Unmarked Vehicle Data, Policies, Reporting, Use (Kennewick Police)

The Kennewick Police Department has received your request and we look forward to assisting you with your public records search. Please note that the City administers public records requests in strict compliance with RCW 42.56. The City will respond on or before August 25, 2020 by either: (1) providing the record(s); (2) providing an internet address and link on the city’s web site to the specific records requested, except that if the requester notifies the agency that he or she cannot access the records through the internet, then the agency must provide copies of the record or allow the requester to view copies using an agency computer; (3) providing a reasonable estimate of the time the city will require to respond to the request; or
(4) seeking clarification of your request; or (5) denying your request. If you selected *Note: "Pick-up Copies, Copies by Mail or Authorized 3rd Party Pickup" as you preferred method to receive records, there will be a charge for those copies. Records received Electronically via the Records Center may incur a charge. IMPORTANT: This
communication (and any reply) is subject to the Public Records Act, RCW 42.56.
The City of Kennewick is committed to transparency in government and we will
provide our customers the fullest assistance possible when they request access
to public records. Individuals wishing to obtain public records shall submit
their requests in accordance with the City’s Public Records Policy which is
available by visiting this link

--- Please respond above this line ---
Beryl Lipton
MuckRock News DEPT MR 100969 411A Highland Ave
Somerville MA 02144 RE:       PUBLIC DISCLOSURE REQUEST L000986-081820; CASE NO:  N/A Greetings: An installment of records have been compiled in response to your public records request seeking: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:

POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.

Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.

FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.

DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.

OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.

For reference, here are examples of the kinds of materials that would be responsive to this request:
• Pennsylvania state statute (http://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol35/35-2/55.html);
• opinion of the Wisconsin Attorney General (https://docs.legis.wisconsin.gov/misc/oag/archival/_293/_1/_16);
• Orlando Police Department policy (https://www.orlando.gov/files/sharedassets/public/documents/opd/policies-and-procedures/police-operations/1132.3-response-to-calls-traffic-stops-by-unmarked-police-vehicles.pdf);
• Howard County, Maryland Internal Audit Report of Police Take-Home Vehicle Program Audit - May 2018 (https://cc.howardcountymd.gov/LinkClick.aspx?fileticket=xwqgv-M7q9g%3D&tabid=132&portalid=0)
• Minneapolis’s Daily Activity Report (MP-3006) and Equipment Work Order Log (MP-5400)

If any portion of materials responsive to this request should be deemed unavailable or non-disclosable, please specifically identify the portions of the records or the specific information that is unavailable and the reason for the unavailability.

If any portion of this request is unclear or if this request could be modified to reduce the burden of producing responsive documents or provide them more efficiently or expeditiously, please reply with a request for clarification or a proposed modification.

This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the request of a member of your community as part of a project to better understand policing agencies nationwide.

In the event that there are fees appropriately assessed in association with this request, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AABI9Q6bsYmmz84hr12uOfeUTFI%3A1k7z6V%3AJBRnxQbjotNqNxmESdnBoxkRW-k&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fkennewick-police-5656%252Funmarked-vehicle-data-policies-reporting-use-kennewick-police-100969%252F%253F. Transmitted to you today via the records portal are three (3) attachments which were identified as responsive to your request. Additionally, here are links to the statutes that apply to the subject matter you've requested records on: https://app.leg.wa.gov/RCW/default.aspx?cite=46.08.065 (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFnodJqPTsJo8UiK41-2FPxrwZ8IA1nKj6CcJhujiC-2B-2Fe-2Bt9ybGx7r-2BK7nbxXaSfLjtLg-3D-3DFdKf_u54yOg95gSiorOFtL9Ri5jHR46sNuwuiPxwF3u2qznClz-2FsElE0WDD4qBF9eAazxQoo1FcrdYF5C5izifgROf45o6VjxAWDWaRTlfBpVL8Ra5MFxfBFLq5AFXMybaoZUUJSFFAPdr6jNAL3davea8fEcYbBWDA3JGnMyEs7l3ZvDcWV7LeU8tx9SzC8o1pooTfByrcoL2giZcBzGsXUWWvmgUY41hS-2BNpnLj9CNI3xGkG6bABpfjSEsey8AfiyKD15CK-2FBMVAXldvpNUfU-2BaEdukvVKPoc7whibtDicFfsgYWBe-2BD6Va-2BRUzZrSNraTFVlHj1Uh7xLamPvp2Y0p7xvnS0HDGV7DljkWMDOvVG9RGsjsNr-2FKbHkb-2FF6WvebpQEMoCUnhc6q8CZJGiTwHeqw-3D-3D) https://app.leg.wa.gov/RCW/default.aspx?cite=46.08.066 (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFnodJqPTsJo8UiK41-2FPxrwZ8IA1nKj6CcJhujiC-2B-2Fe-2Bt4lOfN3t-2FKVGohThx0kayIg-3D-3Dd73I_u54yOg95gSiorOFtL9Ri5jHR46sNuwuiPxwF3u2qznClz-2FsElE0WDD4qBF9eAazxQoo1FcrdYF5C5izifgROf45o6VjxAWDWaRTlfBpVL8Ra5MFxfBFLq5AFXMybaoZUUJSFFAPdr6jNAL3davea8fEcYbBWDA3JGnMyEs7l3ZvDcWV7LeU8tx9SzC8o1pooTfByrcoL2giZcBzGsXUWWvmgUY41hS-2BNpnLj9CNI3xGkG6bABpfjSEsey8AfiyKDSgdVVLTkBQJDypXpzqH3u98OTn71J-2BqG5Je91OFrYaQIDmOaNKDtIZB0SsGuLs7uoKE54iUQY0rVheDCjogdVIvKy4xpctknC0Qb6t4kfIhqa-2BHlQbbJoFxkMfg9rJ8kaZ8F58Nwp5EnfF7Zr-2FWLxQ-3D-3D) Work continues on researching your request and compiling all responsive records. I estimate next responding to your request on or before 9/24/2020 4:30:00 PM or upon your review of the prior installment, whichever occurs last. Please be assured you will be promptly notified if a response is available sooner or if additional time is necessary. This date has been established as reasonable when considering available staffing resources, the number and complexity of all open requests, the time it will take to identify, compile and examine additional records, and other essential functions we cannot re-prioritize In the meanwhile, should you have questions or need further assistance, please contact me by calling 509-585-4507 or by your direct reply to this message. You can quickly access your request here: Kind regards, Jennifer Hansen
Public Records Specialist NOTE:
Please be sure to review our public records policy which contains important information about how the City administers public records requests, the rights of requestors, and the obligations of each party to uphold. (via this link) Your records are  Please login to your GovQA account to access the records. You may want to refer to the confirmation email you received confirming our receipt of your request. not attached to this email. You may also want to view instructions here.These files will not be available indefinitely. Therefore, you'll want to save them to your own files so that you may access them when needed. They will be routinely purged once retention has been met without advance notice to you. Pursuant to RCW 42.56.120 and the City’s Public Records Policy, we are not obligated to fulfill the balance of requests whenever a customer fails to claim or review records. Without your timely review of these records within 30 days the request will be automatically considered abandoned, work will cease, and this request will be closed without further advance notice to you.

