Virginia Military Institute Records retention
| Tracking # |
25-5 |
| Submitted | Jan. 3, 2025 |
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Communications
From: Anonymous
To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
Records identifying the Virginia Military Institute Records retention officer and all approved records retention and disposition schedules (RM-3, etc.) for the 2020 – 2021, 2021 – 2022, 2022 – 2023, 2023 – 2024 and 2024 – 2025 academic years.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Tom Nash, a citizen of Virginia, in coordination with Anonymous.
From: Virginia Military Institute
Virginia Military Institute
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Your record request #25-5 has been submitted successfully.
As the requester, you can always see the status of your
request by signing into the Virginia Military Institute
portal.
If you haven't already signed in, you may need to
activate or setup your account to get started.
Once your account is activated, you can communicate directly with the Virginia Military Institute through NextRequest.
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From: Virginia Military Institute
Virginia Military Institute
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Record request #25-5 has been published and is now available for public view.
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From: Virginia Military Institute
Virginia Military Institute
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A message was sent to you regarding record request #25-5:
VMI requires all outstanding balances in excess of 30 days be paid, in accordance with Va. Code § 2.2-3704(I.), On Dec. 3, 2024 when responsive records were released, you were also provided an invoice for the actual cost of fulfilling request 24-73 in the amount of $138.66. However, only payment in the amount of $76.30 was received leaving a balance of $62.36. Until this balance is paid, VMI will not begin processing this and future requests.
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From: Anonymous
Bill Paid
TO AVOID UNNECESSARY DELAYS IN PROCESSING, I REQUEST NOW THAT ANY ESTIMATED COST TO FILL MY REQUEST BE PROVIDED.
YOU DO NOT NEED TO ASK ME IF I WANT YOU TO PREPARE A COST ESTIMATE IF THERE IS ONE.
From: Virginia Military Institute
Virginia Military Institute
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A message was sent to you regarding record request #25-5:
VMI has yet to receive payment for your outstanding balance on request #24-73. In accordance with Va. Code § 2.2-3704.(I.), VMI requires all outstanding balances older than 30 days to be paid before processing your request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Virginia Military Institute.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Anonymous
I have a credit card paid confirmation, please check again.
From: Anonymous
Someone will be calling the Finance Office Monday to resolve this
From: Virginia Military Institute
Virginia Military Institute
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A message was sent to you regarding record request #25-5:
Feel free to provide the credit card confirmation and I will run it down with the Finance office.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Virginia Military Institute.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Anonymous
I have confirmation the fee was paid please complete the FOIA
From: Virginia Military Institute
Virginia Military Institute
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Record request #25-5 has been closed. The closure reason supplied was:
Records responsive to your request are available at the link below:
https://vmi.box.com/s/31punqd2wchs9uzibn6tlggbeopprmp8
Responsive records not contained in the link either could not be found or do not exist.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Virginia Military Institute.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
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25-5_Nash
From: Anonymous
This FOIA did not provide the information requested. Specifically, I requested: "Records identifying the Virginia Military Institute Records retention officer and all approved records retention and disposition schedules (RM-3, etc.) for the 2020 – 2021, 2021 – 2022, 2022 – 2023, 2023 – 2024 and 2024 – 2025 academic years." While these policies list a "Job Title" for the records manager they do not provide the name of the Records Retention Officer during these periods. Also, this FOIA did not include "all approved records retention and disposition schedules (RM-3, etc.)" or similar documents describing and certifying the documents destroyed. Such required records of documents destroyed shuld be available if VMI properly recorded them. If they do not exist please confirm that VMI did not create or maintain retention and dispositions schedules (or equivolent documents) for the records destroyed during these periods.
From: Virginia Military Institute
Virginia Military Institute
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A message was sent to you regarding record request #25-5:
Responsive records provided clearly identified the Institute's record retention officer. Additionally, the general order states, "The Virginia Military Institute complies with all requirements for records retention and destruction
as governed by the VPRA. Records retention and disposition schedules for state agencies are created and maintained by the Library of Virginia." Retention schedules are available on the Library of Virginia website.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Virginia Military Institute.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>