Student Predictive Analytics Services docs
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| Submitted | Oct. 4, 2023 |
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Communications
From: Todd Feathers
To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request records related to student predictive analytics services used by the university.
For the purpose of this request, the term "student predictive analytics services" means software or computer code that employ machine learning models to generate predictions about individual students or groups of students for one or more of the following purposes:
a) To generate predictions about which prospective student names/contact information to buy from vendors such as the College Board, ACT, Cappex, etc. for advertising and recruiting.
b) To generate predictions about prospective students' likelihood to apply to, be admitted to, and/or enroll at the university.
c) To generate predictions about prospective students' financial aid needs and/or likely response to different financial aid packages.
d) To generate predictions about enrolled students' likelihood of passing a class, re-enrolling for another term (retention), and/or graduation (these tools are often called early warning systems).
e) To generate predictions about students' behavior and/or safety (e.g. whether a student is at risk of harming themselves or others).
f) To generate predictions about academic integrity (e.g. test proctoring software and generative AI detection).
g) To generate predictions about which majors or careers students are best suited to.
My request applies to student predictive analytics services used by the university during the 2022-23 academic year, including those developed in-house by the university or purchased by the university from a vendor.
For each student predictive analytics service the university used during the 2022-23 academic year, I request:
1) All active contracts, statements of work, and data sharing agreements between the university and the vendor regarding the student predictive analytics service.
2) Records defining the input variables and their weights/relative power for each student predictive analytics service model the university used during the 2022-23 academic year (In other words, records defining the data points fed into each predictive model and their respective impacts on the model's output).
3) Records documenting the accuracy (AUC, true/false positive, specificity, lift, etc.) of each student predictive analytics service the university used during the 2022-23 academic year.
4) Any validation studies, disparate impact studies, or other records documenting how the student predictive analytics services the university used during the 2022-23 academic year performed across different student groups (e.g. Black students vs. Hispanic students, male students vs. female students).
I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest about the operations of a government agency. If you choose to impose fees, I ask that you provide an explanation of the fees, including the hourly wage of the lowest-paid employee capable of fulfilling the request.
If you choose to reject this request or redact portions of responsive documents, I ask that you cite the statutory exemptions and associated case law underlying your decision to withhold each portion from public review.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Todd Feathers
From: Albany State University
Good morning.
Please be advised that we are in receipt of your request. Pursuant to Georgia’s Open Records Act, the University is permitted to assess a reasonable fee for the administrative costs and copying fees associated with your request. The administrative fee that can be charged must not exceed the salary of the lowest paid full time employee who has the necessary skill and training to perform the request. This administrative fee may be charged for all but the first quarter hour of time required to complete the request. We have contacted the appropriate office to assist in the retrieval of this information and have requested an approximate cost to do so, if any. In accordance with the applicable time line, we will provide requested documents, an estimate of cost, or an update regarding your request. If you desire to have copies of any of the documents, please let us know, but be advised that a copying fee of $0.10 per page will be charged.
Please feel free to contact our office with any questions or concerns.
Sincerely,
vtupper
[Albany State University (LOGO)]
Vanessa Tupper, M.Ed.
Administrative Specialist / Paralegal
Legal Affairs
Office of the President
vanessa.tupper@asurams.edu<mailto:vanessa.tupper@asurams.edu>
229.500.3301 (office)
229-500-4910 (fax)
[Visit us on Facebook]<https://www.facebook.com/AlbanyStateUniv/> [Follow us on Twitter] <https://twitter.com/albanystateuniv?lang=en> [Follow us on Instagram] <https://www.instagram.com/albanystateuniversity/?hl=en>
Albany State University
2400 Gillionville Road
Albany, GA 31707
https://www.asurams.edu<https://www.asurams.edu/>
Routing form & contract templates can be found here<https://www.asurams.edu/legal-affairs/contracts.php>
ASU’s Quality Enhancement Plan (QEP) is Guiding Persistence to Success. Learn more at www.asurams.edu/qep<https://www.asurams.edu/qep>.
