Kentucky police certification 2024-11-13

To Whom It May Concern:

This is a public records request made via MuckRock under the Kentucky Open Records Act, seeking records related to law enforcement officer certification in this state.

This request is brought by Big Local News along with a collaboration of news organizations, including Invisible Institute, MuckRock, and other news organizations. Big Local News is a program of Stanford University’s Journalism and Democracy Initiative and helps journalists collect, process and analyze public data.

We are seeking two categories of certification records:

* All certified officers
All law enforcement officers who are actively certified as of the date of this request (or when the request is processed). If your system maintains historical records of previously certified officers who are no longer active, please include them as far back as possible. If correctional officers are certified by your agency, please include them as well.

* Decertified officers
All law enforcement officers who have been decertified through revocations, voluntary surrenders, suspensions or any other actions going back as far as possible. Please include records for decertified correctional officers if available.

Data elements for certified officers:
* Officer unique ID number
* POST or state certification ID number
* Officer’s full name
* Officer’s date of birth or, if not releasable, year of birth or current age
* Officer’s city and/or zip code of residence
* Officer’s last/current department or agency
* Officer’s last/current department or agency start date
* Officer’s last/current position and/or rank at that department or agency
* Officer’s previous departments/agencies (employment history), with start and end dates
* Officer's reason for separation from any previous departments
* Officer’s positions and/or ranks at previous departments or agencies
* Officer’s original date of certification
* Current status of certification (active, lapsed, expired, suspended, etc.)
* Last action taken on certification
* Date of last action on certification
* Disciplinary actions taken against this officer’s certification
* Dates of disciplinary actions taken against this officer’s certification
* Training history/additional certifications of this officer, if available

Data elements for decertified officers:
* Officer unique ID number
* POST ID number
* Officer’s full name
* Officer’s date of birth or, if not releasable, year of birth or current age
* Officer’s city and/or zip code of residence.
* Officer’s last department/agency, with start and end date
* Officer’s last position and/or rank at that department or agency
* Decertification action taken (revocation, suspension, voluntary surrender, etc.)
* Date decertification action taken
* POST case number, if applicable
* Reason for decertification or similar action

If your certification system contains data elements not listed above, please include them in the response, provided they are releasable under the law. On the other hand, we recognize some of the information we are asking for may not be tracked by your system. If that is the case, we are willing to accept as many of the data elements as your agency maintains. If some records are more readily available, we are happy to receive partial information as soon as possible while the remaining request is processed.

In addition to the data elements listed, we request documentation necessary to understand and interpret the data, including but not limited to record layouts, data dictionaries, code sheets, lookup tables, etc.

Our preference is to receive structured data provided in a machine-readable text file, such as delimited or fixed-width formats. We can also handle a variety of other data formats including SQL databases, Excel workbooks and MS Access. If there are additional formats your agency would prefer to provide, please let us know.

We are seeking this information as a news media organization on a matter of public interest concerning the conduct of government. As such, we ask for a waiver of all fees, if allowed under state law. If fees are necessary to reimburse the agency for actual costs, we agree to pay up to $100. If costs exceed that amount, please let us know before fulfilling the request.

Please send clarifications and questions via electronic communication at any time. Thank you very much for your time and attention to this request.

Sam Stecklow
Journalist
Invisible Institute

Hello Brandi

Thanks for providing these records.

I have a couple follow-up questions:

1. Could the files be provided as Excel or CSV spreadsheets?
2. Could the unique IDs for the officers who have been decertified be provided?
3. Does KLEC maintain any data about the reason for an officer's separation from a department, or simply the fact of the separation? This was a requested data point.

Please let me know if I can answer any questions about this.

Thank you

Sam Stecklow
Invisible Institute

Thanks very much for the updated files.

Can you please clarify why it is not an invasion of privacy to provide the unique ID for certified officers, but it is for decertified officers? My purpose is only in being able to fully and accurately differentiate officers with similar names. I have no objection to the withholding of things like Social Security Numbers, addresses, or anything else, but I am not sure I'm following why the KLECS unique IDs are being considered as such.

Please let me know if you would like to discuss further on a call.

Thank you

Sam Stecklow
Invisible Institute

Excuse me - I did not realize that the academy/unique ID was being withheld from all three files. You may be aware that this information was previously provided in KLEC's 2022 response to an identical request. This information is crucial in differentiating between officers with similar names. There is no personal privacy implication in the unique ID. I ask that KLECS please reconsider this denial.

Thank you

Sam Stecklow
Invisible Institute

Hello

I'd like to follow up on this.

Thanks

Sam Stecklow
Invisible Institute