Phi Theta Kappa records (Maricopa County Community College District)
| Multi Request | Phi Theta Kappa records |
| Submitted | Sept. 20, 2024 |
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Communications
From: Marina Villeneuve
To Whom It May Concern:
Pursuant to the Arizona Public Records Law, I hereby request the following records:
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
Context: Phi Theta Kappa in their invitations tells students that they are in the "top 10% of students on your campus." I am trying to ascertain whether that is accurate, whether Phi Theta Kappa receives follow-up information from colleges on student GPA, and how Phi Theta Kappa obtains student personal data, and what kind of data, in the first place.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Marina Villeneuve
From:
Good afternoon,
We are writing to acknowledge receipt of your public records request.
A search will be conducted to determine what records exist and that
are responsive to your request.
Please note that records requests are processed in the order received and
we will follow up with you directly upon completion of the search and
review of documents.
Thank you.
[image: Maricopa Community College District Office logo]
MARICOPA COMMUNITY COLLEGES
Office of General Counsel - Public Stewardship Services
2411 West 14th Street, Tempe, AZ 85281
public.records@info.maricopa.edu
https://www.maricopa.edu/
From: Maricopa County Community College District
Good afternoon,
In order for us to perform a records search, please provide more detail for
your term “records” under items #1 and #2 as the request is broad in terms
of scope.
Thank you.
[image: Maricopa Community College District Office logo]
MARICOPA COMMUNITY COLLEGES
Office of General Counsel - Public Stewardship Services
2411 West 14th Street, Tempe, AZ 85281
public.records@info.maricopa.edu
https://www.maricopa.edu/
From: Marina Villeneuve
Hello,
1. Copies of all records (including records concerning student information, such as lists of students, their contact information, GPA) provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
2. Copies of all records (including records concerning student information, such as lists of students, their contact information, GPA) provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
Phi Theta Kappa through its PTK Connect program (https://recruitptk.org/) provides data on students to universities.
Phi Theta Kappa also receives data about students from community colleges. Phi Theta Kappa then uses that data to send invitations to students.
I am looking to see what sort of records that colleges and universities are providing to Phi Theta Kappa, and what records colleges and universities are receiving. I am looking to see, for example, whether Phi Theta Kappa is receiving information about student GPA from colleges.
I can be reached at 617-528-8101 if you'd like to discuss and narrow further.
Sincerely,
Marina Villeneuve
From: Maricopa County Community College District
Good morning,
Thank you for the information. A records search will be conducted to
determine if there are records responsive to your public records request.
Kind Regards.
[image: Maricopa Community College District Office logo]
MARICOPA COMMUNITY COLLEGES
Office of General Counsel - Public Stewardship Services
2411 West 14th Street, Tempe, AZ 85281
public.records@info.maricopa.edu
https://www.maricopa.edu/
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Arizona Public Records Law request, copied below, and originally submitted on Sept. 25, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Maricopa County Community College District
Hello,
Thank you for your inquiry. The search for records in response to your
request is still ongoing.
Given the volume and breadth of your request, it involves searching an
email archive system as well as gathering records from ten independently
accredited colleges within the Maricopa Community College District. You
have requested records in 8 broad categories, is there one of the
categories that you would like to prioritize?
We often release records that are voluminous on a roll out basis - for
example releasing them in batches (versus waiting until all documents are
processed). As soon as there are records available for release, we will
let you know.
Kind regards.
[image: Maricopa Community College District Office logo]
MARICOPA COMMUNITY COLLEGES
Office of General Counsel - Public Stewardship Services
2411 West 14th Street, Tempe, AZ 85281
public.records@info.maricopa.edu
https://www.maricopa.edu/
From: Marina Villeneuve
Thank you!
If possible, I would like to prioritize #8: Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
Sincerely,
Marina Villeneuve
From: Marina Villeneuve
Also, I would like to narrow the email request to emails from domain @ptk.org to your college president/chancellor.
From: Maricopa County Community College District
Hello,
Thank you for your emails with updated parameters.
In response to your first email on 11/4, responsive policies related to
handling of student data, please see the web links below that are readily
available and posted for public information:
Maricopa Community Colleges District Governing Board Policies
<https://district.maricopa.edu/governing-board-operations/board-policies> and
the Administrative Regulations
<https://district.maricopa.edu/administrative-regulations>.
A friendly reminder that records requests are processed in the order
received and
we will follow up with you directly upon completion of the search and
review of documents.
Thank you.
[image: Maricopa Community College District Office logo]
MARICOPA COMMUNITY COLLEGES
Office of General Counsel - Public Stewardship Services
2411 West 14th Street, Tempe, AZ 85281
public.records@info.maricopa.edu
https://www.maricopa.edu/
From: Maricopa County Community College District
Good afternoon,
The Office of General Counsel - Public Stewardship Services
has processed records in response to your narrowed public records request
for *“**emails from domain @ptk.org <http://ptk.org> to your college
president/chancellor"* [January 1,2024 to September 20,2024]. There are 167
pages.
The records search under the parameters *“emails **from domain @ptk.org
<http://ptk.org> to your college president/chancellor”* is still in
process.
Please be alert to an auto generated message from mailer@nextpoint.com
containing
a secure web link for accessing the documents. The subject line of the
email will state “Nextpoint: Danay Bell has sent a file to you.” From
the secure web link you may download a zipped file containing the documents
in response to your records request. The file will be zipped, please
extract the zip to obtain the pdf file.
****The secure link will expire in 30 days. To view documents after 30 days
you will need to first download and save them.****
Thank you.
[image: Maricopa Community College District Office logo]
MARICOPA COMMUNITY COLLEGES
Office of General Counsel - Public Stewardship Services
2411 West 14th Street, Tempe, AZ 85281
public.records@info.maricopa.edu
https://www.maricopa.edu/
From: Maricopa County Community College District
A file has been shared with you.
Hello Marina Villeneuve,
Danay Bell (danay.bell@domail.maricopa.edu) has invited you to securely access a file in Nextpoint.
RLSD2024.12.11 - 12/11/2024 07:05PM UTC
Volumes:
RLSD2024.12.11 Volume 1 | (24 MB)
Danay Bell says:
"Hello,
The Office of General Counsel - Public Stewardship Services has processed records in response to your public records request. There are 167 pages.
After you click the red Accept button (found below), two things occur for secure authentication. First, you will be taken to a secure landing page with links to download a zipped file containing the records. Second, shortly thereafter a separate email containing a security code will be sent to your email address.
In order to activate the link from the secure landing page, please type your name, email address and the security code within the appropriate fields. Once the information is submitted, click the link to download the zipped file. The file must be unzipped in order to access the PDF files.
The secure link will expire in 30 days.
Thank you.
Danay Bell
Maricopa Community Colleges District
Office of General Counsel -Public Stewardship Services
public.records@info.maricopa.edu
Phone 480-731-8882
"
After you click accept, you will be sent a separate email with a secure access code.
Click here to access the file:
https://secure.nextpoint.com/case/351050001/shared_exports/1/edit
Your access will expire on 1/10/2025.
Thanks,
Team Nextpoint
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-
RLSD2024.12.11_Volume_1