Evanston PD traffic and pedestrian stop data
| Submitted | Aug. 19, 2019 |
| Est. Completion | None |
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From: Austin Spillar
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
1. The traffic stop data that was submitted to the Illinois Department of Transportation for the Illinois Traffic Stop Study for the years 2017, 2018, and 2019. See https://idot.illinois.gov/transportation-system/local-transportation-partners/law-enforcement/illinois-traffic-stop-study. This data may have been submitted through forms that look like this, https://idot.illinois.gov/Assets/uploads/files/Transportation-System/Pamphlets-&-Brochures/Safety/2012TrafficStopDataSheet.pdf,
or it may have been directly entered into the database. Therefor, I am looking for pdf's of all the traffic stop data sheets or their Excel/spreadsheet equivalent from the database
2. The pedestrian stop data that was submitted to the Illinois Department of Transportation for the years 2017, 2018, and 2019. This data may have been submitted through forms like the one attached (see attachment) or the data may have been directly into a database called EMS. See attached letter from Clerk Reid regarding a request for review from the AG - 2018 PAC 54119. Therefor, I am looking for pdf's of all the pedestrian stop data sheets or their Excel/spreadsheet equivalent from the database.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Austin Spillar
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Evanston20PD20pedestrian20stop20data20sheet.png
From: Evanston Police Department
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Evanston
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From: Evanston Police Department
Evanston
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Hi there
A message was sent to you regarding record request #19-954:
Please be advised that an additional 5 business days from the original due date is needed and the additional time is needed for the following reason(s):
_____ records are stored at other locations than the office having charge of the requested records;
_____ request requires the collection of a substantial number of specified records;
_____ request has categorical terms and requires an extensive search;
_____ requested records have not been located and additional efforts are being made to locate them;
_____ requested records require examination by personnel having the necessary competence to determine if they are exempt from disclosure or should be revealed only with appropriate redactions;
__X___ records cannot be compiled with the public body within the time limits prescribed by paragraph (c) of this Section without unduly burdening or interfering with the operations of the public body; and/or
_____ There is a need for consultation, with another public body or among two or more components of the City having a substantial interest in the documents produced.
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From: Evanston Police Department
Evanston
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Hi there
A message was sent to you regarding record request #19-954:
Your are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA. The extrordinanary volume of documents regarding the traffic stop data is estimated to be over 5000 pages and estimated 10-20 staff hours and multiple staff members to fill the request and redact personal information is too burdensome on City resources to produce the request as drafted. Please contact the Clerk's Office at 847-448-8148 or at 847-448-8184 to discuss narrowing the scope of the request.
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From: Austin Spillar
Hi,
I am following up on this recent request. Please let me know that it has been received and provide an estimated date that it will be reviewed and completed.
Don't hesitate to contact me if you have any questions about this request.
Best regards,
Austin Spillar
From: Austin Spillar
Please let me know if limiting it to the year 2018 is a good compromise and not unduly burdensome. Thanks!
From: Evanston Police Department
Evanston
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Hi there
The due date for record request #19-954 has been changed to:
October 08, 2019
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From: Evanston Police Department
Evanston
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Hi there
A document has been released for record request #19-954 along with the following message:
Mr. Spillar:
Please find the City's traffic data attached. This information is released by EPD for their end of year report. The specific reports you are asking for list peoples names and home addresses which would need to be hand redacted and would take extensive time by staff. Please let me know if this document fulfills your request. If not, we can discuss narrowing your request further.
Best,
Alexandra B. Ruggie
Assistant City Attorney
* traffic data.pdf
Document links are valid for one month.
After November 8, you will need to sign in to view the document(s).
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From: Austin Spillar
Good afternoon,
I am following up to on my previous correspondence. Please let me know if limiting it to the year 2018 is a good compromise and not unduly burdensome. Thanks!
From: Austin Spillar
Hi Alexandra,
Unfortunately, the document that you provided will not be acceptable. However, I contacted the Illinois DOT to see if they could easily provide the information and they have agreed to send me the data. I will consider this request closed once I receive the data from IDOT, which will hopefully be sometime today or in the next day or two.
I am curious to know how the Evanston PD reports its data to IDOT for the traffic stop study. On the IDOT website, it says:
"Agencies have two options for entering data into the IDOT data collection system. The agency can use the IDOT web site to enter data on individual stops. The agency will have the option to compile the data using their own data application. The data can be exported from this application into a text file that can then be uploaded to IDOT's website. Agencies using their own applications are encouraged to upload their data to IDOT at least once a month."
Can you clarify for me how EPD sends this data to IDOT?
Best regards,
Austin Spillar, Esq.
From: Austin Spillar
I have received the information from IDOT. I consider this request closed.
Best regards,
Austin
From: Evanston Police Department
Evanston
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Hi there
Record request #19-954 has been closed and published. The closure reason supplied was:
Denial of Request
Your Request is hereby Denied in its entirety. The reason(s) for denial are stated below:
Requester asked to close request.
You have a right to appeal this decision within 60 days to Sarah Pratt, Acting Public Access Counselor, Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (phone number 1-877-299-FOIA) or to seek judicial review under Section 11 of FOIA, 5 ILCS 140/11.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Evanston.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>