Facial recognition audit logs/usage statistics (Miami Police Department)

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

1) Copies of all user guides, handbooks, technical manuals, or comparable documents in the department's possession regarding department employee use of facial recognition system(s). These systems are commonly provided by vendors including, but not limited to, NEC, Dataworks Plus, Clearview AI, Cognitec, and others. The entirety of this request should be construed to include facial recognition systems provided by commercial vendors or developed internally.

2) Copies of all audit logs for the department's facial recognition system from Jan. 1, 2020 until the date this request is processed. Facial recognition vendors commonly include daily, weekly, or monthly audit log capabilities in their products and the U.S. Department of Justice recommends that all law enforcement agencies maintain audit logs for facial recognition systems (see: https://it.ojp.gov/GIST/1204/Face-Recognition-Policy-Development-Template-For-Use-In-Criminal-Intelligence-and-Investigative-Activities).

3) All reports detailing aggregated usage/transaction statistics for the department's facial recognition system from May 1, 2020 until the date this request is processed. Commercial facial recognition systems include the ability to easily view these daily, weekly, or monthly aggregate reports, which often detail the number of queries per day, number of daily users, number of photographs/facial templates uploaded to the database, etc. If the department's facial recognition system provides options for the time period covered in the aggregate usage or transaction statistics, I ask that you provide daily reports (rather than hourly, weekly, monthly, etc.)

4) Any documents (this includes screenshots of program dashboards) detailing the number of photographs or facial templates included in the database linked to the department's facial recognition system as of the date this request is processed.

I ask that all fees be waived as I am a journalist (examples of my recent work can be found at toddfeathers.com) and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Todd Feathers

Hello Orlando,

Thank you for providing the policy, but that only satisfies a small part of my request.

I also requested:

1) Technical manuals provided to the department by its commercial facial recognition vendor(s).

2) Audit logs for the system from Jan. 1, 2020 until the date the request is fulfilled. According to the policy you provided, this should be easy to find:

4.5.3.3 The R.T.C.C. shall maintain a log documenting all facial recognition searches
performed. The log shall include the date and time the search was performed, incident
number (if applicable), incident type, whether the search yielded results, and if there was
ultimately a positive identification. Upon determining whether the search result(s) produced
a positive identification, the requestor shall notify the R.T.C.C. via e-mail to ensure the log
reflects the outcome of the search.

3) Any documents reflecting the current number of facial images accessible via the department's facial recognition system(s)

Thank you very much, and please let me know when I can expect to receive the rest of the responsive records.

Todd Feathers