Revised Pork Board Trust Funding
| Tracking # |
24-751 |
| Submitted | May 17, 2024 |
| Est. Completion | None |
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Communications
From: Jenny Splitter
To Whom It May Concern:
Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:
any correspondence to and from Dr. Pedro E. Urriola mentioning the words "Real Pork Trust" and "communication" or "communications" from 1/1/2023 to 5/1/2024.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Jenny Splitter
From: University of Minnesota
University of Minnesota
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Your record request #24-751 has been submitted successfully.
Dear Requester:
Thank you for using our online records management portal to request public records from the University of Minnesota.
You can monitor the progress of your request at the link below. Adding this email address for the Data Request Center will help to ensure future request related emails do not end up in your spam folder. You will receive an email when your request has been completed.
Our goal is to respond to as many requests from as many requesters as quickly as possible. To achieve that goal while fielding a high volume of requests, we prioritize based on the complexity of the request and/or volume of data requested. Targeted requests are typically completed more quickly. If your request is large and/or complex, we will contact you to discuss opportunities to focus your request and allow us to respond to it more efficiently.
Again, thank you for using the Data Request Center.
Sincerely,
Laurie Beyer-Kropuenske
MGDPA Responsible Authority
Chief Data Practices Compliance Officer
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From: University of Minnesota
University of Minnesota
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A message was sent to you regarding record request #24-751:
Jenny,
Thanks for reaching out. We have reviewed your request and wanted to follow up with more information, as well as to get direction from you about how you'd like to proceed.
In accordance with state law and our policy and procedures regarding public access to University information (both linked below), there is a threshold of staff time beyond which time spent collecting and copying responsive records is charged to the requester.
While we are often able to search a single inbox for a select date range and keywords, conducting this search across 17 months of Dr. Urriola's inbox will put us over the threshold I mentioned above.
In order to proceed with this request, as currently written, we would need to collect a $100 deposit. Should the final cost be above or below this deposit total, we would follow up with you before releasing the data to detail any balance.
With all that said, it's also our understanding that Dr. Urriola's contributions do not generally involve the communications aspects of this work. It is quite possible that, should you pay the costs associated with collecting 17 months of data, that there will be little or no responsive data at the end of that search. We won't know for certain until we conduct a search for these records, but I wanted to be upfront about that possibility.
If you're interested in refining this search to reduce potential costs, which would primarily involve reducing the timeframe you've identified, I'd be happy to discuss that as well.
Please let us know how you'd like to proceed with this request.
Best,
Jake
Links referenced above:
https://policy.umn.edu/operations/publicaccess
https://policy.umn.edu/operations/publicaccess-proc01
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at University of Minnesota.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: University of Minnesota
University of Minnesota
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A message was sent to you regarding record request #24-751:
Jenny,
I'm following up on my message from last week (June 6), in which we provided more details about our policies and processes, including a cost estimate for this request. Please be in touch as soon as you're able to let us know how you'd like to proceed with this request. If we do not hear back from you by next Tuesday (June 18), we close your request. If that were to happen, you'd be welcome to refile it at any time in the future.
Best,
Jake
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at University of Minnesota.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Jenny Splitter
Hi Jake,
Would it be possible to add emails that contain "pork trust" to the search? And then yes, we can pay the $100 deposit. Can you let me know how best to do that?
Thank you,
Jenny
From: University of Minnesota
University of Minnesota
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A message was sent to you regarding record request #24-751:
Jenny,
Thanks for following up.
To pay the deposit, please send a check for $100, made out to the University of Minnesota Board of Regents and marked with your request number (Ref No 24-751), to:
Data Access & Privacy (Attn: Laurie Beyer Kropuenske)
360 McNamara Alumni Center
200 Oak Street SE
Minneapolis, MN 55455
Please note that this is a deposit payment. As I mentioned in June 6 email, once the responsive data is collected, we will follow up with a more exact, final cost.
We will confirm with you when we receive your check and will move forward with the request from there.
Best,
Jake
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at University of Minnesota.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: University of Minnesota
University of Minnesota
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A message was sent to you regarding record request #24-751:
Jenny,
I wanted to follow up on my note from June 19 to see if you still intended to send payment for collecting and copying any responsive data for this request that may exist. Please let me know the timeline on which we can anticipate receiving payment. Thank you!
Best,
Jake
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at University of Minnesota.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Jenny Splitter
To Whom It May Concern:
Please find enclosed a check for $100.00 to satisfy the fee associated with the attached public records request.
Thank you.
Office of the General Counsel
Laurie Beyer-Kropuenske
200 Oak Street S.E.
360 McNamara Alumni Ctr
Minneapolis, MN 55455
From: University of Minnesota
University of Minnesota
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A message was sent to you regarding record request #24-751:
Jenny,
I'm following up on my notes from recent weeks about this request. Please let us know how you'd like to proceed. If we don't hear back from you by this Friday (July 5), we will close your request, though you'd be welcome to refile it at any time in the future.
Best,
Jake
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at University of Minnesota.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Jenny Splitter
Dear Jake,
I am using the Muckrock system to send a check but it appears to still be in process. Can you keep this file open for a couple more weeks until it reaches your office? Attaching a screenshot of the status.
Thank you,
Jenny
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check_in_progress.jpg
From: University of Minnesota
University of Minnesota
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A message was sent to you regarding record request #24-751:
Jenny,
Thank you for following up. Unfortunately, the payment information you uploaded shows that payment is not made out to the correct contact and we will not be able to process it.
In my June 19 message, I shared that the check for payment must be made out to the University of Minnesota Board of Regents and marked with your request number (Ref No. 24-751). The payment you've uploaded specifically names an University employee and our Office of General Counsel. Again, we will not be able to process this payment.
We cannot keep this request open and idle for several more weeks while this payment situation is resolved. If you are willing to pay directly or can get payment sent promptly through other means, we can hold the request into next week while we wait for that payment.
If you are going to need to get the payment cancelled and reissued through Muck Rock, we will close the request and ask that you refile it once you've worked out the payment information with Muck Rock.
Best,
Jake
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at University of Minnesota.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Jenny Splitter
Hi Jake,
Question: do you have a way to pay this electronically? We're a very small news outlet and have a credit card but don't typically write checks. Alternatively, I can just try and have a new check sent through Muckrock.
From: University of Minnesota
University of Minnesota
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A message was sent to you regarding record request #24-751:
Jenny,
I'm following up with good news - our controller was able to make the payment sent with the incorrect information work on our end, so we are/will be able to cash it for the deposit on this request. No need to resend payment at this time.
As this data collection continues, do you mind if we remove non-material records that may be returned, such as newsletters?
Best,
Jake
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at University of Minnesota.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Jenny Splitter
Great! And yes, that would be perfect.