Policies and Prodecures Concerning Call Sign Structure

Dear Records Custodian,
Please be aware, this office has received an appeal relating to your entity's response to a request for public records. Attached are further details concerning this appeal. If you have any questions or wish to provide further information relating to this matter, please contact the Public Records Division at pre@sec.state.ma.us<mailto:pre@sec.state.ma.us> or 617-727-2832.
Given that the Supervisor of Records must issue a determination within ten (10) business days of receipt of the appeal petition, please provide any additional information to this office as soon as possible.
Very Respectfully,
Benjamin

Benjamin Chan
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832

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Dear Ethan Hansen, Your public records request has been entered and given the case number R000216-051921 for tracking purposes. Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All policies/procedures/general orders concerning unit call sign structure. This would include information about the length of call signs and what the digits correspond to. For example Boston Police Rule 324A denotes unit location, unit type, identifying number and shift in their call signs.

I would also accept the General Order concerning radio communication procedures in this information is covered in that document.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled
electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires. ALERT: Please be advised that at the current time, there may be a delay in the processing and fulfillment of your request– this includes the timely receipt of requests, search/compilation of responsive records, and responses to public records requests. Thank you for your anticipated understanding and cooperation as we work through these issues. You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Click Here to View Your Request (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFgHxqKubB-2F27LtZ4P1tSQ6zPkb7efLtxAH8pnC3OWV8sG-2FC0BBjCi4-2F-2F6BpVvjFYGVHjsZeUBMGx4cY08UqpcqjQhQmbrNkLIG8GXLrjfESewijVc-2FGtpMsFhw4u9cxKXA-3D-3DAmwb_IW9sYEk91vWPkOV8or7tHBcLnsfZSOBIhmz9QLs-2FWimOVqWqBAnJ6STbVsooQApPCbVTIHWjdPWt93lKGY9nIil6n-2Bgq2AO8W8t6m4MfBF-2FaluYil4NcyKIqtL2zvDlauxPhJYj5raEjFxNf-2F9z0VGDwma6-2BW0py2Aq-2FOn7LCGLtoUl-2FHc6e96G7m-2FukLl4tJn-2BehO9OyO1XVkoOxltmOclWmuvl-2B1Yt1zOwBRSDXBjx1KtT44i8tQFDec7yUIUijAW5gDRJ1TPns9v7r3I6nIqXzztVnw-2FPXyy9mz6ryE65cT2iXG-2BqpNZNzlFpvooVHqzgbYL2KGv9-2FkB6KsUYGjtMtdXTaK-2FabIWKY9WdHY-2BLXLu3kSJ-2F-2BTKsQatlMiVODHZTG7LY6XeudVgzHFackQ-3D-3D) Thank you for using the MBTA’s Public Records Center. Massachusetts Bay Transportation Authority

Attachments:
Chapter_191-Radio_Procedures.pdf (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFgHxqKubB-2F27LtZ4P1tSQ6zPkb7efLtxAH8pnC3OWV8slRsLHFIUYoaZpN8AaftWrUbQboBVUerKPJvvtw7Wrrq2-2B-2Bk9r6E44hUs6OUzObcH1qLnJyvfzX2r7VmFzQ2gPdA83rpzszYfZBi2welB0QAwY54H8hQIGrv4jIvaui-2BdYkilaTxwFjP0F9gPsZtnWdpZuqWCcVjF6m2prIA4ufI-3DbQ8f_IW9sYEk91vWPkOV8or7tHBcLnsfZSOBIhmz9QLs-2FWimOVqWqBAnJ6STbVsooQApPCbVTIHWjdPWt93lKGY9nIpzFoF-2BAG6ZQ1R-2BGsJ9GxPflC2Zs2Wvw9ktVgo78CyVr0dfiozLB7zeJ-2FE4tUyrKQZ7uGV5aL8U2OuDCIKdf8Vq9Zfe9mfUH553CZzhupKWfbC9xK0VDUTOxruPsqP-2FhXN9VEfysiF-2FAgw1oCwG5rIdDXfNtzieFWeeucxQ4YJR0nj32RLqInJK4jjnP5KPJ9uUiQqXWHEfTx1S3nPFxPLG4BeVsj0f8UgZQVuHepCIfgbaCPysxuygwNUhQL5FBex1H38A7BLyVpJhpK1LkcYpwBd2ixzOv8dZpSIMI6DWI7vmCBqhvTp-2B-2FbY78SrY-2BiA-3D-3D)

--- Please respond above this line ---

May 19, 2021 Ethan Hansen Re: Public Records Request for “Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All policies/procedures/general orders concerning unit call sign structure. This would include information about the length of call signs and what the digits correspond to. For example Boston Police Rule 324A denotes unit location, unit type, identifying number and shift in their call signs.

I would also accept the General Order concerning radio communication procedures in this information is covered in that document.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled
electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.” Our Case No.: R000216-051921 Dear Mr. Hansen, In response to your above request, as well as appeal SPR 21-1167, please see the attached General Order 2019-35 concerning radio communication procedures for the MBTA's Transit Police. Please be advised that attachments are available for 60 days, so please save any records you wish to keep beyond this period to your own hard drive or device within that time period. Thank you for your attention to this matter. Sincerely, Julie Ciollo
Assistant General Counsel/
Records Access Officer

Hello,

Please be aware, the Supervisor of Records has issued a determination relating to an appeal in which you were involved. This determination is attached, and available online at: http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx.

If you have any questions, please contact the Public Records Division at 617-727-2832 or pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.

Thank you,

MacKenzie Nekton

Office of the Secretary of the Commonwealth

Public Records Division

One Ashburton Place, Room 1719

Boston, MA 02108

617-727-2832