EATONVILLE SCHOOL DISTRICT - Joint Legislative Audit and Review Committee (JLARC) FINAL SUBMISSION, drafts, notes, worksheets, communications, estimates, and working documents for years 2019 - 2021
Submitted | Nov. 14, 2022 |
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Communications
From: Anna Rannsaka
EATONVILLE SCHOOL DISTRICT - Joint Legislative Audit and Review Committee (JLARC) FINAL SUBMISSION, drafts, notes, worksheets, communications, estimates, and working documents for years 2019 - 2021
Via email: public.records@eatonville.wednet.edu
To whom it may concern,
Each state and local agency with at least $100,000 of staff and legal costs associated with fulfilling public records requests in the preceding fiscal year is required to submit a report to the Joint Legislative Audit and Review Committee (JLARC). State and local agencies that spent less than $100,000 may voluntarily submit reports (RCW 40.14.026(5)).
PUBLIC RECORDS REQUEST RCW 42.56
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency Joint Legislative Audit and Review Committee (JLARC) report submitted by your agency to JLARC for the year 2021. Note: this identifiable record should be an exact copy of the answers submitted to the JLARC Public Records Request Reporting System.
2. Provide complete copies of any and all worksheets, drafts, estimates, notes, and emails related to the completion of your agency’s final 2021 JLARC report and answers to the JLARC website questionnaire submitted for the year 2021.
3. Provide a complete copy of your agency Joint Legislative Audit and Review Committee (JLARC) report submitted by your agency to JLARC for the year 2020. Note: this identifiable record should be an exact copy of the answers submitted to the JLARC Public Records Request Reporting System.
4. Provide complete copies of any and all worksheets, drafts, estimates, notes, and emails related to the completion of your agency’s final 2020 JLARC report and answers to the JLARC website questionnaire submitted for the year 2020.
5. Provide a complete copy of your agency Joint Legislative Audit and Review Committee (JLARC) report submitted by your agency to JLARC for the year 2019. Note: this identifiable record should be an exact copy of the answers submitted to the JLARC Public Records Request Reporting System.
6. Provide complete copies of any and all worksheets, drafts, estimates, notes, and emails related to the completion of your agency’s final 2019 JLARC report and answers to the JLARC website questionnaire submitted for the year 2019.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
Please provide all electronic records in their native electronic format. Please do not create new records by printing native electronic files then scanning and re-printing these newly scanned prints for electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Eatonville School District
Amanda,
I just found 3 of them in my spam folder. I'll forward the other two.
-gary
Gary Neal
Superintendent
Eatonville School District #404
360-879-1026
From: Eatonville School District
November 18, 2022
RE: Public Records Request Received November 14, 22022; Identified as PRR
2223-002
Hello,
Your request consisting of public records of “Joint Legislative Audit and
Review Committee (JLARC) FINAL SUBMISSION, drafts, notes, worksheets,
communications, estimates, and working documents for years 2019 – 2021” has
been received. This letter acknowledges receipt of your public records
request received on November 14, 2022 and serves as the Eatonville School
District’s initial response to your request under RCW 42.56.520.
Our office is currently working to fulfill additional extensive public
records requests at this time with a reduced number of administrative
staff. We are searching for records this office may have in response to
your request and I estimate it will take until June 30, 2023 to determine
the location, nature and amount of records that may be responsive.
Should this timeline require adjustments, we will advise you. If you have
questions, please contact me at 360-879-1000. Thank you for your patience
and allowing us to assist you.
Sincerely,
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 14, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Anna Rannsaka
Hello,
An estimate of 7 months "June 30, 2023 to determine the location, nature and amount of records that may be responsive" is not reasonable. Also, your agency did not report to JLARC in 2021. Did your agency have less than $100,000 in costs and fees in responding to public records requests in 2021? Why is your agency stone walling public records requests until June 20, 2023?
THank you.
