Indiana University Bloomington

Public Records Request Form

From: IU Office of the VP and General Counsel (Routing Notification)
Delivered: May 06, 2024 | 01:25 PM

Public Records Request Form - 2382005

Your submission has changed to the following state:

Acknowledged

You may proceed to [My Entries](https://iuovpgc-fireform.eas.iu.edu/Online/MyEntries) to view complete details.

Thank you for your request made under the Indiana Access to Public Records Act ('APRA' I.C. 5-14-3 et seq.).

**We ask that you please reference the Request Form Number on all correspondence with our office.**

Please note that APRA does not require the production of documents within seven days. Instead, APRA requires only that a response, and not the actual production of records within this specified time period. APRA requires that all records must be produced in a reasonable period of time, considering the facts and circumstances.

By way of this notice, we're notifying you that Indiana University will initiate a review of your request and relevant files in order to determine what records it may have that are responsive to your request and must be disclosed under APRA. We will respond to your request once our review is complete.

Sincerely,

Office of the Vice President and General Counsel
Indiana University

This e-mail was sent to requests@muckrock.com by Indiana University. Learn why we are including this: go.iu.edu/emailsafety

Greetings,

Indiana University is in receipt of your below public records request submitted pursuant to the Indiana Access to Public Records Act (APRA). In order for IU to begin processing your request, you will need to provide further information regarding the record(s) you are requesting. APRA requires that a request for inspection and/or copying must identify with reasonable particularity the record(s) being requested. I.C. 5-14-3-3(a)(1). The Indiana Court of Appeals has held that "[w]hether a request identifies with reasonable particularity the record being requested turns, in part, on whether the person making the request provides the agency with information that enables the agency to search for, locate and retrieve records." Jent v. Fort Wayne Police Dep't, 973 N.E.2d 30, 34 (Ind. Ct. App. 2012).

As currently written, your below request does not identify reasonably particular parameters that enable the University to "search for, locate and retrieve records." While the term "reasonable particularity" is not defined within APRA, I encourage you to read the many opinions of the Indiana Public Access Counselor, along with Anderson v. Huntington Cty. Bd. of Comm'rs, 983 N.E.2d 613 (Ind. Ct. App. 2013). Per this authority, you will see that requests for communications must identify, at a minimum, the following:

1. Named sender of the communication;
2. Named recipient of the communication;
3. Time frame of six months or less; and
4. a set of keyword(s)/search term(s).

Please note that, in order to meet APRA's reasonable particularity requirement, a request for communications should generally identify no more than 4-6 channels of communication. See PAC Advisory Opinion 22-FC-42. Where a sender/recipient identified is not an IU employee, please provide their email address. Once sufficient information is provided, the University may begin to process your below request. Please know that if/when sufficient information is provided, requests of this nature can take a significant amount of time to process.

Office of the Vice President and General Counsel
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