SHORELINE SCHOOL DISTRICT – Internet Access Devices - Wi-Fi "Hotspots" or District provided Internet Access Devices and related Internet Access Device Usage Information (2022-2025)

Hello,

This is Shoreline School District with acknowledgment of your public
records request received January 13, 2025.

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of locating and assembling the
information requested, notifying affected parties related to this request,
and determining if any of the information requested is exempt under
Washington or federal law. At this time, the District anticipates it will
have records prepared for you on or before February 28, 2025.

The District has various fees for different types of records produced. You
may review our fee schedule beginning on page 8:
https://app.eduportal.com/documents/view/886377.

We will notify you when an installment of records is available. If you have
not paid for and inspected the records within 30 days of the installment being
made available, the District reserves the right to close the request.

Thank you.
*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

Good afternoon,

This is the Shoreline School District with an installment for your request
received January 13, 2025.

The attached documents are responsive to your request for:

HotSpot Phone Numbers
HotSpots Stolen
HotSpots Lost
HotSpots Unreturned

HotSpot Asset Report, which provides items purchased in 2024

The carrier providing HotSpots to the District during remote learning was
T-Mobile.

The District did not pay for these devices, nor did we pay for replacements
for lost/stolen/unreturned devices.

Because the fee for producing these records is less than $2.00, there is no
cost for this installment of records.

The District received thousands of pages of hard copied invoicing through
2024, many repetitive.

Would a report from our system with invoicing and payment information suffice
for invoicing and receipts to satisfy your request for invoices, receipts
and cost of service?

We are asking for clarification regarding devices *"...provided by your
agency (or donated on behalf of your agency) to employees, contractors,
students, or the general public in the years 2022-2025." *Are you seeking
records/information about network devices sent home with individuals,
rather than used at District sites?

We continue to search for and prepare these records for response, as well
as to review the information for potentially exempt information under the
Washington Public Records Act, RCW 42.56. At this time, we will require
additional time to complete this response, and anticipate providing you
with additional records on or before March 21, 2025.

The District has various fees for different types of records produced. As
we continue our search for records, we can provide you an update prior to
incurring charges. You may review our fee schedule beginning on page 8:
https://app.eduportal.com/documents/view/886377.

We will notify you when records are available. If you have not paid for and
inspected the records within 30 days of the records being made available,
the District reserves the right to close the request.

Thank you.*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

Good afternoon,

In previous communication, two questions were posed.

*The District received thousands of pages of hard copied invoicing through
2024, many repetitive. 1. Would a report from our system with invoicing
and payment information suffice for invoicing and receipts to satisfy your
request for invoices, receipts and cost of service?*

*2. We are asking for clarification regarding devices "...provided by your
agency (or donated on behalf of your agency) to employees, contractors,
students, or the general public in the years 2022-2025." Are you seeking
records/information about network devices sent home with individuals,
rather than used at District sites?*

On February 28, 2025, we asked for more information and clarification on
the request you made. Under Procedure 4040P and WAC 44-14-040(12), if
information to successfully fill the request is not received in a timely
manner, the District can close the request after 30 days.

If we do not hear from you by April 11, 2025, this request will be closed.

Thank you.

