Havana Airstrikes • MuckRock

8 Communications
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Communications

From: Matthew Petti

07/14/2021

Subject: Florida Sunshine Law Request: Havana Airstrikes

Portal

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Any and all emails containing the non-case-sensitive keystring "airstrike" sent to or from Mayor Francis Suarez between July 13, 2021 and the date this request is processed.

Please include any files attached to responsive emails as well.

I request that I be properly classified as a media requester. I am a reporter for Responsible Statecraft who has also written numerous articles on topics of public interest for the Daily Beast, the Asia Times, the National Interest, Reason Magazine, America Magazine and the Armenian Weekly, and I am requesting these documents in an editorial capacity. Please contact me if you have any questions about my media status.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matthew Petti

From: Mayor's Office

07/15/2021

Subject: Your City of Miami public records request #21-2478 has been opened.

Portal

City of Miami

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Hi there

Your record request #21-2478 has been submitted. You can see it anytime at the link below.

The City of Miami acknowledges your public records request. The City of Miami will make a reasonable effort to determine whether such records exist and, if so, the location at which the record can be accessed or copied or if any exemptions apply. You will be notified accordingly of the availability of the records and any associated fees.

If you have any questions please do not hesitate to contact us. Thank you.

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Questions about your request? Reply to this email or sign in to contact staff at City of Miami. Technical support: See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Mayor's Office

07/16/2021

Subject: [External Message Added] City of Miami public records request #21-2478

Portal

City of Miami

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Hi there

A message was sent to you regarding record request #21-2478:

Thank you for your email.

Upon review of your Public Records Request, it has been determined that a search query of the City e-mail servers is the best route to locate documents responsive to your request. In compliance with the Florida Retention Schedule, City emails go back 10 years from the date the IT search is run.

Because the number of emails for review depends on the search terms used, we are reaching out to request input on the search terms. Below, please find a list of information necessary for the IT Search and our suggested terms based on your request:

* Timeframe – The Start Date to End Date.

* Custodians – Identify specific individuals whose correspondence you are seeking.

* Precise Search Terms – specific terms, phrases or keywords that will be contained in the e-mail.

Please see the Search Criteria box below with our suggested inputs. If you wish to change these terms or propose new ones, please respond no later than cease of business 7/19/2021. If you agree with the suggested inputs, please respond confirming and we will run the search as soon as possible.

Search Criteria:

Start Date

7/13/2021

End Date

7/15/2021

Individuals

fsuarez@miamigov.com

Keywords / Phrases

"airstrike"

Please be advised due to the extensive use of resources such as information technology and clerical staff time, the City is entitled to charge the costs incurred to run the search, review the emails for exemptions, if any, and then produce responsive emails, if any in accordance with Chapter 119, Florida Statutes, as amended.

If the IT Search yields 100 or less emails, then no fees shall be assessed. However, if the IT Search yields more than 100 emails, a special service charge will be assessed for review. We will provide an estimate utilizing the hourly rate of the lowest paid paralegal (currently $39.36) and an estimated review rate of 3 emails per minute.

Please be advised, that in the event the initial IT search does not satisfy you, for any reason, and you request a revised search, a special service charge will be imposed to run a revised search.

We look forward to working with you. Please do not hesitate to contact me, with any questions, comments or concerns.

Thank you!

From: Matthew Petti

07/19/2021

Subject: RE: Florida Sunshine Law Request #21-2478

Portal

Hello,

Thank you for your quick response to my request. The custodian and search terms look good to me. Would it be possible to extend the timeframe to include dates between 7/13/2021 and 7/19/2021 inclusive?

Best regards,
Matthew Petti

From: Mayor's Office

07/20/2021

Subject: [External Message Added] City of Miami public records request #21-2478

Portal

City of Miami

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Hi there

A message was sent to you regarding record request #21-2478:

Good afternoon Mr. Petti,

That's no problem at all. See revised terms below.

Search Criteria:

Start Date

7/13/2021

End Date

7/19/2021

Individuals

fsuarez@miamigov.com

Keywords / Phrases

"airstrike"

I will put in the request for the IT search today. Please be aware that the search is not immediate, it may take a few days. I will reach out with an estimate if the search brings back more than 100 emails prior to initiating any review that would impose a special service charge. Feel free to reach out with any questions.

From: Mayor's Office

07/26/2021

Subject: [External Message Added] City of Miami public records request #21-2478

Portal

City of Miami

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Hi there

A message was sent to you regarding record request #21-2478:

Good afternoon Mr. Petti,

This email is to inform you that the Department of Innovation and Technology has completed the email search as requested and the search yielded no records responsive to your request. As such, this request will be closed. Thank you.

From: Mayor's Office

07/26/2021

Subject: Your City of Miami public records request #21-2478 has been closed.

Portal

City of Miami

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Hi there

Record request #21-2478 has been closed and published.

Files

There are no files associated with this request.

Submitted	July 14, 2021
Est. Completion	July 19, 2021