EATONVILLE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
It is a clone of this request.
Tracking # |
PRR-2425-005K PRR #2425-005K 2425-005K |
Submitted | Sept. 19, 2024 |
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Communications
From: K. Katakiuchi
EATONVILLE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: public.records@eatonville.wednet.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
*** ANTICIPATE LITIGATION ***
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Sept. 20, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Sept. 20, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Eatonville School District
Dear Requestor,
The Eatonville School District received your *September 20, 2024* public
records request. Pursuant to RCW 42.56.520(1), we are providing an initial
response to your public records request.
We understand your public records request to ask for the following records:
*"complete electronic copy of all Public Records Requests received by your
agency in the year 2022 and a complete electronic copy of your agency's
Responses to each of these Public Records Requests for the year 2022."*
Please let us know if you feel that this is not a correct interpretation of
your request.
The District currently estimates that it will complete your public records
request by *May 15, 2025*. The time required to respond to your request is
based on the need to locate and assemble records potentially responsive to
your request, notify any third persons affected by this request, if needed,
and process any records that may be statutorily or otherwise exempt from
public disclosure. Should this timeline require adjustments, we will advise
you.
Thank you for allowing us to assist you.
KaLinda Lewis
#2425-005K
--
Public Records Officer
Eatonville School District
public.records@eatonville.wednet.edu
From: K. Katakiuchi
Hello,
When can I expect to receive a 1st installment of records? Thank you.
From: Eatonville School District
Dear Requestor,
Thank you for reaching out regarding the status of your public records
request. We truly appreciate your understanding and patience as we work
through fulfilling your request.
We want to let you know that our team is currently in a period of
transition due to a staffing change in our Public Records Office.
Additionally, we are in the process of procuring and training on new
redaction software to ensure we can handle large and complex requests like
yours as efficiently and accurately as possible.
Given the scope of your request for all public record requests from 2022,
which will involve thorough review and redaction, we anticipate providing
the first installment to you by February 13, 2025.
In the meantime, please don’t hesitate to reach out if you have any
questions or need clarification. We are committed to keeping you informed
and appreciate your patience as we navigate this process.
Thank you again for your understanding and cooperation.
Best regards,
--
Public Records Officer
Eatonville School District
public.records@eatonville.wednet.edu
From: Eatonville School District
*PRR #2425-005K*
Dear Requestor,
The purpose of this letter is to notify you that the we have completed the
search for the records of this request.
The charge for providing these electronic records is as follows:
* 875 files @ 5 cents per 4 files = $10.907.34 GB @ 10 cents per GB =
$0.73Total cost for records = $11.63 *
If you would like to revise your request to reduce the charges, please let
me know. Otherwise, please remit payment in the amount of* $11.63.*
You may write a check (*Memo: PRR 2425-005K*) and mail to:
Eatonville School District
Attn: Public Records
PO Box 698
Eatonville, WA 98328
Attn: Public Records
If you would like to pay by credit card, please visit our District Office
located at:
200 Lynch St W.
Eatonville, WA 98328
If we do not hear from you within 30 days from the date of this letter,
your request will be considered abandoned and will be closed.
Thank you for your understanding and cooperation.
--
Public Records Officer
Eatonville School District
public.records@eatonville.wednet.edu
From: Eatonville School District
RE: *PRR-2425-005K*
Dear Requestor,
This letter concerns your public records request dated September 20,
2024. You requested the following:
* I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2022 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2022*
On *01/29/2025 *you were notified that records responsive to your request
were available via ELECTRONIC TRANSFER. You were notified that if no
payment was received within 30 days, your request will be considered
abandoned, and it would be closed meaning we would produce no additional
records.
Because we have not received payment, your request is now closed as of the
date of this letter meaning we will produce no additional records.
Sincerely,
Cassie Froud
--
Public Records Officer
Eatonville School District
public.records@eatonville.wednet.edu