From: Eatonville School District
RE: PRR 2223-002 - Public Records Request Received December 1st, 2022 - “Joint
Legislative Audit and Review Committee
(JLARC) FINAL SUBMISSION, drafts, notes, worksheets, communications,
estimates,
and working documents for years 2019 – 2021”
Response Sent via email to: requests@muckrock.com
To whom it may concern
This letter serves as response to your public records request received
November 14th, 2022. We have concluded our search and identified the
records responsive to your request.
The total number of responsive records for your request is 9 files. The
cost for these documents to become available for you viewing through
electronic delivery is $.05 per every 4 files, and there are 9 files of
responsive records. If you wish to proceed with this request please send a
check for $00.15 payable to Eatonville School District:
Eatonville School District ATT: Public Records Department
PO BOX 698
Eatonville WA, 98328
Upon the the receipt of payment we will make the responsive records
available to you for electronic viewing.
From: Anna Rannsaka
To Whom It May Concern:
Please find enclosed a check for $2.50 to satisfy the fee associated with the attached public records request.
Thank you.
Eatonville SD 404
Kim Henley
PO Box 698
Eatonville, WA 98328
From: Anna Rannsaka
Hello,
via email to public.records@eatonville.wednet.edu
A check for $2.50 is being sent. Please apply these funds to all resent outstanding MUCKROCK.com based fee requests from your district ($1.45, $.30, $.10, $.15) etc.
Thank you.
From: Eatonville School District
7/19/2023
RE: "EATONVILLE SCHOOL DISTRICT - Joint Legislative Audit and Review
Committee (JLARC) FINAL SUBMISSION, drafts,
notes, worksheets, communications, estimates, and working documents for
years 2019 - 2021" which our agency has identified as PRR 2223-002
To whom it may concern:
This letter serves as notification that we have received payment for the
records request referenced above and responsive records to your request
dated November 14th, 2023 are attached to this email.
“Each state and local agency with at least $100,000 of staff and legal
costs associated with fulfilling public records requests in the preceding
fiscal year is required to submit a report to the Joint Legislative Audit
and Review Committee (JLARC). State and local agencies that spent less than
$100,000 may voluntarily submit reports (RCW 40.14.026(5)).
PUBLIC RECORDS REQUEST RCW 42.56
I request the following identifiable public records to be produced in the
following order of production, newest to oldest by year:
1. Provide a complete copy of your agency Joint Legislative Audit and
Review Committee (JLARC) report submitted by your agency to JLARC for the
year 2021. Note: this identifiable record should be an exact copy of the
answers submitted to the JLARC Public Records Request Reporting System.
Document Titled "JLARC Report Confirmation 2021" and "Attestment 2021"
2. Provide complete copies of any and all worksheets, drafts, estimates,
notes, and emails related to the completion of your agency’s final 2021
JLARC report and answers to the JLARC website questionnaire submitted for
the year 2021.
Document Titled "Copy of 6.18.21. k.night to k.keersink and d.hamilton"
3. Provide a complete copy of your agency Joint Legislative Audit and
Review Committee (JLARC) report submitted by your agency to JLARC for the
year 2020. Note: this identifiable record should be an exact copy of the
answers submitted to the JLARC Public Records Request Reporting System.
Document Titled "JLARC Report Confirmation 2020" and "Attestment 2020"
4. Provide complete copies of any and all worksheets, drafts, estimates,
notes, and emails related to the completion of your agency’s final 2020
JLARC report and answers to the JLARC website questionnaire submitted for
the year 2020.
No records exist for this.
5. Provide a complete copy of your agency Joint Legislative Audit and
Review Committee (JLARC) report submitted by your agency to JLARC for the
year 2019. Note: this identifiable record should be an exact copy of the
answers submitted to the JLARC Public Records Request Reporting System.
No records exist for this.
6. Provide complete copies of any and all worksheets, drafts, estimates,
notes, and emails related to the completion of your agency’s final 2019
JLARC report and answers to the JLARC website questionnaire submitted for
the year 2019.
No records exist for this.
We now consider the request closed. If you have any questions or problems
with the responsive records provided we urge you to please let us know as
soon as possible so we can assist you, my contact information is located
below.
Sincerely,
Ashley Farrens
Public Records Officer Eatonville School District
360.879.1000