responsive document the district has is provided.

I should have responsive documents to you no later than close of business on Friday. My apologies for the delay but the start of school is a busy time of year for the district.

Sincerely,

Stacy Wheeler
CORA Officer

If you would like to submit a public document request, please email CORA@dpsk12.org.

We are in receipt of your 8/26/2021 records request concerning

1) Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information.

2) A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.

3) All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.

4) All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.

5) All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.

6) Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.

You will find attached/enclosed in the link below the record(s) you requested. Please note that the district no longer has a contract with Naviance that we do not have responsive documents for items 1, 2 and 3. The district has provided all documents we have responsive to the rest of the request. We use PowerSchool related to SmartFindExpress which is an HR tool and for Schoology.

LINK TO DOCUMENTS: https://drive.google.com/drive/folders/1ZuJ6tVPCq6UitLrClPYV3D5UYRvZe__n?usp=sharing

**Please copy or download the documents provided in the google folder link, as access to the folder will be revoked after 10 business days

Here are some additional websites that can provide you with additional information:

https://support.schoology.com/hc/en-us/categories/200077693-Help-Center

https://succeed.naviance.com/help-center-support/home.php https://www.naviance.com/

Sincerely,

Stacy Wheeler
CORA Officer
Denver Public Schools

If you would like to submit a public document request, please email CORA@dpsk12.org.