Email metadata of MA Supervisor of Records Shawn Williams
| Submitted | April 13, 2016 |
| Due | June 3, 2016 |
| Est. Completion | None |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Evan Anderson
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:
All email metadata (To, From, and Date fields) of Shawn Williams, Esq., the Supervisor of Public Records, for the year 2015. Please note that I am not seeking the "Subject" field at this time.
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Evan Anderson
From: Mikhaeal, George (SEC)
Good Afternoon,
The Public Records Division (Office) has received your Public Records Request (Request) dated April 13, 2016. Specifically, you asked for “All email metadata (To, From, and Date fields) of Shawn Williams, Esq., the Supervisor of Public Records, for the year 2015.” The Office has determined that it would take a network administrator in the Office of the Secretary of the Commonwealth, who is capable of compiling the requested documents, to search for and segregate such information about 20 hours of time, at an hourly rate of $43.33. The total amount of the Office’s good faith estimate of the costs associated with complying with your Request is thus $866.60. This amount is payable in advance of the Office’s furnishing of your Request. You may pay by check payable to the Commonwealth of Massachusetts sent to the Attention of the Office. If the amount you furnish turns out to exceed the necessary amount needed to comply to your Request, you will be refunded the difference. If the amount turns out to fall short of the necessary amount to comply to your Request, the Office will comply to the extent paid for and will submit a new estimate to you to complete the response. The Office will wait to hear from you before beginning the work necessary to compile the records responsive to your Request. If you have any further questions, please do not hesitate to contact us at the number below.
Best,
George Mikhaeal
Administrative Assistant
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02128
www.sec.state.ma.us/pre<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sec.state.ma.us_pre&d=AwMFAg&c=Rlm5WhGmPEr8srpDE4r86Q&r=q673IyOonMYyQUBx9XDnQYMlIwpyeMhAjRvB4EVg3cY&m=Za8OebAu8HXrlwhrQlCvz4j7bocBHi75naTr3QJXSwU&s=ffhZcWzoZIFvo3xppC-SaPraUeoNjNrSoCvT6Hl62S4&e=>
P: 617-727-2832
Fax: 617-727-5914
-
image001
From: Evan Anderson
Hi there,
Thank you for your response. Extracting metadata from an email server is very simple and should not require anywhere near 20 hours of work. May I ask what email client you are using?
Thank you,
Evan
From: Mikhaeal, George (SEC)
Hello,
It is my understanding that this office uses email client Microsoft Outlook 2010. Please let me know if you have any further questions. Thank you.
Best,
George Mikhaeal
Administrative Assistant
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02128
www.sec.state.ma.us/pre<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sec.state.ma.us_pre&d=AwMFAg&c=Rlm5WhGmPEr8srpDE4r86Q&r=q673IyOonMYyQUBx9XDnQYMlIwpyeMhAjRvB4EVg3cY&m=Za8OebAu8HXrlwhrQlCvz4j7bocBHi75naTr3QJXSwU&s=ffhZcWzoZIFvo3xppC-SaPraUeoNjNrSoCvT6Hl62S4&e=>
P: 617-727-2832
Fax: 617-727-5914
From: Evan Anderson
Hi Mr. Mikhaeal,
Thank you for your prompt response. Exporting email metadata to an Excel spreadsheet from Microsoft Outlook is a fairly straightforward process. I have done it myself using this guide: http://smallbusiness.chron.com/export-outlook-emails-excel-spreadsheets-41441.html
Please note that I am not requesting the content of the emails, so the spreadsheet column that contains email content may be deleted.
I would appreciate if you could reassess the fee you have charged me, as I believe that it would not take 20 hours to complete this process.
Thank you again,
Evan
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Mikhaeal, George (SEC)
Evan,
In regards to your Public Records request to our office, I am waiting on clarification from our IT Department as to see if a reassessment of the fee estimate is possible. I will keep in touch with you before the end of the week when a response can be expected.