BE ADVISED: The contents of this email and any attachments are intended SOLELY for the designated recipients as identified by name. If you are not designated as a recipient by name in the email, you are hereby notified that any dissemination, distribution, copying, or other use of this message and its contents is strictly prohibited. If you have received this email in error, please notify us immediately by telephone (229.500.3502) and delete/destroy the original.
PLEASE NOTE: Due to Georgia’s broad Open Records law, most written communication to or from University employees is public record and is therefore available to the public and the media upon request. As a result, this email communication may be subject to public disclosure.
From: Albany State University
Good afternoon.
We have no documents responsive to your request; however, we will check with another department and will follow up with you by Thursday, October 12, 2023.
Sincerely,
vtupper
[Albany State University (LOGO)]
Vanessa Tupper, M.Ed.
Administrative Specialist / Paralegal
Legal Affairs
Office of the President
vanessa.tupper@asurams.edu<mailto:vanessa.tupper@asurams.edu>
229.500.3301 (office)
229-500-4910 (fax)
[Visit us on Facebook]<https://www.facebook.com/AlbanyStateUniv/> [Follow us on Twitter] <https://twitter.com/albanystateuniv?lang=en> [Follow us on Instagram] <https://www.instagram.com/albanystateuniversity/?hl=en>
Albany State University
2400 Gillionville Road
Albany, GA 31707
https://www.asurams.edu<https://www.asurams.edu/>
Routing form & contract templates can be found here<https://www.asurams.edu/legal-affairs/contracts.php>
ASU’s Quality Enhancement Plan (QEP) is Guiding Persistence to Success. Learn more at www.asurams.edu/qep<https://www.asurams.edu/qep>.
BE ADVISED: The contents of this email and any attachments are intended SOLELY for the designated recipients as identified by name. If you are not designated as a recipient by name in the email, you are hereby notified that any dissemination, distribution, copying, or other use of this message and its contents is strictly prohibited. If you have received this email in error, please notify us immediately by telephone (229.500.3502) and delete/destroy the original.
PLEASE NOTE: Due to Georgia’s broad Open Records law, most written communication to or from University employees is public record and is therefore available to the public and the media upon request. As a result, this email communication may be subject to public disclosure.
From: Albany State University
Good afternoon.
Please find the attached contract documentation for TurnItIn. We will follow up with you by Monday, October 16, 2023 if we find any additional information.
Sincerely,
vtupper
[Albany State University (LOGO)]
Vanessa Tupper, M.Ed.
Administrative Specialist / Paralegal
Legal Affairs
Office of the President
vanessa.tupper@asurams.edu<mailto:vanessa.tupper@asurams.edu>
229.500.3301 (office)
229-500-4910 (fax)
[Visit us on Facebook]<https://www.facebook.com/AlbanyStateUniv/> [Follow us on Twitter] <https://twitter.com/albanystateuniv?lang=en> [Follow us on Instagram] <https://www.instagram.com/albanystateuniversity/?hl=en>
Albany State University
2400 Gillionville Road
Albany, GA 31707
https://www.asurams.edu<https://www.asurams.edu/>
Routing form & contract templates can be found here<https://www.asurams.edu/legal-affairs/contracts.php>
ASU’s Quality Enhancement Plan (QEP) is Guiding Persistence to Success. Learn more at www.asurams.edu/qep<https://www.asurams.edu/qep>.
BE ADVISED: The contents of this email and any attachments are intended SOLELY for the designated recipients as identified by name. If you are not designated as a recipient by name in the email, you are hereby notified that any dissemination, distribution, copying, or other use of this message and its contents is strictly prohibited. If you have received this email in error, please notify us immediately by telephone (229.500.3502) and delete/destroy the original.
PLEASE NOTE: Due to Georgia’s broad Open Records law, most written communication to or from University employees is public record and is therefore available to the public and the media upon request. As a result, this email communication may be subject to public disclosure.
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