Shoreline School District
Public Records Requests

On Fri, Feb 28, 2025 at 4:08 PM Public Records <public.records@ssd412.org>
wrote:
>
> Good afternoon,
>
> This is the Shoreline School District with an installment for your
request received January 13, 2025.
>
> The attached documents are responsive to your request for:
>
> HotSpot Phone Numbers
> HotSpots Stolen
> HotSpots Lost
> HotSpots Unreturned
>
> HotSpot Asset Report, which provides items purchased in 2024
>
>
>
> The carrier providing HotSpots to the District during remote learning was
T-Mobile.
>
> The District did not pay for these devices, nor did we pay for
replacements for lost/stolen/unreturned devices.
>
>
>
> Because the fee for producing these records is less than $2.00, there is
no cost for this installment of records.
>
>
>
> The District received thousands of pages of hard copied invoicing through
2024, many repetitive.
>
> Would a report from our system with invoicing and payment information
suffice for invoicing and receipts to satisfy your request for invoices,
receipts and cost of service?
>
>
> We are asking for clarification regarding devices "...provided by your
agency (or donated on behalf of your agency) to employees, contractors,
students, or the general public in the years 2022-2025." Are you seeking
records/information about network devices sent home with individuals,
rather than used at District sites?
>
>
>
> We continue to search for and prepare these records for response, as well
as to review the information for potentially exempt information under the
Washington Public Records Act, RCW 42.56. At this time, we will require
additional time to complete this response, and anticipate providing you
with additional records on or before March 21, 2025.
>
>
> The District has various fees for different types of records produced. As
we continue our search for records, we can provide you an update prior to
incurring charges. You may review our fee schedule beginning on page 8:
https://app.eduportal.com/documents/view/886377.
>
>
>
> We will notify you when records are available. If you have not paid for
and inspected the records within 30 days of the records being made
available, the District reserves the right to close the request.
>
>
>
> Thank you.Shoreline School District
> Public Records Requests
>
>
>
>
>
> On Mon, Jan 13, 2025 at 1:58 PM Public Records <public.records@ssd412.org>
wrote:
>>
>> Hello,
>>
>> This is Shoreline School District with acknowledgment of your public
records request received January 13, 2025.
>>
>> As authorized by RCW 425.56.520, the District will require additional
time to respond to your request for the purposes of locating and assembling
the information requested, notifying affected parties related to this
request, and determining if any of the information requested is exempt
under Washington or federal law. At this time, the District anticipates it
will have records prepared for you on or before February 28, 2025.
>>
>> The District has various fees for different types of records produced.
You may review our fee schedule beginning on page 8:
https://app.eduportal.com/documents/view/886377.
>>
>> We will notify you when an installment of records is available. If you
have not paid for and inspected the records within 30 days of the
installment being made available, the District reserves the right to close
the request.
>>
>> Thank you.
>>
>> Shoreline School District
>> Public Records Requests
>>
>> Shoreline School District
>> Public Records Requests
>>
>>
>>
>>
>>
>
> On Sun, Jan 12, 2025 at 8:03 PM <requests@muckrock.com>
wrote:
>>>
>>>
>>> Shoreline School District
>>> Washington Public Records Act Office
>>> 18560 1st Ave. NE
>>> Shoreline, WA 98155
>>>
>>> January 12, 2025
>>>
>>> SHORELINE SCHOOL DISTRICT – Internet Access Devices - Wi-Fi "Hotspots"
or District provided Internet Access Devices and related Internet Access
Device Usage Information (2022-2025)
>>>
>>> January 12, 2025
>>>
>>> via email to public.records@ssd412.org
>>>
>>> To Whom It May Concern:
>>>
>>> Pursuant to the Washington Public Records Act [RCW 42.56] I hereby
request the following records:
>>>
>>> PUBLIC RECORDS REQUEST RCW 42.56
>>>
>>> I request the following identifiable public records to be produced in
the following order of production, newest to oldest by year:
>>>
>>> 1. Please provide all "Public Records" (as defined by WAC 44-14-03001)
available regarding any and all internet routers, internet access points,
wireless access points, Internet Router, "Hotspots," "Mobile Hotspots,"
"Cellular Hotspots," and any other physical hardware internet access
devices provided by your agency (or donated on behalf of your agency) to
employees, contractors, students, or the general public in the years
2022-2025.
>>>
>>> Responsive public records include but are not limited to: invoices,
receipts, and costs of the access devices themselves. Also all device
serial numbers, device service providers, device IP addresses, device MAC
addresses, device telephone numbers, device email addresses, and any other
device specific identifying and device specific location information.
>>>
>>> Also include any usage logs for the devices, device audit logs, as well
as any reports of any theft of or misuse of the access devices including
complaints or allegations of online/internet misconduct, hacking, or
harassment/bullying of any kind in association with the use of any of these
internet access devices provided by your agency the years 2022-2025.
>>>
>>> Provide copies of all records documenting the person responsible for
the usage of each device.
>>>
>>> RECORDS INSTALLMENTS - ORDER OF PRODUCTION
>>>
>>> If production of responsive records will be completed in multiple
installments, please begin by producing records in REVERSE CHRONOLOGICAL
FORMAT BY DATE. The most recent public records should be produced first and
the oldest records produced last by date.
>>>
>>> DEFINITION OF RECORDS AND WRITINGS
>>>
>>> RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting,
typewriting, printing, photostating, photographing, and every other means
of recording any form of communication or representation including, but not
limited to, letters, words, pictures, sounds, or symbols, or combination
thereof, and all papers, maps, magnetic or paper tapes, photographic films
and prints, motion picture, film and video recordings, magnetic or punched
cards, discs, drums, diskettes, sound recordings, and other documents
including existing data compilations from which information may be obtained
or translated.
>>>
>>> PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
>>>
