Records Retention Schedule and Records Guide (Indianapolis Metropolitan Police Department)

Beryl Lipton filed this request with the Indianapolis Metropolitan Police Department of Indianapolis, IN.
Multi Request Records Retention Schedule and Records Guide
Submitted Aug. 23, 2019
Status
Completed

From: Beryl Lipton

Subject: Indiana Access to Public Records Act Request: Records Retention Schedule and Records Guide (Indianapolis Metropolitan Police Department)

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To Whom It May Concern:

Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:

Any and all materials, indices, directives, manuals, and other guiding documentation regarding the records generated and retained by this agency, including but not limited to any and all applicable:

• Record retention schedules
• Indices to the records management program
• Any other data structures used for the management of records: digital, paper, and otherwise

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Indianapolis Metropolitan Police Department

Subject: RE: Indiana Access to Public Records Act Request: Records Retention Schedule and Records Guide (Indianapolis Metropolitan Police Department)

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Good morning, Ms. Lipton,

Please be advised that the Indianapolis Metropolitan Police Department (“IMPD”) is governed by the county public safety retention schedule as provided by the State of Indiana here: https://www.in.gov/iara/files/county_publicsafety.pdf

The agency has nothing responsive in reference to the indices of the records management program or “other data structures used for the management of records.” Our records management program is a web-based Motorola program used in conjunction with the Department of Public Safety CAD system.

I have attached the General Order that references record keeping and the agency.

Also, the agency is attempting to better streamline our records request process. If you would, please submit future requests to: https://www.indy.gov/activity/request-a-public-record.

Warm regards,

Marianne McCalip
Paralegal
Office of the Chief
Indianapolis Metropolitan Police Department