Child care provider data (Oklahoma Department of Human Services)

Gabrielle Pepin filed this request with the Oklahoma Department of Human Services of Oklahoma.
Multi Request Child care provider data
Submitted Jan. 4, 2025
Status
Completed

From: Gabrielle Pepin

Subject: Oklahoma Open Records Act Request: Child care provider data (Oklahoma Department of Human Services)

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To Whom It May Concern:

Pursuant to the Oklahoma Open Records Act, I hereby request the following records:

Historical data on all licensed child care providers (active and closed) from as far back as data systems will allow to present. I also request data on license-exempt providers, if available. Specifically, I request the following information as it is available:

1) Provider name or ID
2) Street number
3) Street name
4) City
5) Zip code
6) Licensed capacity for each year (by child age group if available)
7) Enrollment for each year (by child age group if available)
8) Provider type (e.g., center-based provider, home-based provider, Head Start, school-based pre-K, etc.) for each year
9) First license issue (open) date
10) Most recent license issue date
11) Most recent license expiration date or close date
12) Ages served for each year
13) Hours of operation for each year
14) QRIS rating for each year (please explain who is required to participate and whether there are financial supports based on rating)
15) Accepts Child Care and Development Fund subsidies for each year
16) Accepts other types of subsidies for each year (please list types)
17) Prices for each year (by child age group if available)
18) Violation records

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Gabrielle Pepin

From: Oklahoma Department of Human Services

Subject: Re: [EXTERNAL] RE: Oklahoma Open Records Act Request: Child care provider data (Oklahoma Department of Human Services)

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This request was received. Efforts are underway to determine if responsive records are in the possession, custody, or control of the Department.
Thank you,
Ron Baze

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From: Oklahoma Department of Human Services

Subject: RE: [EXTERNAL] Oklahoma Open Records Act Request: Child care provider data (Oklahoma Department of Human Services)

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In response to the Oklahoma Open Records Act request below that was submitted to the Oklahoma Department of Human Services, the Department conducted a good faith search to determine if any records exist that are in the possession, custody, or control of the Department and is maintained in the ordinary course of business. Specifically, your request sought records associated with 18 data points maintained by the Child Care Licensing Division of the Department. As a consequence of that search, the Department submits the following in response to each of those data points contained in your request:

1. Provider name or ID - please see attached record
2. Street number - please see attached record
3. Street name - please see attached record
4. City - please see attached record
5. Zip code - please see attached record
6. Licensed capacity for each year (by child age group if available) - please see attached record
7. Enrollment for each year (by child age group if available) - data is maintained in a format that is accessible to the public, specifically the Department's child care locator portal
8. Provider type (e.g., center-based provider, home-based provider, Head Start, school-based pre-K, etc.) for each year - please see attached record
9. First license issue (open) date - This data is not maintained neither in a readily accessible format by the Department nor in the ordinary course of business. Production of the requested data would require a manual search of each individual facility record and would be unduly burdensome on the Department.
10. Most recent license issue date - please see attached record
11. Most recent license expiration date or close date - Once obtained by a facility, licenses renew each year and do not naturally expire. Consequently, the requested data is neither captured nor maintained by the Department in the ordinary course of business
12. Ages served for each year - data is maintained in a format that is accessible to the public, specifically the Department's child care locator portal
13. Hours of operation for each year - data is maintained in a format that is accessible to the public, specifically the Department's child care locator portal
14. QRIS rating for each year (please explain who is required to participate and whether there are financial supports based on rating) - please see attached record
15. Accepts Child Care and Development Fund subsidies for each year - please see attached record
16. Accepts other types of subsidies for each year (please list types) - please see attached record
17. Prices for each year (by child age group if available) - Data is not captured or maintained by the Department in the ordinary course of business
18. Violation records - data is maintained in a format that is accessible to the public, specifically the Department's child care locator portal
It is believed the responses provided above fully address your submitted request. Consequently, the Department will consider this request closed.

Thank you,
Ron E. Baze
General Counsel
Oklahoma Department of Human Services
(405) 818-9836

From: Gabrielle Pepin

Subject: RE: Oklahoma Open Records Act Request: Child care provider data (Oklahoma Department of Human Services)

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Dear Ron Baze,

Thank you so much for your help with this request! I really appreciate it.

Sincerely,
Gabrielle Pepin