Norman, Ring
| Submitted | July 19, 2019 |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Oklahoma Open Records Act, I hereby request the following records:
Public reports state that this police department has a relationship with Ring, which has a "neighborhood watch" app called Neighbors (http://www.normanok.gov/pd/npd-joins-%E2%80%98neighbors%E2%80%99-ring-provide-users-real-time-local-crime-and-safety-information). Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
From: Norman Police Department
Hi Caroline,
I received the following Open Records Request from our Records Division. Your request is currently in process. Please let me know if you need anything further in the meantime.
Sarah
Sarah Jensen
Public Information Officer
Norman Police Department
201-B West Gray Street
Norman, OK 73069
Office: 405-307-7122
Norman Police Department
ORA Office
201 West Gray Street
Norman, OK 73069
July 19, 2019
To Whom It May Concern:
Pursuant to the Oklahoma Open Records Act, I hereby request the following records:
Public reports state that this police department has a relationship with Ring, which has a "neighborhood watch" app called Neighbors (http://www.normanok.gov/pd/npd-joins-%E2%80%98neighbors%E2%80%99-ring-provide-users-real-time-local-crime-and-safety-information). Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE's science and technology website (www.motherboard.vice.com<http://www.motherboard.vice.com>).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
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From: Caroline Haskins
Great, thank you!
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oklahoma Open Records Act request, copied below, and originally submitted on July 19, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Norman Police Department
Hi Caroline,
Attached is the information we have available that is requested below.
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries. Department did not maintain this information.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring. Attached is the completed MOU. This is the only document listed above that we have that falls within Open Records Act.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
None available.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app. Attached is the emails available.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives. None available.
Sarah Jensen
Public Information Officer
Norman Police Department
201-B West Gray Street
Norman, OK 73069
This email and any files transmitted with it are intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error please notify the sender.
From: Caroline Haskins
Hi, thanks for your help so far with this request! However, there should be more responsive documents to this request. For instance, the memorandum of understanding attached here stipulates that there must be communication between Ring and the police department before any public statements are made. Public statements are attached here, so there should be email communications between the police department and Ring.
Is there any more information I can provide that can help the NPD complete this request?
Best,
Caroline
From: Norman Police Department
Good evening. I have attached the return that was previously send back regarding this. We have nothing further to provide. Please let me know if it does not make it through with the various attachments. Have a great weekend.
Brent
Captain Brent Barbour #0207
Norman Police Department
Planning and Logistics Division
City of Norman 201-B W. Gray Street Norman, OK 73069 (405) 321-1600
Integrity ● Accountability ● Partnerships ● Mutual Respect ● Service Attitude
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