Best,
George Mikhaeal
Administrative Assistant
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02128
www.sec.state.ma.us/pre<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sec.state.ma.us_pre&d=AwMFAg&c=Rlm5WhGmPEr8srpDE4r86Q&r=q673IyOonMYyQUBx9XDnQYMlIwpyeMhAjRvB4EVg3cY&m=Za8OebAu8HXrlwhrQlCvz4j7bocBHi75naTr3QJXSwU&s=ffhZcWzoZIFvo3xppC-SaPraUeoNjNrSoCvT6Hl62S4&e=>
P: 617-727-2832
Fax: 617-727-5914
From: Mikhaeal, George (SEC)
Good Afternoon,
The Public Records Division (Office) has reviewed your Public Records Request (Request) dated April 13, 2016. Specifically, you asked for “All email metadata (To, From, and Date fields) of Shawn Williams, Esq., the Supervisor of Public Records, for the year 2015.” The Office has provided to you a fee estimate on April 22, 2016 and subsequent to a review, it has since then revised your estimate.
The Office determined that it would take a network administrator in the Office of the Secretary of the Commonwealth, who is capable of compiling the requested documents, to search for and segregate such information approximately 1 hour of time, at an hourly rate of $43.33. The total amount of the Office’s good faith estimate of the costs associated with complying with your Request is thus $43.33. This amount is payable in advance of the Office’s furnishing of your Request.
You may pay by check payable to the Commonwealth of Massachusetts sent to the Attention of the Office. If the amount you furnish turns out to exceed the necessary amount needed to comply to your Request, you will be refunded the difference. If the amount turns out to fall short of the necessary amount to comply to your Request, the Office will comply to the extent paid for and will submit a new estimate to you to complete the response. The Office will wait to hear from you before beginning the work necessary to compile the records responsive to your Request. If you have any further questions, please do not hesitate to contact us at the number below.
Best,
George Mikhaeal
Administrative Assistant
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02128
www.sec.state.ma.us/pre<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sec.state.ma.us_pre&d=AwMFAg&c=Rlm5WhGmPEr8srpDE4r86Q&r=q673IyOonMYyQUBx9XDnQYMlIwpyeMhAjRvB4EVg3cY&m=Za8OebAu8HXrlwhrQlCvz4j7bocBHi75naTr3QJXSwU&s=ffhZcWzoZIFvo3xppC-SaPraUeoNjNrSoCvT6Hl62S4&e=>
P: 617-727-2832
Fax: 617-727-5914
From: MuckRock.com
To Whom It May Concern:
Please find enclosed a check for $43.33 to satisfy the fee associated with the attached public records request.
Thank you.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Mikhaeal, George (SEC)
Hello,
Attached please find records responsive to your request. Please do not hesitate to contact me with any further questions.
Best,
George Mikhaeal
Administrative Assistant
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02128
www.sec.state.ma.us/pre<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sec.state.ma.us_pre&d=AwMFAg&c=Rlm5WhGmPEr8srpDE4r86Q&r=q673IyOonMYyQUBx9XDnQYMlIwpyeMhAjRvB4EVg3cY&m=Za8OebAu8HXrlwhrQlCvz4j7bocBHi75naTr3QJXSwU&s=ffhZcWzoZIFvo3xppC-SaPraUeoNjNrSoCvT6Hl62S4&e=>
P: 617-727-2832
Fax: 617-727-5914
-
Public Records Request
From: Evan Anderson
Hi there,
Thank you very much for providing me with these records. I would now like to request any emails regarding appeal no. SPR16/472.
If you have any questions, please do not hesitate to ask.
Sincerely,
Evan
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Mikhaeal, George (SEC)
Good afternoon,
This public records request was fulfilled and was provided to you on July 1, 2016. If you are unable to located, I can provide you with another response.
Best,
George Mikhaeal
Administrative Assistant
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02128
www.sec.state.ma.us/pre<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.sec.state.ma.us_pre&d=AwMFAg&c=Rlm5WhGmPEr8srpDE4r86Q&r=q673IyOonMYyQUBx9XDnQYMlIwpyeMhAjRvB4EVg3cY&m=Za8OebAu8HXrlwhrQlCvz4j7bocBHi75naTr3QJXSwU&s=ffhZcWzoZIFvo3xppC-SaPraUeoNjNrSoCvT6Hl62S4&e=>
P: 617-727-2832
Fax: 617-727-5914
From: Evan Anderson
Hi Mr. Mikhaeal,
I did receive the records. However, I followed up with a request for any emails regarding appeal no. SPR16/472. My apologies if you did not see this request.
Thanks again,
Evan
From: Evan Anderson
Hi there,
I am just checking in on this request for emails regarding appeal no. SPR16/472.
Thanks,
Evan
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 13, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.