Public Records Request: Powell & SST
It is a clone of this request.
| Submitted | July 3, 2023 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: e
To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
Metadata of all emails which are sent to, from, including being CCed or BCCed by David Powell from January 1, 2022 to April 19, 2023 including one of the following keywords, "Sound Thinking", "SoundThinking", "ShotSpotter", "SafetySmart", "SST" or "Shot Spotter".
The specific metadata data points I'm interested in are: to address(es), from address, cc address(es), bcc address(es), sent date/time, received date/time, subject line, and if the email has an attachment. This request does not seek the contents of the emails themselves, and only the specified email metadata. Please provide me with the records in an Excel format.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Kent Hoover, a citizen of Tennessee, in coordination with e.
From: City of Knoxville
Mr. Hoover -
The City is denying your request for records as submitted, for the reason explained below by the City Law Department.
Eric Vreeland
Deputy Director of Communications
Please be advised that because of questions regarding the validity of requests for information under the Tennessee public records laws from request fulfillment services, particularly those located outside the State of Tennessee, the City of Knoxville does not provide copies of public records through such entities, including muckrock.com. Should you wish to submit a request to inspect or copy public records directly to the City of Knoxville, you may do so through the City department holding the requested records or through the City’s Department of Communications, either in person, by phone, by letter or by e-mail, using the form provided at this link:
http://www.knoxvilletn.gov/government/city_departments_offices/communications/. Pursuant to state law, requestors are expected to provide proof of Tennessee citizenship at the time of the request.
Ronald E. Mills
Deputy Law Director
City of Knoxville
400 Main Street Suite 699
P.O. Box 1631
Knoxville, TN 37901
(865) 215-2050 phone
(865) 215-2643 fax
rmills@knoxvilletn.gov<mailto:rmills@knoxvilletn.gov>
[Description: http://www.cityofknoxville.org/logos/NONE_cok_horz_seals_gold.jpg]
-
image
From: Sam Carey
Dear City of Knoxville officials:
Enclosed please find correspondence related to a public records request submitted by Mr. Kent Hoover, a Tennessee resident. We kindly appreciate your attention to this matter and look forward to receiving a response within seven (7) business days. If this correspondence should be directed to another individual or include other staff members, please let us know.
Much appreciated,
Jennifer Safstrom
From: City of Knoxville
See attached
From: Sam Carey
See attached.
From: City of Knoxville
Please see attached correspondence from Ronald E. Mills, Deputy Law Director for the City of Knoxville, Tennessee.
Brenda Conn, Legal Assistant
City of Knoxville Law Department
P. O. Box 1631, Knoxville, TN 37901-1631
400 Main Street, Suite 699, Knoxville, TN 37902
865.215.2050
From: City of Knoxville
Mr. Hoover -
Since this request was initiated last summer, I want to revisit what you're requesting, in order to correctly produce the records you want.
Is this correct? This is what I have passed on to our Information Systems technicians:
Metadata of all emails which are sent to, from, including being CCed or BCCed by David Powell from January 1, 2022 to April 19, 2023 including one of the following keywords, "Sound Thinking", "SoundThinking", "ShotSpotter", "SafetySmart", "SST" or "Shot Spotter".
The specific metadata data points I'm interested in are: to address(es), from address, cc address(es), bcc address(es), sent date/time, received date/time, subject line, and if the email has an attachment. This request does not seek the contents of the emails themselves, and only the specified email metadata. Please provide me with the records in an Excel format.
I am unsure of the amount of time needed to fulfill this request, but I need to advise you of the possibility of a fee. The City follows the labor-reimbursement schedule outlined by the Tennessee Office of Open Records Counsel in handling records requests. The first hour of labor is waived, but then your fee would be the reimbursement for City employees' time for each subsequent hour. I believe that responding to this request may exceed the first free hour of labor, therefore resulting in a fee. I will be able to give you an estimate once an IS technician can start working on this.
Ms. Safstrom and Mr. Carey - I have included you in this email. Do you wish to continue to be included in correspondence regarding this records request between the City of Knoxville and Mr. Hoover?
Eric Vreeland
Deputy Director of Communications
From: e
That is correct.
Thank you.
From: City of Knoxville
Mr. Hoover -
Attached are the records that you requested in an Excel format. This should close out your request from last summer for the specified metadata records.
Gathering these records did incur a small labor-reimbursement fee. As we'd discussed in previous emails, the City follows the labor-reimbursement schedule outlined by the Tennessee Office of Open Records Counsel in handling records requests. The first hour of labor is waived, but then your fee would be the reimbursement for City employees' time for each subsequent hour.
After waiving the first hour of labor, your fee comes to $29.10. This reflects 2 hours of labor ($29.10 hourly salary) of one Information Systems technician.
If paying by check is possible, that’s probably easiest for us.
Please mail a check in the amount of $29.10 payable to the City of Knoxville to this address:
City of Knoxville
c/o Communications Department
Eric Vreeland, Deputy Director
City County Building, 400 Main Street, Room 654C
P.O. Box 1631
Knoxville TN 37901
Or, if you prefer to pay electronically, pls use this link:
https://pay.payitgov.com/knoxville-treasurydepartment
On the last line, where it asks for an invoice number, just type in “public records request.”
I’d appreciate it if you or someone with Muckrock can email me if an electronic payment is made, because I circle back to any records requesters at the end of the year if I’m not sure the fee has been paid.
Thanks!
Eric Vreeland
Deputy Director of Communications
-
Hoover records request OneDrive_2024-02-19
From: City of Knoxville
Hello, Mr. Hoover. Has this labor-reimbursement fee been paid? Perhaps it has been paid, and if so, I apologize for this email. But I just checked with our Finance Department, and I'm seeing no City record of a $29.10 deposit - either from a check or a credit card payment.
Eric Vreeland
Deputy Director of Communications
From: City of Knoxville
Mr. Hoover - I am checking again. Have you paid your fee? I have found no record on our end of payment. Please follow one of the payment options below, or email me back if I am in error and payment has already been made.
Thanks,
Eric Vreeland
Deputy Director of Communications
From: e
I was never asked about a fee and did not agree to paying a fee before you supplied the records.
In my request, I specifically said: "In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request."
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on July 5, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on July 5, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: City of Knoxville
This appears to be auto-generated. The City of Knoxville provided these records on Feb. 20, 2024. Please update your records accordingly. Thanks!
Eric Vreeland
Deputy Director of Communications
From: e
Eric, did you receive my communication from 8/4/24? I never received a response from you.
In my communication, I wrote:
I was never asked about a fee and did not agree to paying a fee before you supplied the records.
In my request, I specifically said: "In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request."
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on July 5, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: City of Knoxville
Muckrock: You keep sending us this notification, which appears to be auto-generated. And I again am responding back: The City of Knoxville provided these records 7 months ago - on Feb. 20, 2024. We have provided all responsive records, and we have completed and closed your request for these records. Please update your files accordingly. I will be ignoring future auto-generated prompts in this matter. Thank you.
Eric Vreeland
Deputy Director of Communications