In-Depth Exploration and Review of North Carolina State University's Clean Energy Technology Center Communications with Government Bodies and Other Stakeholders • MuckRock

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From: Eliab Marelli

04/07/2024

Subject: North Carolina Public Records Law Request: In-Depth Exploration and Review of North Carolina State University's Clean Energy Technology Center Communications with Government Bodies and Other Stakeholders

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To Whom It May Concern:

Pursuant to the North Carolina Public Records Law, I hereby request the following records:

Access to and copies of all records as detailed below, held by North Carolina State University (NCSU), regardless of format, medium, or physical characteristics. I am seeking records concerning the following NCSU employees:
• Steve Kalland (steve_kalland@ncsu.edu)
• Allison Carr (akcarr@ncsu.edu)
• Samantha Gibson (sgibson3@ncsu.edu)

And in connection with:
• Patrick Bourke (PBourke@eda.gov)
• Frank Avery (FAvery@eda.gov)
• Peter Ledford (peter.ledford@nc.gov)
• Eric Muth (ermuth@ncat.edu)
• Caroline Finklea Sullivan (caroline.sullivan@nc.gov)
• Andrea DeSantis (andrea.desantis@nc.gov)
• Jennifer Mundt (Jennifer.Mundt@commerce.nc.gov)
• Chet Mottershead (chet.mottershead@commerce.nc.gov)
• Rhonda High (rhigh592@nashcc.edu)
• Kate Bashford (bashfordka@appstate.edu)
• Rob Cox (rcox3@uncc.edu, robert.cox@charlotte.edu)
• Carolyn Keith (ckeith11@charlotte.edu)
• Robert (Bob) Powell (rpow426@gmail.com, rpowell@ncat.edu)
• Ward Lenz (ward@energync.org)
• Deb Wojcik (Deb@researchtrianglecleantech.org)

Email domains: @ncat.edu, @ncsu.edu, @uncc.edu, @charlotte.edu, @nc.gov, @appstate.edu, @advancedenergy.org, @commerce.nc.gov, @researchtrianglecleantech.org, @ncat.edu, @ncsu.edu, @uncc.edu, @charlotte.edu, @nc.gov, @appstate.edu, @advancedenergy.org, @commerce.nc.gov, @researchtrianglecleantech.org

For records including but not limited to emails, text messages, phone call logs, phone call notes, video call logs, video call notes, notes referencing phone calls or video calls, social media posts, documentation, notes, emails, prepared agendas, meeting schedules during work hours or after, whether onsite or offsite, and whether on university equipment or personal devices.
This request includes any communications from, to, cc’d, or bcc’d, and regardless of current status (inbox, sent folder, outbox, junk mail, deleted items, or draft folders). The requested records span from September 1, 2022, up to and including the date of receipt of this request or until the date that this request is satisfied/fulfilled, whichever occurs later.

I understand that there may be fees associated with this request. I would appreciate if you would inform me of any possible charges in advance of fulfilling my request. However, if possible, I would prefer to receive these documents electronically to manage cost and expedite transference.

If there are any fees for searching or copying these records, please inform me if the cost will exceed [your maximum willing to pay amount]. However, I would also request a waiver of all fees as the disclosure of the requested information is in the public interest and will contribute significantly to the public’s understanding of the operations or activities of the government and is not primarily in my commercial interest.

If my request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the act. I will also expect you to release all segregable portions of otherwise exempt material. I reserve the right to appeal your decision to withhold any information or to deny a waiver of fees.

As I am sure you are aware, the North Carolina Public Records Law requires a response time within a reasonable period. I would appreciate a response to my request within ten (10) business days.
Thank you for considering my request.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Eliab Marelli

From: North Carolina State University

04/07/2024

Subject: Your North Carolina State University public records request #24-163 has been opened.

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North Carolina State University

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Your record request #24-163 has been submitted successfully.

NC State University acknowledges receipt of your public records request.

The university makes every effort to provide records as promptly as possible, but is currently managing a large number of complex requests. Please be advised that most records requests will require three to six months to fulfill.

Best regards,

NC State University

The due date for your request may be later than usual because the office is closed on:

* May 27: NC State University is closed on Memorial Day.

* July 4: Independence Day

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From: Muckrock Staff

07/08/2024

Subject: RE: North Carolina Public Records Law Request #24-163

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To Whom It May Concern:

I wanted to follow up on the following North Carolina Public Records Law request, copied below, and originally submitted on April 7, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #24-163.

Thanks for your help, and let me know if further clarification is needed.

From: North Carolina State University

07/08/2024

Subject: [External Message Added] North Carolina State University public records request #24-163

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North Carolina State University

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A message was sent to you regarding record request #24-163:

NC State recognizes the importance of your request, and will make every effort to provide the records as promptly as possible. However, the university is managing a large number of complex public records requests, and is currently experiencing a three to twelve month delay in fulfilling most requests.

NC State is unable to provide an estimate of when your request will be fulfilled.

Thank you for your patience and understanding.

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Questions about your request? Reply to this email or sign in to contact staff at North Carolina State University. Technical support: See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>

From: Muckrock Staff

10/07/2024

Subject: RE: North Carolina Public Records Law Request #24-163

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To Whom It May Concern:

Thanks for your help, and let me know if further clarification is needed.

From: North Carolina State University

10/07/2024

Subject: [External Message Added] North Carolina State University public records request #24-163

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North Carolina State University

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A message was sent to you regarding record request #24-163:

NC State recognizes the importance of your request and makes every effort to provide the records as promptly as possible. However, the university is managing a large number of complex public records requests, and is currently experiencing a three to twelve month delay in fulfilling most requests.

NC State is unable to provide an estimate of when your request will be fulfilled.

Thank you for your patience and understanding.

From: North Carolina State University

10/07/2024

Subject: [External Message Added] North Carolina State University public records request #24-163

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North Carolina State University

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A message was sent to you regarding record request #24-163:

NC State has conducted a preliminary search for the records you requested. There were over 6,200 emails with the parameters you provided.

NC State estimates that your current request would require approximately 103 hours of staff time to process these records. Due to the amount of resources required to complete your request it would be subject to a special service charge of $18.00 per hour after the first four hours in accordance with N.C.G.S. §132-6.2, UNC System Policy, and NC State University’s Public Records Request Regulation (REG 04.00.02).

Please consider revising your request by reducing the number of email accounts, shortening the date range, or providing more specific search terms.

Please provide your revised request or a 50% deposit within 30 days. If NC State does not receive your response within 30 days then your request will be closed. You would be welcome to submit a new request.

Best regards,

NC State University

From: North Carolina State University

11/13/2024

Subject: Your North Carolina State University public records request #24-163 has been closed.

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North Carolina State University

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Record request #24-163 has been closed. The closure reason supplied was:

NC State is closing this request due to lack of response from the requester.

This message serves as NC State University's final response to your records request.

Best regards,

NC State University