School matching “deferred acceptance" algorithm - Code, financial, policy, procurement, use, and other records
It is a clone of this request.
| Tracking # |
FOIL-2019-040-00490 |
| Submitted | Nov. 29, 2019 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the New York Freedom of Information Law, I hereby request the following records:
Materials related to matching or assigning students to schools by the use of predictive or automated analysis software and algorithms, including the “deferred acceptance" algorithm.
Please provide the following records related to the above program and any similar programs:
1. ALGORITHM or CODE
Any algorithm or code developed for implementation of or as part of this "software" or program or any related system that conducts calculations or decision making. This includes any algorithm or software developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program, as well as any algorithm or source code in use by this program or by which this system conducts calculations or decision making. This would include original source code, any compiled binaries (also known as executables), specification documents, spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.
2. INPUT DATA
Any input training data for the "software" or related machine learning algorithms or programs.
For the aspects of the software that require an input (for example, to compute a value), please provide:
• a copy of the five most recent sets of data that were used for input, as well as
• the five most recent outputs of the software
in whatever their native format is.
If these inputs or outputs include exempt information, please provide all material save for specific information that is specifically exempted by law. Please also provide a description of input and output data fields that will aid in understanding the type of information that is submitted to the software and that is produced by the software.
3. AUDITS, REPORTS, and VALIDATION STUDIES
A copy of all reports concerning or mentioning the "software," including audit records, annual reports that mention the use of the "software," reports to legislative bodies, misuse reports, reports to oversight bodies.
This also includes all impact and validation studies. Please provide a copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program. Please also provide a copy of any records pertaining to inquiries for the need of validation studies or discussion of potential or actual validation studies. A “validation study” in this context is any study designed to assess how accurate the program is in predicting what it is supposed to predict, used to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or intended to evaluate whether the software does or will produce any results that are biased or unexpected in any way.
4. AGREEMENTS and CONTRACTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program.
This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits),
• data sharing agreements
• insurance agreement
• intergovernmental services agreements
• licensing agreement
• memorandums of understanding, and
• nondisclosure agreements
regarding or relevant to this software or program.
Please provide a copy of any informal agreements, insurance agreements, liability waivers, and warranties that reference this technology or otherwise guide its use or the relationship between this agency, the provider or developer of the "software," or any other partner or entity that may use or access it.
5. BIDDING and PROCUREMENT
A copy of any available or relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.
6. FINANCIAL and FUNDING MATERIALS
Any records related to the financing or funding of this "software," including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the "software," related technology, personnel, equipment, or other elements concerning this "software" or program.
7. INSTRUCTIONAL MATERIALS and TRAINING
All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software."
This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries.
This also includes training material governing the use, sharing, or access to the "software" or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.
8. PRIVACY ASSESSMENTS
A copy of any data retention guidelines or policies, data security policies, data security specifications, privacy impact assessments, security audits, or other materials evaluating or guiding the security of the "software" or the privacy of the data involved
9. USE POLICIES
Please provide a copy of any policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the "software," including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.
10. COMMUNICATION and MARKETING MATERIALS
All communications or marketing materials relevant to or mentioning this "software" or program.
This includes any correspondence between any staff at this agency with any other organization or vendor relevant to the use of the aforementioned technology or program, including records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing this technology for immigration, intelligence, law enforcement, or any use. This also includes correspondence in the form of emails, email attachments, paper letters, text message, and any other form of correspondence, as well as all marketing materials - unsolicited, requested, or otherwise - acquired from vendors of this technology.
____
If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Beryl Lipton
From: Department of Education
Your request FOIL-2019-040-00490 has been successfully submitted to the Department of Education (DOE).
The details of your request are shown below.
Request Title: School matching “deferred acceptance" algorithm - Code, financial, policy, procurement,
Request Description: Please See attachment for description
Attached File: MR_83907.docx: MR_83907.docx (https://a860-openrecords.nyc.gov/response/804289)
Requester's Contact Information
Name:
Beryl Lipton
Title:
Not provided
Organization:
Not provided
Email:
requests@muckrock.com (mailto:requests@muckrock.com)
Phone Number:
Not provided
Fax Number:
Not provided
Street Address (line 1):
Not provided
Street Address (line 2):
Not provided
City:
Not provided
State:
Not provided
Zip Code:
Not provided
You can view the request and take any necessary action at the following webpage: https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490. (https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490)
From: Department of Education
Mr. Lipton-
Please see the attached letters regarding your FOIL requests.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Please see the enclosed regarding your FOIL requests.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
P: (212) 374-2994
F: (212) 374-5596
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
The Department of Education (DOE) has extended the time to respond to your FOIL request FOIL-2019-040-00490 for the following reasons: (https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490) You can expect a response on or about Monday, July 6, 2020.