--- Please respond above this line ---
Beryl Lipton
MuckRock News DEPT MR 100969 411A Highland Ave
Somerville MA 02144 RE: PUBLIC DISCLOSURE REQUEST L000986-081820 Greetings: Records have been compiled in response to your public disclosure request stating, "To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:

POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.

Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.

FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.

DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.

OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.

For reference, here are examples of the kinds of materials that would be responsive to this request:
• Pennsylvania state statute (http://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol35/35-2/55.html);
• opinion of the Wisconsin Attorney General (https://docs.legis.wisconsin.gov/misc/oag/archival/_293/_1/_16);
• Orlando Police Department policy (https://www.orlando.gov/files/sharedassets/public/documents/opd/policies-and-procedures/police-operations/1132.3-response-to-calls-traffic-stops-by-unmarked-police-vehicles.pdf);
• Howard County, Maryland Internal Audit Report of Police Take-Home Vehicle Program Audit - May 2018 (https://cc.howardcountymd.gov/LinkClick.aspx?fileticket=xwqgv-M7q9g%3D&tabid=132&portalid=0)
• Minneapolis’s Daily Activity Report (MP-3006) and Equipment Work Order Log (MP-5400)

If any portion of materials responsive to this request should be deemed unavailable or non-disclosable, please specifically identify the portions of the records or the specific information that is unavailable and the reason for the unavailability.

If any portion of this request is unclear or if this request could be modified to reduce the burden of producing responsive documents or provide them more efficiently or expeditiously, please reply with a request for clarification or a proposed modification.

This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the request of a member of your community as part of a project to better understand policing agencies nationwide.

In the event that there are fees appropriately assessed in association with this request, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AABI9Q6bsYmmz84hr12uOfeUTFI%3A1k7z6V%3AJBRnxQbjotNqNxmESdnBoxkRW-k&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fkennewick-police-5656%252Funmarked-vehicle-data-policies-reporting-use-kennewick-police-100969%252F%253F." Transmitted to you today via the records portal are five (5) attachments which were identified as responsive to your request. The files will be removed from your account after thirty days. Therefore, please be sure to promptly save or print them for future use. We have made a diligent and good-faith effort to locate all responsive records and our search is complete. No documents have been withheld based on a claim of statutory exemption and no information has been redacted from the documents that have been made available to you. With transmittal of these records this request is considered satisfied and closed. This is our final and definite response. Thank you for your patience while we worked to satisfy your request. If you have any questions or need further assistance with this request, please contact me by calling 509-585-4507 or by your direct reply to this message. You can quickly access your request here: https://kennewickwa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=15056&coid= However, any new requests for additional information, changes to the records requested under this request and other such modifications must be submitted as a new records request. Thank you, Jennifer Hansen
Public Records Specialist
GENERAL PUBLIC RECORDS NOTES: Please be sure to review our public records policy (via this link) which contains important information about how the City administers public records requests, the rights of requestors, and the obligations of each party. Your records are not attached to this email. Please login to your GovQA account to access the records. You may want to refer to the email you received confirming our receipt of your request. You may also want to view instructions here You'll need to log in to your customer account to access the records . These files will not be available indefinitely. Therefore, you'll want to save them to your own files so that you may access them when needed. The records will be routinely purged once retention has been met without advance notice to you. Pursuant to RCW 42.56.120 and the City’s Public Records Policy, we are not obligated to fulfill the balance of requests whenever a customer fails to claim or review records. Without your timely review of these records within 30 days we will automatically consider your request abandoned.