Unmarked Vehicle Data, Policies, Reporting, Use (Olathe Police Department)
| Multi Request | Unmarked Vehicle Data, Policies, Reporting, Use |
| Submitted | Aug. 14, 2020 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the The Kansas Open Records Act, I hereby request the following records:
Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:
POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.
Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.
FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.
DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.
OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.
For reference, here are examples of the kinds of materials that would be responsive to this request:
• Pennsylvania state statute (http://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol35/35-2/55.html);
• opinion of the Wisconsin Attorney General (https://docs.legis.wisconsin.gov/misc/oag/archival/_293/_1/_16);
• Orlando Police Department policy (https://www.orlando.gov/files/sharedassets/public/documents/opd/policies-and-procedures/police-operations/1132.3-response-to-calls-traffic-stops-by-unmarked-police-vehicles.pdf);
• Howard County, Maryland Internal Audit Report of Police Take-Home Vehicle Program Audit - May 2018 (https://cc.howardcountymd.gov/LinkClick.aspx?fileticket=xwqgv-M7q9g%3D&tabid=132&portalid=0)
• Minneapolis’s Daily Activity Report (MP-3006) and Equipment Work Order Log (MP-5400)
If any portion of materials responsive to this request should be deemed unavailable or non-disclosable, please specifically identify the portions of the records or the specific information that is unavailable and the reason for the unavailability.
If any portion of this request is unclear or if this request could be modified to reduce the burden of producing responsive documents or provide them more efficiently or expeditiously, please reply with a request for clarification or a proposed modification.
This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the request of a member of your community as part of a project to better understand policing agencies nationwide.
In the event that there are fees appropriately assessed in association with this request, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Beryl Lipton
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following The Kansas Open Records Act request, copied below, and originally submitted on Aug. 14, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Olathe Police Department
Ms. Lipton,
I am the Records Custodian for the Olathe Police Department (OPD). The open records request you submitted to OPD via email was received by me and I am working on your request for information. I will be in contact with status updates as I work through this request.
Thank-you,
Karri Barker
Karri Barker
Support Services Manager
Olathe Police Department
913-971-6517 Desk
913-971-6927 Fax
KBarker@OlatheKS.org<mailto:KBarker@OlatheKS.org>
From: Olathe Police Department
Good Morning,
This is a status update regarding the open records request you filed below. I am still working on reaching out to and obtaining information if applicable from our department representatives that would be in possession of the requested information if applicable to their processes. I will continue to update you on the status of your request as I receive updates. Please feel free to contact me at via email or at the number listed on my signature line for questions or to obtain further status updates.
Thank you,
Karri Barker
Karri Barker
Support Services Manager
Olathe Police Department
913-971-6517 Desk
913-971-6927 Fax
KBarker@OlatheKS.org<mailto:KBarker@OlatheKS.org>
From: Olathe Police Department
September 8, 2020
MuckRock News
Attn: Beryl Lipton
DEPT MR 100983
411A Highland Ave
Somerville, MA 02144-2516
Email: 100983-19856498@rquests.muckrock.com<mailto:100983-19856498@rquests.muckrock.com>
RE: KORA Request
I am the Records Custodian for the Olathe Police Department (OPD). The request for information you filed with OPD via the online request system on 08/17/2020 was forwarded to me for review and response. The request indicated you wished to receive the following information:
Materials regarding the use and reporting of use unmarked vehicles by representatives and employees of this agency:
POLICY: All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle. Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.
* OPD Response: OPD Policy 635 Titled Response to Calls/Police Vehicle Operations attached.
FORMS and GUIDANCE: A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.
* OPD Response: Attached, is the template of OPD's Fleet Utilization Report.
DATA: All available data, reports, audits, and other aggregated information regarding this agency's inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.
* I was informed by Jeri Graniewski, who is the manager of the OPD Fleet department that this information is tracked and managed by the City of Olathe's Service Center and not by the PD. Records requests for other city departments can be made by visiting the City of Olathe's webpage at www.olatheks.org<http://www.olatheks.org> and clicking the City Clerk's link.
OTHER: In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.
* OPD does utilize unmarked vehicles in our day to day operations, which are referred to as pool vehicles and are available to members of the department to use for departmental functions.
Please feel free to contact me at 913-971-6517 if you have any questions or concerns regarding this response.
Sincerely,
Karri Barker
Olathe Police Department Records Custodian
Karri Barker
Support Services Manager
Olathe Police Department
913-971-6517 Desk
913-971-6927 Fax
KBarker@OlatheKS.org<mailto:KBarker@OlatheKS.org>
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