Additional Information:
This letter concerns the Freedom of Information Law (“FOIL”) request referenced above, and is being sent to you pursuant to Section VI.C of New York City Department of Education (“DOE”) Chancellor’s Regulation D-110 (CR D-110). Additional time is needed to respond to your request. Factors to be considered under CR D-110 in determining whether there exist circumstances necessitating more time to respond to a request may include, but are not limited to, “[1] the volume of a request, [2] the ease or difficulty in locating, retrieving or generating records, [3] the complexity of the request, [4] the need to review records to determine the extent to which they must be disclosed, [and 5] the number of requests received by the agency.”1
By letter dated March 18 2020, you were advised to anticipate a response date of May 15, 2020, and that factors 2, 4, and 5 described above apply to this request.
Pursuant to Section VI.C of CR D-110, subsection (d), please be advised that additional time is required to respond to your request. Factors 2 and 4 remain applicable, to an extent to which had not been foreseen when you were provided with today’s date. Additional time is required to ensure that a search of all potential repositories for records has been conducted. In addition, extenuating circumstances relating to COVID-19 continue to apply, the extent to which was not foreseen when you were provided with today’s date.
Given the efforts being made to respond to your request, a response is expected by July 6, 2020.
Please visit FOIL-2019-040-00490 to view additional information and take any necessary action. (https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490)
From: Department of Education
The Department of Education (DOE) has acknowledged your FOIL request FOIL-2019-040-00490. (https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490)
ACKNOWLEDGMENT LETTER EMAILED TO REQUESTOR ON DECEMBER 9, 2019: You can expect a response on or about Tuesday, January 7, 2020.
Please visit FOIL-2019-040-00490 to view additional information and take any necessary action. (https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490)
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on Nov. 29, 2019. You had previously indicated that it would be completed on Jan. 10, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #FOIL-2019-040-00490.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Dept. of Education
Office of Legal Services
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Records Access Unit
Office of the General Counsel
Department of Education
CONFIDENTIALITY NOTE: The information contained in this email message is privileged and confidential information intended only for the use of the individual or entity to whom it is addressed. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message is strictly prohibited. If you have received this email in error, please immediately notify me by telephone, fax, or email and delete the message.
From: Department of Education
The Department of Education (DOE) has extended the time to respond to your FOIL request FOIL-2019-040-00490 for the following reasons: (https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490) You can expect a response on or about Monday, September 12, 2022.
Additional Information:
RE: #F16,777
OpenRecords #:2019-040-00490
Please visit FOIL-2019-040-00490 to view additional information and take any necessary action. (https://a860-openrecords.nyc.gov/request/view/FOIL-2019-040-00490)
From: Department of Education
Mr. Lipton-
Attached is a letter concerning your FOIL request.
Thank you.
Natacha Beaufils
Records Access Unit
Office of the General Counsel
Department of Education
CONFIDENTIALITY NOTE: The information contained in this email message is privileged and confidential information intended only for the use of the individual or entity to whom it is addressed. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message is strictly prohibited. If you have received this email in error, please immediately notify me by telephone, fax, or email and delete the message.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on Dec. 1, 2019. You had previously indicated that it would be completed on Dec. 15, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #FOIL-2019-040-00490.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on Dec. 1, 2019. You had previously indicated that it would be completed on Dec. 15, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #FOIL-2019-040-00490.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on Dec. 1, 2019. You had previously indicated that it would be completed on Dec. 15, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #FOIL-2019-040-00490.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Education
Good Morning,
Attached please find a response to your FOIL request.
Thank you,
Kristen Woychowski, Esq.
Assistant Deputy Counsel
Records Access Unit
Office of the General Counsel
New York City Department of Education
-
f16,777-2024-4-10 (3)
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