>>> Please provide all records in their native electronic format. Please do
not instead create new records by printing electronic files then scanning
and printing the newly scanned prints.
>>>
>>> Washington State Law is clear that the use of 3rd party “portals” (Such
as GOVQA) for a public records request is optional for the requestor.
Respectfully I decline. Please provide all records electronically via
direct email attachment to this email address.
>>>
>>> Please do not register this requestor for, nor direct this requestor to
the use of any 3rd party commercial portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other online service other than a direct NO PASSWORD REQUIRED, NO
REGISTRATION REQUIRED, internet cloud-based download link, or electronic
email.
>>>
>>> Do not send any portion of this public records request to any 3rd party
for-profit corporation such as GOVQA, a Grannicus Corporation,
NEXT-REQUEST, or JUST FOIA.
>>>
>>> Do not register this request with any for profit portal or 3rd party
organization such as GOVQA, a Grannicus Corporation, NEXT-REQUEST, or JUST
FOIA.
>>>
>>> Constructive Notice: Any and all communication(s) received on behalf of
your agency in reference to this Public Records Request (RCW 42.45) from
any unauthorized for-profit 3rd party company doing business outside the
State of Washington will be the subject of a new public records request to
your agency as to the origin and purpose of the communication as well as
the identity of the sender of the communication.
>>>
>>> PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
>>>
>>> RCW 42.56.080 - Identifiable records—Facilities for
copying—Availability of public records.
>>>
>>> "...Agencies shall honor requests received in person during an agency's
normal office hours, or by mail or email, for identifiable public records
unless exempted by provisions of this chapter. No official format is
required for making a records request; however, agencies may recommend that
requestors submit requests using an agency provided form or web page."
>>>
>>> This public records request is being made via email. This public
records request will be honored and fulfilled by your agency via email as
requested or relief will be sought per statute.
>>>
>>> NATIVE ELECTRONIC FORMAT
>>>
>>> Please provide all identified public records in their NATIVE electronic
format, either .pst file or .pdf PORTFOLIO file. Please provide all
electronic records in the fewest number of individual files as per native
format or use free .zip compression in each installment.
>>>
>>> FEES
>>>
>>> In the event that there are fees, please inform us of the total charges
in advance of fulfilling the request in strict compliance with all
provisions of the Washington State Public Records Act. Please provide a
single fee request for all responsive records.
>>>
>>> EXEMPTION LOGS
>>>
>>> Please ensure all redactions or exemptions claimed by your agency in
the production of responsive records are accompanied by a complete and
detailed contemporaneous exemption log noting the valid legal reason for
each exemption at each redaction location in the record produced, as well
as the specific number of pages if any that your agency redacts or
withholds in their entirety. Each redaction should be noted by footnote or
by a clear reference to the specific justification for that redaction, and
only the minimal exempt portion of any record may be withheld.
>>>
>>> COMMERCIAL PURPOSE DECLARATION
>>>
>>> The Washington State Public Records Act prohibits the disclosure of
“lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I
declare this public records request is not being made for any commercial
purpose whatsoever. Also, this public records request is not being made for
a "list of individuals." This declaration satisfies all requirements of RCW
42.56 regarding prohibitions on lists and commercial purposes. No
additional commercial purpose declaration will be completed for this public
records request.
>>>
>>> PRESERVATION OF PUBLIC RECORDS *** ANTICIPATE LITIGATION ***
>>>
>>> WAC 44-14-03005 RETENTION OF PUBLIC RECORDS
>>>
>>> The lawful destruction of public records is governed by retention
schedules. The unlawful destruction of public records can be a crime. RCW
40.16.010 and 40.16.020. An agency is prohibited from destroying a public
record, even if it is about to be lawfully destroyed under a retention
schedule, if a public records request has been made for that record. RCW
42.56.100. Additional retention requirements might apply if the records may
be relevant to actual or anticipated litigation. The agency is required to
retain the record until the record request has been resolved.
>>>
>>> Note: An agency can be found to violate the Public Records Act and be
subject to the attorneys' fees and penalty provision if it prematurely
destroys a requested record after a request is made. See Yacobellis v. City
of Bellingham, 55 Wn. App. 706, 780 P.2d 272 (1989). However, it is not a
violation of the Public Records Act if a record is destroyed prior to an
agency's receipt of a public records request for that record. Bldg. Indus.
Ass'n of Wash. v. McCarthy, 152 Wn. App. 720, 218 P.3d 196 (2009); West v.
Dep't of Nat. Res., 163 Wn. App. 238, 258 P.3d 78 (2011). The Public
Records Act (chapter 42.56 RCW) and the records retention statutes (chapter
40.14 RCW) are two different laws.
>>>
>>> COMMUNICATION VIA EMAIL
>>>
>>> Please send all requests for clarification, status updates, and
production of responsive electronic documents via direct email reply.
>>>
>>> The requested documents will be made available to the general public.
>>>
>>> Thank you in advance for your anticipated cooperation in this matter.
We look forward to receiving your response to this request within 5
business days, as the statute requires.
>>>
>>> Good Luck.
>>>
>>> View request history, upload responsive documents, and report problems
here:
>>>
https://www.muckrock.com/
>>>
>>> If prompted for a passcode, please enter:
>>> ••••••••
>>>
>>> Filed via MuckRock.com
>>> E-mail (Preferred): requests@muckrock.com
>>>
>>> PLEASE NOTE OUR NEW ADDRESS
>>> For mailed responses, please address (see note):
>>> MuckRock News
>>> DEPT MR 179656
>>> 263 Huntington Ave
>>> Boston, MA 02115
>>>
>>> PLEASE NOTE: This request is not filed by a MuckRock staff member, but
is being sent through MuckRock by the above in order to better track,
share, and manage public records requests. Also note that improperly
addressed (i.e., with the requester's name rather than "MuckRock News" and
the department number) requests might be returned as undeliverable.