Public Universities records requests (Purdue University)

Insider Staff filed this request with the Purdue University of Indiana.
Multi Request Public Universities records requests
Submitted Nov. 2, 2023
Status
Completed

From: Caroline Haskins

Subject: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Dear records officer,

Pursuant to Indiana Access to Public Records Act, kindly transmit the following records in electronic format on a rolling basis as they are cleared for release:

1) From October 8, 2023 to October 11, 2023: Any emails, including any attachments to said emails, to or from the following individuals...
a. The university Dean(s)
b. The university President
c. The university Chancellor(s)
d. The university Provost(s)
e. The director of university Communications
f. The director of university Alumni Affairs
...that mention any of the following terms:
—“Israel"
—“Gaza"
—“Hamas
—“Palestine"
—“Palestinian"
—"Students for Justice in Palestine"
—“SJP"
—“Chabad
—"Hillel”

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at chaskins@insider.com. I am also happy to hop on the phone.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 7 business days, as the statute requires, as the statute requires, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Good afternoon,

Please know that Indiana Code 5-14-3-3(a)(1) states that a request for records "must identify with reasonable particularity the record being requested." While the term "reasonable particularity" is not defined within the APRA, the Indiana Public Access Counselor has consistently provided that requests for emails must identify, at minimum, the following:

1. Named Sender;
2. Named Recipient;
3. Time frame of six months or less; and
4. Set of search terms

Therefore, and in order for Purdue to perform an efficient and effective search for records, please provide me with the names of the individuals you seek records for and note that Purdue University does not maintain records for Purdue University Northwest or Purdue Fort Wayne. Once this information is received your request will be added to the queue and processed in the order it was received.

If you have any questions, please don't hesitate to let me know.

Sincerely,
Kaity

Kaity Heide
Legal Services Coordinator
Office of Legal Counsel

Hovde Hall of Administration
610 Purdue Mall
West Lafayette, IN 47907
o: 765-496-3550 f: 765-496-0340

www.purdue.edu/legalcounsel<http://www.purdue.edu/legalcounsel>
[cid:image001.png@01DA10B0.2B85D2D0]<https://www.purdue.edu/?utm_source=signature&utm_medium=email&utm_campaign=purdue>

From: Caroline Haskins

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Hi,

1. Named Sender: any emails sent by 1 of the following
a. The university Dean(s): Phillip J. VanFossen
b. The university President: Mung Chiang
c. The university Chancellor(s): Thomas L. Keon, Ph. D.,
d. The university Provost(s) Patrick J. Wolfe
e. The director of university Communications: R. ETHAN BRADEN
f. The director of university Alumni Affairs: Andrea Hatch

2. Named Recipient: any emails sent to at least 1 of the following
a. The university Dean(s): Phillip J. VanFossen
b. The university President: Mung Chiang
c. The university Chancellor(s): Thomas L. Keon, Ph. D.,
d. The university Provost(s) Patrick J. Wolfe
e. The director of university Communications: R. ETHAN BRADEN
f. The director of university Alumni Affairs: Andrea Hatch

3. Time frame: From October 8, 2023 to October 11, 2023:

4. Set of search terms
—“Israel"
—“Gaza"
—“Hamas
—“Palestine"
—“Palestinian"
—"Students for Justice in Palestine"
—“SJP"
—“Chabad
—"Hillel”

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Good morning,

Thank you for providing additional information. Please allow this message to serve as confirmation that Purdue University has received your request for public records. Your request will be processed in accordance with Indiana's Access to Public Records Act (APRA). Please note that APRA does not require the production of documents within seven days. Rather, APRA provides that the request will be deemed denied if the requester does not receive a response from the state agency within seven days. This message serves as that response.

I will conduct a search for the records you are requesting. Once the records have been compiled, they must be individualy reviewed for compliance with the APRA. Once the final records are ready for release, I will provide you with a response. Please note that there are currently seventy (70) requests ahead of you in the queue.

Thank you,
Kaity

Kaity Heide
Legal Services Coordinator
Office of Legal Counsel

Hovde Hall of Administration
610 Purdue Mall
West Lafayette, IN 47907
o: 765-496-3550 f: 765-496-0340

www.purdue.edu/legalcounsel<http://www.purdue.edu/legalcounsel>
[cid:image001.png@01DA1228.A2FC3380]<https://www.purdue.edu/?utm_source=signature&utm_medium=email&utm_campaign=purdue>

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Good afternoon,

Thank you for reaching out. As noted on November 8th, there are still numerous requests ahead of you in the queue. Our office is working to process these requests as quickly as possible in the order they are received. Your patience is appreciated.

Sincerely,
Kaity

Kaity Heide
Legal Services Coordinator
Purdue University | Office of Legal Counsel
o: 765-496-3550

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Good morning,

There are currently forty-four (44) requests ahead of you in the queue and we are working to close these as quickly as possible. Thank you for your patience.

Sincerely
Kaity

Kaity Heide
Legal Services Coordinator
Purdue University | Office of Legal Counsel
o: 765-496-3550

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Hello,

Thank you for reaching out. There are currently seventeen (17) requests ahead of you. Our office is working to process these requests as quickly as possible in the order they are received. Your patience is appreciated.
Thank you,

Taylor R. Bates
Legal Assistant

Purdue University
Office of Legal Counsel
Hovde Hall of Administration
610 Purdue Mall
West Lafayette, IN 47907
765-496-9059
[cid:image001.png@01DA8A80.4EE246B0]

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Hello,

There are currently sixteen (16) requests ahead of you in the queue and we are working to close these as quickly as possible. Thank you for your patience.
Taylor Bates
Legal Assistant

Purdue University
Office of Legal Counsel
Hovde Hall of Administration
610 Purdue Mall
West Lafayette, IN 47907
765-496-9059
[cid:image001.png@01DAA85E.99E27BC0]

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Good morning,

My apologies for the delayed reply to your message below. Please know that your request is being actively processed and I hope to have it fully closed by the end of this month. Thank you for your continued patience.

Sincerely,
Kaity

Kaity Heide
Legal Services Coordinator
Purdue University | Office of Legal Counsel
o: 765-496-3550

From: Purdue University

Subject: RE: Indiana Access to Public Records Act Request: Public Universities records requests (Purdue University)

Email

Good afternoon,

Thank you for your continued patience as your request was processed. Attached, please find the records found to be responsive to your request noting that redactions were made in accordance with IC §§ 5-14-3-4(a)(1), 5-14-3-4(a)(3), 5-14-3-4(a)(8), and 5-14-3-4(b)(6).

Your request is now considered closed.

Sincerely,
Kaity

Kaity Heide
Legal Services Coordinator
Purdue University | Office of Legal Counsel
o: 765-496-3550