Bristol CC Vendor Expenses, FY15-FY24
| Tracking # |
#218 218 |
| Submitted | Aug. 11, 2024 |
| Est. Completion | Sept. 25, 2024 |
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Communications
From: AJ Vincelli
Hello,
Pursuant to the Massachusetts Public Records Law, I am hereby submitting a Public Records Request for all money given from Bristol Community College to external vendors/suppliers in FY2015 through (and including) FY2024, a total of 10 years.
Specifically, the data I am requesting include (but are not limited to):
* all vendors, suppliers, individuals, and public-private partnerships
* all materials, goods, services, properties, commodities, equipment leases, property leases, and licenses
* all catalog orders, non-catalog orders, blanket orders, direct payments, bank card purchases, strategic sourcing, and competitive procurements
* all auxiliary services purchases (starts in 2022, may be from a different accounting system)
* all purchase orders, requisitions, and invoices
* all products, goods, services, contracts, and subcontracts
* all accounts, classes, commodities, and departments
* regardless of the funding source
I’m requesting the data in a single Excel spreadsheet file (.xlsx format) with at least the following columns:
* Amount
* Supplier/Vendor Name
* Account Description
* Commodity Description
* Fiscal Year
* Department/Origin Description
Please report every expense, even if one or more of the above fields is blank. Please also include negative expense amounts, which is rare but does occur.
In case it’s helpful, I've attached an image example of what I’m hoping to receive. The columns may be in any order, and the fiscal years may be on one sheet or different sheets. The columns can be sorted in any order, or unsorted if that’s easiest.
I’m anticipating that this request may be fulfilled by a simple financial report generation and export of the generated file, and therefore shouldn’t take much human time or incur any fees. Please let me know immediately if this isn’t the case, so I can modify my request as necessary to meet the PRL deadline of 10 business days.
Please email the Excel file by the deadline of Monday August 26th, 2024.
Thank you very much!
Sincerely,
AJ Vincelli
Graduate Student Union at UMass Dartmouth
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FOIA_Request_Example.jpg
From: Bristol Community College
Hello,
I am in receipt of your public records request, and I will begin moving it forward. In the meantime, may I ask that you send your request through our official form so that we can attach the proper tracking number.
Form is found on this page:
Www.BristolCC.edu/publicrecords<http://Www.BristolCC.edu/publicrecords>
This is the form:
https://www.bristolcc.edu/about/publicrecordsrequest/bristolpublicrecordsrequestform/
Thank you,
Joyce
From: AJ Vincelli
Hi Joyce,
Sure, I will work on this asap. Thank you for letting me know.
Sincerely,
AJ Vincelli
From: Bristol Community College
Hello,
The Massachusetts Public Records Law (M.G.L. Chapter 66 & Chapter 4, Section 7(26)) provides that every person has a right to access public information. This right of access includes the right to inspect or be furnished a copy of any public record within ten (10) business days following the receipt of a request.
This is to confirm receipt of the request below.
Thank you,
Joyce Faria Brennan | Vice President, Marketing & Communications | Public Records Officer
Bristol Community College | 777 Elsbree Street, Fall River, MA 02720 | D100
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From: Bristol Community College
Hello,
We are working on this. I will get back to you asap.
Joyce
From: Bristol Community College
Hello,
We have reviewed your request. Please see below and let me know your response ASAP.
Option 1: The example you attached requests much less information than what you listed below in the bullets. We may have something like the sample that can be more easily available and able to fulfill within the 10-days
Option 2: If we were to do all the bullets it would not be an Excel, and it would take hours to pull together. I will need to reach out to the Secretary's office, get an extension and provide you with a fee estimate. Once the estimate is paid we will fill the request. This is standard practice for a request of this size.
Please let me know which option you prefer.
Joyce
Joyce Faria Brennan (she/her) | Vice President, Marketing & Communications | Public Records Officer
Bristol Community College | 777 Elsbree Street, Fall River, MA 02720 | D100
From: AJ Vincelli
Hi Joyce,
I'm not sure what you mean about my sample not including all of the bullets. The 6 columns are all I need, it's just that each row should be for an expense to every possible vendor (the top set of bullet points).
Maybe I could give you a call on Monday if that's easier?
Thanks,
AJ Vincelli
From: Bristol Community College
Can you reply to this email with clear bullets of what you are looking for? What is outlined below will take a great deal of time. I need exact description. As per public records law, we do not create documentation we provide what is in existence and can be downloaded from our databases. I need to find out if we have a way of downloading the items you requested into one document. If not you will receive multiple documents that you will need to compile in the way you wish to view.
Joyce
Joyce Faria Brennan | Vice President, Marketing & Communications
Bristol Community College | 777 Elsbree Street, Fall River, MA 02720<x-apple-data-detectors://0/1> | D100
From: AJ Vincelli
Hi Joyce,
I'll follow up with you from my personal email account, to give more specifics. Stand by.
Thanks,
AJ
From: Bristol Community College
Dear Supervisor Arthur,
Please see the attached request for an extension.
Kindly let me know if you have any questions.
Sincerely,
Joyce
Joyce Faria Brennan (she/her) | Vice President, Marketing & Communications | Public Records Officer
Bristol Community College | 777 Elsbree Street, Fall River, MA 02720 | D100
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From: Bristol Community College
Good afternoon,
We have reviewed your request and based on all of the information requested and resources necessary to fulfill the request we would like to provide the attached fee request.
Sincerely,
Joyce
Joyce Faria Brennan (she/her) | Vice President, Marketing & Communications | Public Records Officer
Bristol Community College | 777 Elsbree Street, Fall River, MA 02720 | D100
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